Skip to main content
Close up of female student

FAQs

Starting your Course at Queen's

The following section contains important information on starting your course here at Queen's, including when the academic year commences and when you'll find out about accommodation.

I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account and not direct from the University. You will be referred to a website in order to confirm whether or not you intend to take up your place. If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Applicants who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to your offer promptly will delay the despatch of your Welcome Guide.

Welcome Guides containing information about the Welcome Week programme and Enrolment and Registration will begin to be despatched from the end of August onwards, to those who have accepted an unconditional offer of a place.

The Welcome Guide will be sent to your home address so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to login to your new Queen’s email address. Please check on a regular basis as the University and your academic department will use this to send you crucial information that you need to know before arriving.

If you have submitted your online reply but have not received your Welcome Pack by 7 September, please contact the Student Helpline (028 9097 3223).

Remember that the main Welcome Week starts on Monday 16 September 2019 and is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available for Welcome Week.

Top of Page


When does the academic year start?

Welcome Week starts on Monday 16 September 2019 and is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available for Welcome Week.

Information about Welcome and Induction events is available online at www.qub.ac.uk/new-students/welcome from early August. Join our social media and check back regularly for updates and information about arrivals and settling in to Queen’s.

There are three elements to the Queen's Welcome and Induction Programme:

  • School Induction Programme
    Your School will contact you after you have accepted an unconditional offer of a place, normally in early September, to provide you with a programme of activity along with scheduled lectures/teaching for Welcome and Induction. Please ensure you contact your School if you don’t receive this information by early September. Contact details for Schools can be found at www.qub.ac.uk/schools.
  • Enrolment and Registration
    This must be completed to become a Queen’s student. This will take place from Monday 2  September to Friday 13 September. 
  • The Central University Programme
    The main ‘Welcome and Induction Week’ takes place from Monday 16 September 2019. Staff from Student Wellbeing will be present throughout Welcome and Induction Week, providing information on Wellbeing Support that is available to students throughout their time at Queen’s. Themed events will also take place during Welcome and Induction Week to help equip students with the skills and knowledge to manage their wellbeing during key points in their student journey. Details of events will appear on our website in August (www.qub.ac.uk/new-students/welcome) and on our social media (facebook.com/studentwellbeingatqueenswww.instagram.com/qubstudentwellbeing)

Welcome and Induction Week (16 - 20 September) is a compulsory part of your timetable and all students are required to attend, so please ensure that you are available. During this week, some Schools will start their lecture programmes or run courses, which it is essential for students to undertake.

Your School (which is the name the University gives to your academic department) is responsible for your degree programme. Each School organises an induction programme (which includes teaching) with activities to help you get to know other students on your course, introduce you to staff from your School, and learn more about your course and the facilities of the University. As part of your School induction programme, you may meet your personal tutor (adviser) and other academic members of staff who will assist you with module selection. Details of the programme and appointments with academic staff will be sent to your Queen’s email address (details about how to access your Queen’s email account will be included in your Welcome Guide – as mentioned above).

Events during the University Welcome and Induction Week complement your School induction programme and provide you with the opportunity to gain more information on the range of services offered by both the University and the Students’ Union, including details about sports services, clubs and societies, student support and much more.

Full details (including links to our social media sites) will be available on the Welcome website at www.qub.ac.uk/new-students/welcome. Please make sure you visit the website and check your Queen’s email regularly to stay in touch with what’s on.

Enrolment and Registration

Enrolment and Registration commences on 2 September 2019. You will be allocated a specific time slot for registration and you must adhere to the slot allocated. Details of this, including the venue, will be included in your Welcome Guide that will be emailed to your personal email account.

It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.

If registration is not fully completed by the end of the fourth week of Semester 1, you will be withdrawn from the University. If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.

Registration comprises:

  • Online Registration on Qsis (https://qsis.qub.ac.uk). Use your username and password to log into Qsis and complete the online steps.

    Depending on your programme of study, you may be required to complete Enrolment and Registration early. Some programmes of study will also require you to choose your own modules during online registration. You must check your Queen’s email on an ongoing basis, to find out what is required regarding your enrolment.

  • On-site Registration to verify your qualifications and identification

    Time and venue for your on-site registration will be included in your Welcome Guide. You must bring with you original qualification documents (translated and certified where appropriate) and an approved form of identification (see below). If you do not own any of the listed forms of identification, please ensure that you apply for one so it arrives in good time for the registration process. Further instructions will be provided in your Welcome Guide and a list of approved forms of identification is also listed on our website (https://www.qub.ac.uk/new-students/welcome/EnrolmentAndRegistration/).
  • Allocation of your Queen’s University Student Card

    Once you have fully completed registration, your photo will be taken and a student card will be issued to you. 

You can contact the Student Helpline if you experience any difficulties during the registration process by emailing reghelp@qub.ac.uk or by ringing the helpline on + 44 (0) 28 9097 3223

In order to complete your registration at Queen’s and be fully enrolled, you must bring with you:

  • Original documentary evidence of entrance qualifications (except where these are provided by UCAS) and a certified English translation, where applicable;
  • Any financial notification letters received from your Education and Library Board, the Student Loans Company, a sponsor letter or payment;
  • An approved form of identification:

Approved Forms of Identification

International Students (non-EEA/Swiss students):

Passport and visa. The University is legally required by UKVI to retain a copy of your immigration documents and ATAS certificate (if applicable).

All other students:

Please provide ONE document from Group 1 or ALL documents in either Group 2 or Group 3

Group 1:

  • A current UK/EU passport; or
  • A current EU National Identity Card

Group 2:

  • Original Full Birth Certificate issued in the UK which includes the name of at least one of the holder’s parents; and
  • An original official document issued by a Government Agency or previous employer giving the student’s National Insurance Number and name, eg National Insurance card; Letter from HM Revenue & Customs about Tax or Tax Credit; Letter from Jobs & Benefits Office; P45 or P60; Payslips; and
  • Current Driving Licence issued in the UK or Ireland; and
  • An original Deed Poll or marriage certificate to evidence a change of name, if applicable.

Group 3:

  • Original Full Birth Certificate issued in the Republic of Ireland which includes the name of at least one of the holder’s parents; and
  • Current Driving Licence issued in the UK or Ireland; and
  • An original Deed Poll or marriage certificate to evidence a change of name, if applicable.


No other forms of identification will be accepted.

Top of Page


When will I hear about university accommodation?

Information about student accommodation at Queen’s and how to apply is available at http://www.qub.ac.uk/accommodation/. The Accommodation website is designed to guide you through your options for living in Belfast, when at Queen’s and to make sure you know what you need to do in order to arrange your accommodation. You should apply online for your accommodation at http://www.qub.ac.uk/accommodation/.

Accommodation will be available from 14 September 2019 for a 38-week contract, or 7 September 2019 for a 39-week contract, most suitable if you are an international student attending the International Students’ Welcome and Orientation Programme. You should read the Allocation Policy on the Accommodation website, noting in particular any relevant key dates. We would highlight that all first year students are guaranteed accommodation at Queen’s, including students from Northern Ireland regardless of postcode or distance from the University.

Any queries about accommodation should be addressed to:

Queen's Accommodation
Elms BT9
78 Malone Road
Belfast
BT9 5BW
Tel: 028 9097 4403
E-mail: accommodation@qub.ac.uk  
WWW: http://www.qub.ac.uk/accommodation/

Top of Page


When do I choose my modules?

Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding course enrolment.

Top of Page