Your application - what next

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Postgraduate Students

Your Application - What Next

Everything you need to know about receiving an offer from Queen's and how to reply.

Your Offer of Admission

The only official letter confirming your offer of admission to undertake a postgraduate programme of study is that issued by the Admissions and Access Service.

An offer of admission does not constitute an offer of financial support.  If you are not in receipt of financial support you should ensure that you are fully aware of the financial commitments and that you have the necessary resources to cover fees and maintenance for the duration of your studies.

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Before accepting your offer of a place

All students must agree to conform to the Statutes of the University:

‘We, the students of Queen’s University Belfast, on admission do hereby promise that we will conform to the Statutes of the University and to all regulations, rules and orders from time to time made by the authorities of the University for the proper conduct of its business and due maintenance of discipline, that we will refrain from words or acts prejudicial thereto or from any conduct or activity which conflicts with the University’s policies on Equality and Diversity, and Student Anti-Bullying and Harassment (including harassment on the grounds of age, religious belief, political opinion, race, gender, colour, ethnic origin, sexual orientation or disability), that we will refrain from injury to the property of the University and will endeavour to promote its interests and studies and will not engage in any conduct liable to bring the University into disrepute.’

Prospective students should be aware of this obligation before deciding to accept the offer of a place.


Replying to an Offer of Admission

This is an important step in the admissions process since it enables both the Admissions and Access Service and the selector to track the progress of your application.

To accept or decline an offer of a place, you should reply online through the Postgraduate Applications Portal.

If you have applied and been offered a place on more than one course/programme of study, you must indicate whether you wish to accept or decline the offer against each course/programme.

Given that your final course choice may be dependent on funding and/or other factors, you may initially decide to accept more than one offer of a place. In this case, when you make your final course/programme choice, email the Admissions and Access Service at and we will advise you of the procedures.


Deadlines for Replying to an Offer of Admission

The deadline dates for receipt of replies are set out below:

Date of offer letter Replies must reach Admissions and Access Service by
Up to 18 May 2018 22 June 2018
21 May 2018 – 20 July 2018 3 August 2018
23 July 2018 onwards As soon as possible


Special arrangements for Postgraduate Certificate in Education (PGCE) applicants responding to offers -

Please reply to your offer as soon as possible and no more than 14 days from the date of your offer letter.

Candidates must also complete and return additional information within 14 days of their offer (Access NI Enhanced Disclosure, Health Declaration, School Experience Preference Form and Student Profile).

Please refer to the section 'Important information for PGCE applicants' for further details and to download forms.

Admission to the PGCE is competitive and waiting lists are in operation. Therefore, an early response would enable us to offer the place to another applicant.


Conditional Offers – Notification of Examination Results

If your offer is conditional upon the completion of a degree and/or other academic qualification, you will be required to upload evidence to the Postgraduate Applications Portal to confirm that you have satisfied the condition(s) of your offer. The facility will also allow you to decline or request reconsideration, if you have not met the condition(s) of your offer. Please ensure that you upload scanned copies of your documentation to the My Applications section of the Portal as soon as possible.

For UK and ROI applicants who have met the condition(s) of their offer or wish to be reconsidered:

If you are not a Queen's student, you should upload an official transcript from your Higher Education Provider, confirming the classification awarded. If you are a Queen's student, you should also upload evidence which confirms the classification awarded. This can be in the form of an unofficial transcript which should be available for you to download from your Queen's Online account.

For other EU applicants who have met the condition(s) of their offer or wish to be reconsidered:

If you have an academic condition to meet, you should upload an official transcript and final award certificate from your Higher Education Provider, confirming the title of the qualification awarded and the overall result. If English language is a condition of your offer, you should upload the relevant test certificate.

If you do not provide this information your application cannot proceed to the next stage of the admissions cycle and you will not be notified of the registration procedures.

Applicants who subsequently fulfil the conditions of their offer of admission and who have replied online confirming they wish to accept the offer of a place, will be sent a final letter of acceptance.

Note – you will be required to bring original documentary evidence of your degree qualification(s) (and a certified English translation, where applicable) to registration in September.   Documentary evidence of English Language qualifications (if appropriate) will also be required at registration.


Unconditional Offers

If you meet all the admission requirements for your chosen programme/course of study, you will receive an unconditional offer letter which you may use as evidence that you have been accepted on to the programme/course of study.


Deferred Entry

Applications for deferred entry are not normally permitted. This is because a course may not be offered in a subsequent year or, in the case of research, the research project and/or intended supervisor may not be available in a subsequent year. Requests will be considered on an individual basis.

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