Skip to Content


QGI Academic and Professional Support Staff Mentoring Programmes

Information for Participants

1. How often should we meet and how long does the partnership last?

The partnership lasts one year and the usual expectation is for a maximum of six meetings per annum each meeting lasting between 30 and 90 minutes. Some people have more “email type meetings” after the initial couple of face to face meetings. Sometimes mentoring relationships continue in various ways, however the expectation of this Programme is that they will formally conclude at end of academic year. 

2. Where should we meet?

This is up to the pair to decide – some people meet in coffee shops, some in the office of Mentee or Mentor.

3.  How should we prepare for the first meeting?

Consider the following questions and discuss your thoughts with one another:

  • What expectations do you have of the relationship?
  • What are your objectives for the relationship?
  • What needs to happen to achieve these objectives?
  • What might prevent the objectives from being achieved?  

4. What should we talk about?

This will depend on the Mentee’s wishes however some common topics include:

  • CV development and advice on what is needed to pass probation or go for promotion;
  • advice on work life balance;
  • how to say no;
  • how the University works or doesn’t;
  • schemes you can apply for;
  • reading/advising on grant applications or papers;
  • help with career planning;
  • how to obtain funds for conference attendance;
  • how much administration should you do;
  • sabbatical arrangements;
  • impact of caring responsibilities on career;
  • supervision of staff and research students;
  • time management.

5. The meetings:  In general the meetings work best if they are structured. The following points are helpful for both parties to consider: 

  • Always set an agenda and agree action points.
  • Think about what you want to achieve before you meet.
  • Be proactive about arranging meetings and making requests- especially if you are the Mentee.
  • Don’t be afraid to ask questions.
  • Give feedback.
  • Do what you promise to do.
  • Always set a date and time for the next meeting at the end of current meeting.
  • Do not worry if you have to reschedule.
  • Keep in contact – email even if you cannot find time to meet.


We have identified a problem. The university management structure is currently in a very dynamic phase with very many new management positions being created. However, so far few women have applied for these positions and only 2 of 27 recent senior university appointments were awarded to women. Mentoring is a way of preparing more women to apply for these positions.

Missed the boat?

We don’t believe so. We believe there will be dynamic movement in and out of these positions.

What is mentoring?

Mentoring is the pairing of an experienced individual (mentor) with a less skilled or experienced individual (mentee) in a relationship of mutual trust for the primary purpose of developing the mentee’s career.

Who will be the mentors?

In this pilot scheme, we are looking for Faculty PVCs, Faculty Deans, Heads of School, Global research Institute and PRP Directors of all sexes, male, female and transgender.

Who will be the mentees?

Female and transgender professors all grades.

What are the unique principles of this QGI Scheme?

  • Mentorship pairings will be inter-faculty rather than intra-faculty. There should be no sense that you are priming a particular candidate for a position within your faculty.
  • Matching will be organised by QGI mentorship champions, based on our QGI application form and agreed with both mentor and mentee individually in advance of partnership beginning.
  • More broadly, confidentiality for both mentor and mentee is key ethical principle and a necessity for successful mentorship and please see Mentorship Role Expectations for the general best practice principles.

What is the commitment?

It’s a year-long programme, with the expectation of up to a maximum of six meetings.

Visit the Staff Mentoring Page
People and Culture - Staff Mentoring