5 August 2013

Freedom of Information and Data Protection - Online Training Programme

The University is required by law to comply with both the Freedom of Information (FOI) Act 2000 and the Data Protection (DP) Act 1998.  To support compliance in these areas, the University has developed a comprehensive range of FOI and DP Policies and Procedures – these are available through the Registrar’s Office website at:

Under the legislation, the University must ensure that its staff are provided with training on FOI and DP and its obligations.  As a data controller, the University is also required to take appropriate organisational measures to protect against the unlawful or unauthorised processing of personal data – such organisational measures include the provision of training and awareness-raising for staff.  It is, therefore, vitally important that all members of staff are aware of the requirements of the two Acts and the need to take personal responsibility for the handling of all information in their care. 

To address this, an online FOI and DP training programme has been developed, aimed at improving staff awareness of both FOI and DP, and at reinforcing the University’s statutory obligations.  The programme has two modules – one on FOI and one on DP.  Both modules are followed by a short test, designed to gauge understanding of the legislation and the practical issues involved in its application.  The test may be undertaken as many times as required to reinforce learning and to allow the pass mark of 100% to be achieved.  In total, both modules will take approximately one hour to complete. 

As a member of University staff, you have two specific responsibilities in this area - these are set out below:

(i)    You should ensure that you are familiar with the FOI and DP Policies and Procedures, accessed through the Registrar’s Office website;

(ii)    You are required to complete both modules of the online training programme, attaining 100% in each test.  The modules are accessible under “Services” – “Other” – “Online Training” in Queen’s Online –

Any queries in relation to the FOI and DP Policies and Procedures, or the related training, should be directed to Amanda Aicken in the Registrar’s Office, on 028 9097 2506, or by email to

Completing both programmes is mandatory and it is the responsibility of all staff to undertake this training over the course of the next 12 months.

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Internal vacancy

This week's internal vacancy:

  • Research Development Officer (Maternity Cover)
    Research and Enterprise Directorate (Research Development)
    Ref: 13/102791
    Closing date: Friday 9 August 2013
    Anticipated Interview Date: Tuesday 20 August 2013

Web page:

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CCRCB bulletin

The latest edition of the Centre for Cancer Research and Cell Biology newsletter is now available online. Click on the following link to access it: CCRCB August 13 bulletin

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Free BBC experts event

The closing date for applications to attend the BBC Academy free introduction to broadcasting event is Wednesday 7 August.

Please only apply if you are able to be in BBC Northern Ireland, Blackstaff House, Great Victoria Street, on Wednesday 18 September 2013.

The event is a free introduction to the world of broadcasting to help recognised female experts feel comfortable appearing on television, radio and online as contributors or presenters.

Click here for further details.

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ESRC Media Training Days

The Economic and Social Research Council (ESRC) have announced additional media training days for those PhD students and researchers involved in ESRC funded programmes.

Early career training for PhD students and postdoctoral researchers will take place on 23 October 2013 at De Morgan House (London Mathematical Society), London.

Mid-career training is for researchers who are beyond their first five years as a researcher and will take place on 24 October 2013 at Sherlock Holmes Park Plaza Hotel, London.

You can find further details on both courses and the link to an online booking form at

If you obtain a place on either course, please email the Communications and External Affairs Office on with your details.

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Research and Enterprise: Business Alliance Fund

Research and Enterprise is now inviting applications for the Business Alliance Fund which provides support for the development of a strategic relationship with potential for long-term engagement. Funding of up to £50k is available. Example projects include a co-funded studentship or an inward or outward secondment.

The Fund is assessed competitively, with the expectation of funding one project. The next two application deadlines are Monday 2 September and Monday 2 December. Feedback from the 2 September call will be available by mid-October.

Further details and information on support from the Business Alliance Team can be found here.

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Queen's Sport

One Month Summer Membership for only £35
Membership includes access to 70+ classes a week, all fitness areas, swimming, climbing and racquet sports. Click here for more information.

Queen’s Sport Children’s Summer Camps 2013
Limited spaces are available on Queen's Sport Swimming and Climbing Camps. The Camps are an opportunity for children to try a new activity or improve their existing techniques in a fun safe environment. Open to new and existing members of the Queen's Sport Children's programme.

Queen's Rugby Summer Talent Camp
Queen's Rugby Summer Talent Camp aimed at 13-16 year old takes place between August 19-23 at Queen's Sport Upper Malone.  Click here for more information.

‌World Police and Fire Games 2013
Queen's Sport is currently hosting a number of events at the PEC and Upper Malone as part of the World Police and Fire Games. Spectating at all events is free to the public, so why not go along and join in the fun.

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FP7 workshop

Dr Lydia Lepecuchel, EU Research Manager, will run a workshop entitled 'Delivering an FP7 Project' to help Principal Investigators who have recently started an FP7 project as either the coordinator or partner.  The workshop will last approximately 1 hour.

This workshop will be run periodically, based on demand. If you are interested in attending, please email the EU Office,, with your details.

Once the Office has sufficient numbers, a selection of dates will be generated to see what best suits participants.

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Summer Software Installations ELTC SCC cut-off point

The cut-off point for summer requests to the Client Support & Development Team (IS) for software installations to the master machine at the Elmwood Learning and Teaching Centre is Wednesday 7 August. After this date, software on the master machine will be rolled out to all PCs in the Student Computing Centre.

All requests for additional software can be made to Colin Forde at before this date. Any requests made after that date will be actioned from October onwards.

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IT training courses

You can now book now for Semester 1 courses. Please note that the social media courses are very popular and fill up quickly.

Places are available on the following web authoring courses in August.

  • Wednesday 21 August: Introduction to CMS (Web Authoring), 10.00am - 1.00pm
  • Tuesday 27 August: Introduction to CMS (Web Authoring), 10.00am - 1.00pm

To book a course, go to Queen’s Online – - and under ‘Other’ click Training Courses. Course descriptions are available at For more information, contact or 028 9097 6189.  

ECDL - The next test session will take place on Thursday 8 August; the booking form is available at Please note the test session in August will be in the Peter Froggatt Centre,  room 03/030. For more information about ECDL, contact or 028 9097 6189 or go to  

Today’s Tip – Remember to set up a helpful out of office message when on leave. More email help at

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Institute of Public Health: Open Conference

The second Public Health Open Conference, organised by the Institute of Public Health (IPH), will be held on Tuesday 8 October in Croke Park, Dublin.

The programme will be suggested and developed by the participants, through online registration. There is no cost in attending the conference.

This is a valuable opportunity for participants to present on an area of public health which is of significant interest to them and in line with the themes listed below:

  1. Cross sectoral work on the social determinants of health;
  2. Health inequalities - closing the gap;
  3. Research and evidence strengthening policy and practice;
  4. Giving every child the best start;
  5. Mental health across the lifespan;
  6. Approaches to addressing overweight and obesity

Proposals to present at the Conference should be submitted on the conference website at no later than Friday 16 August 2013.

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Summer editions of Round Up

The Round Up will be produced on a fortnightly basis over the summer. Contributions should be sent to by the deadlines below:

Publication Date Submission Date
Monday 19 August Thursday 15 August
Monday 2 September          Thursday 29 August
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