11 March 2013

Easter Payment Arrangements

Staff should note the following Payments Office arrangements over the Easter period for paying correctly authorised and registered Supplier Invoices, Request for Payment Forms and Staff Expenses Claims:-

  • Invoices received by 5.00pm on Wednesday 13 March and Requests for Payment and Staff Expenses Claims received by 12.00pm on Thursday 14 March will be paid week-ending 22 March.

  • Invoices received by 5.00pm on Tuesday 19 March and Requests for Payment and Staff Expenses Claims received by 12.00pm on Wednesday 20 March will be paid by Wednesday 27 March.

  • Invoices received by 5.00pm on Monday 25 March and Requests for Payment and Staff Expenses Claims received by 12.00pm on Tuesday 26 March will be paid by Friday 12 April.

  • Normal payment arrangements will apply for all payment requests received week commencing 8 April.

Whilst the Payments Office will make every effort to comply with this timetable, due to the volumes of payment requests received at this time of the year, and to ensure payment before the holiday, staff are requested to process all such transactions well in advance of these deadlines.
Further clarification of these arrangements, if required, can be obtained from the Payments Office, 028 9097 3029.

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25k Awards now open

Applications for the 25k awards are open to individuals or teams that are trying to solve the world’s biggest problems using their technology innovations in:

  • Bio-tech
  • Clean-tech
  • Digital Media/Software
  • Hi-tech

An information briefing about the awards will take place on Tuesday 19 March, 12.30pm-1.30pm, in the Old Staff Common Room. Registration

If you are considering an application, please contact a member of the Commercial Development team as soon as possible to arrange a meeting to discuss your idea in more detail, 028 9097 2566.  In conjunction with the 25K application form, all applications must be accompanied by a completed Innovation Disclosure form (IDF) which is available from the team. PhD students must also complete assignment forms.  Queen’s entrants cannot enter the competition without IDF and/or assignment forms in place.

The application deadline is Monday 22 April at 4.00pm. For further information about the programme and how to apply, please visit

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Message about Microsoft Office File Formats

In 2011 the University moved to Office 2010, which means that users who still use Office 2003 cannot read files created in Office 2007 or 2010. 

Staff who have not yet moved from Office 2003 should now move to Office 2010. Staff who are currently using Office 2007 or Office 2010 do not need to save files to the older standard.

Advice about acquiring Office 2010 or accessing Office 2010 training is available at  

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InvestNI funded Proof of Concept programme - Open for applications

The deadline for submitting applications for the Invest NI funded Proof of Concept (POC) programme is Friday 22 March 2013.

The programme provides funding for early stage development activity. Applicants must clearly demonstrate that their ideas have originality, protectable IP and potential for significant economic impact.

Funding is capped at £106,000 of eligible costs. There are two strands to the funding – a technical strand with maximum assistance of up to £80,000 and a commercialisation strand with maximum assistance of up to £26,000 (available from the start of the technical strand).

If you are considering an application, please arrange a meeting to discuss your idea in advance with a member of the Commercial Development team, 028 9097 2566,

Further information on the POC programme is available here

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Inaugural Lecture by Professor Audrey Horning: Wednesday 13 March

Professor Audrey Horning from the School of Geography, Archaeology and Palaeoecology will deliver her inaugural lecture, entitled Historical archaeologies of colonialism-and why they matter, on Wednesday 13 March at 4.00pm in the Main Lecture Theatre (0G029), Elmwood Building. 

If you would like to attend the lecture, please rsvp to Stacy Gilmore,, 028 9097 3829.  The lecture will be followed by a buffet reception in Room 01009 of the Elmwood Building.

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Science Media Centre - Limited places available

Over 90 members of staff have signed up for the Science Media Centre's Introduction to the News Media session on Wednesday 20 March. A small number of places are still available.

The event runs from 9.30am - 1.30pm in the Canada Room and Council Chamber. For further information, click here.

To register for a free place, go to or email by Friday 15 March.

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QGI and Women in Technology and Science event

Nagin Cox, who works with NASA's Jet Propulsion Lab, will be at Queen's on Monday 15 April to deliver a lecture on Hitting the Road on Mars: From the 2004 Mars Exploration Rovers to MSL: Curiosity.

Nagin's visit is part of the US Department of State’s Speaker Program, facilitated by the US Consulate in Belfast. The joint Queen's Gender Initiative and Women in Technology and Science event will take place on Monday 15 April, 1.30 - 3.00pm, in the Great Hall.

The event is free, but booking is essential. Please book your place by Tuesday 9 April by emailing For further information, click on: Nagin Cox event
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Volunteers wanted for research study

Researchers in the Centre for Public Health (CPH) are looking for volunteers who would be willing to eat apples/apple products (these will be provided) for a period of four weeks.

Volunteers will be asked to attend appointments at the CPH (at the start and end of the four weeks) where they will complete a number of questionnaires, have height, weight and blood pressure assessed, and give a small blood sample.

To be eligible for the study volunteers need to have one or more of the following: be 50 years or older, overweight (BMI >25kg/m2), a current smoker, have raised cholesterol and raised blood pressure.

If you feel you fit the criteria and are interested in taking part, please send an email to or phone 07821943702.  A small payment will be given to cover expenses i.e. travel to appointments and inconvenience associated with completion of the study.

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Queen's Sport

Spring tag rugby
Are you interested in trying a new sport, meeting new people and socialising? Then tag rugby could be the perfect fit for you.

Tag rugby is a 7-a-side mixed game that caters for all ability levels. No experience is necessary and last year’s tag leagues featured a wide range of abilities, from complete beginners to Irish internationals. Teams can register at the following link:

Queen’s Rugby to hold first Easter Talent Camp
In April, Queen’s Rugby will hold its first Easter Talent Camp for 14-16 year olds at the University’s Upper Malone Facilities.  For more information, click here.

Queen’s Sport 5K
There are less than three weeks to go to Queen's Sport 5K road race. For more information, click here.

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Sushi now available in SU Shop

Rising Sun Sushi is now available in the Students' Union Shop. Prices vary from: 

  • £1.00 for a snack pack
  • £2.30 - £2.95 for the standard pack
  • £4.25 for a large pack
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IT Training Courses

Places are available on the following courses:
  • Tuesday 12 March: Adobe Photoshop 3: Digital Skills and Efficiencies, 9.30am to 4.30pm
  • Wednesday 20 March: Web Authoring: Introduction to CMS, 10.00am to 1.00pm
  • Thursday 21 March: Managing a University Social Media Site, 10.00am to 4.00pm
  • Monday 25 March: Excel 1: Essentials (ECDL - Spreadsheets), 9.30am to 12.30pm
  • Monday 25 March: Excel 2: Managing Data, 1.30pm to 4.30pm
  • Tuesday 26 March: Working with SharePoint, 9.30am to 12.30pm
  • Wednesday 27 March: Using Social Media for Teaching and Research, 10.00am to 1.00pm
  • Tuesday 16 April: Making best use of Outlook, 9.30am to 1.00pm
  • Thursday 18 April: SPSS 1: Introduction to SPSS, 9.30am to 4.30pm
  • Wednesday 1 May: SPSS 2: Data Analysis using SPSS, 9.30am to 4.30pm
  • Thursday 23 May: Making Best use of Word (advanced features in Word), 9.30am to 4.00pm
To book a course,  go to Queen’s Online. For more information, contact or 028 9097 6189. Twitter feed:
ECDL testing: Test dates for March and April are available at Obtaining ECDL Advanced has many benefits; read what this successful candidate had to say: For inquiries about ECDL and ECDL Advanced, contact or 028 9097 6189 or go to
Today’s Tip  – Excel: Conditional Formatting is very useful; for instance, if you wish to highlight cells that contain particular recurring text. Find out more at the Excel 2 course, Managing Data, or access the training materials at

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CED Courses

The following courses are available for booking:

  • Wednesday 20 March: Teaching Larger Classes, 2.00pm – 5.00pm
  • Wednesday 20 March: Creating Interactive Learning Resources Using Excel 2010,  2.00pm – 5.00pm
  • Wednesday 27 March: Using the Personal Response System in your Classes, 2.00pm – 5.00pm

Please note that a decision is made one week in advance as to whether or not to run the course so early booking is advisable.

Registration is via Queen’s Online.  A full list of all CED events and courses together with further information can be accessed here.

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STDU Courses

Places are available on the following courses:

STDU Courses

  • Thursday 14 March: Purchasing for the University, 9.30am – 1.00pm
  • Wednesday 27 March: Introduction to Project Management for Technical Staff, 9.30am – 1.00pm
  • Tuesday 9 April: Office Safety, 10.00am – 12.00pm

Researcher Development

  • Tuesday 19 March: Project Planning and Time Management for Researchers, 9.30am – 4.30pm
  • Wednesday 20 March: Introduction to the Media, 9.30am – 2.00pm
  • Tuesday 26 March: Introduction to Nvivo, 9.30am – 4.30pm
  • Thursday 28 March: Preparing for Academic Interviews, 9.30am – 1.00pm

Leadership and Management Development

  • Tuesday 26 March: Creative Thinking, Problem Solving and Decision Making, 9.30am – 4.30pm
  • Wednesday 17 April: Presenting with Impact, 9.30am – 4.30pm

Courses can be booked via Queen's Online.

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