23 June 2014

Vice-Chancellor’s Impact Prize 2014: Future Impact

Applications are invited for this year's Vice-Chancellor’s Impact Prize.

For the 2014 Vice-Chancellor’s Impact Prize, prizes of £2,000 will be awarded under each of three categories, with an overall winner from these three awarded an additional £4,000. The three thematic categories are:

  • Supporting Health
  • Enriching Societies
  • Advancing Technologies

Additionally, to recognise the work of Queen’s researchers at the beginning of their careers, a separate prize of £2,000 will be awarded for the best submission based on the work of an Early Career Researcher. An Early Career Researcher is defined as someone who was first employed in a position with a research component after 1 August 2009.

Research that is cross-disciplinary in approach is also welcomed. 

Applications are invited based on the work of Queen’s research staff, describing how potential end-users of their research have been engaged with, and included, in their work to deliver impact.  Applicants must clearly demonstrate how their research is already making an impact on society.

Applications must be approved by a Head of School before being submitted.

To enter, please download and complete a VC's Impact Prize Submission Formhave it signed by your Head of School, then email to

All completed and approved applications must be received by the Research and Enterprise Directorate by Friday 3 October 2014.

The submission and assessment processes will be managed by Dr Claire Dewhirst, Interim Head of Research Policy, Research and Enterprise Directorate. Queries about the entry process or selection criteria should be directed to, 028 9097 2561.

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July 2014 and Financial Year End Payments Office arrangements

July Holiday – 14 and 15 July 2014

Staff should note the following Payments Office arrangements for paying correctly authorized Supplier Invoices, Requests for Payment Forms and Staff Expenses Claims over the July holiday period:

  • Invoices received on, or before, Wednesday 25 June, and Requests for Payment and Staff Expenses Claims received before 12.00pm on Thursday 26 June will be paid week-ending 4 July.
  • Invoices, Requests for Payment and Staff Expenses Claims received before 12.00pm on Tuesday 1 July will be paid on Thursday 10 July.
  • Invoices, Requests for Payments and Staff Expenses Claims received on or before Tuesday 8 July will be paid week-ending 18 July 2014.
  • Normal payment arrangements will apply for all payment requests received week-commencing 14 July.

University Financial Year End – 31 July 2014

It is important that the University’s accounts record all of the financial activity incurred during the period ending on 31 July 2014.

To ensure that expenditure is recorded correctly, all transactions relating to July 2014 and earlier periods should be delivered to the Payments Office for input by the cut-off dates listed below:

  • Registered Invoices – 15 August
  • Request for Payments – 14 August
  • Staff Expenses – 14 August
  • Journals – 21 August

Further clarification of these arrangements, if required, may be obtained by contacting the Payments Office, 028 9097 3029.

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Year End invoicing arrangements

In order to facilitate the year end process, please note the following arrangements for raising invoices to customers for trading and sundry activities carried out prior to 31 July:

  • Up to 28 July 2014
    As far as possible, all invoices and invoice requisitions relating to activities completed, or due to be completed, prior to 31 July 2014 should be forwarded to the OSR section of Finance on or before 28 July to ensure full inclusion in the 2013-14 year end accounts.
  • After 28 July 2014
    Invoices and invoice requisitions forwarded after 28 July 2014, but relating to the 2013-14 year (i.e. period up to 31 July 2014), should be clearly marked as relating to 2013–14. These invoices will be processed in August 2014 and, where material, manual adjustments made by the OSR section of Finance to the 2013-14 accounts. All invoices relating to the 2013–14 year must be received by Friday 15 August 2014 to ensure inclusion in the 2013–14 year end accounts.

If you have any queries please contact the OSR section of Finance on 028 9097 1467 / 3033.

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Book swap

The Environmental Team will hold a Book Swap for all Queen’s staff on Thursday 26 June, 12.00pm-2.00pm, in the foyer of the PFC.

A book swap offers you the chance not only to declutter your shelves of books you have already read, but also to pick up a book left by someone else at no cost. Additionally, you are passing on your favourite books for another person to read and enjoy. So instead of spending money on a new book for your summer holidays, why not reuse a book that has been donated by a colleague?

Another positive aspect of participating in a book swap is the benefit to the environment. According to Greenpeace, one tree can produce only 24 books; this means that in just a couple of dozen exchanges you will have saved a tree. Participating in a book exchange also saves on ink and leaves a smaller environmental footprint than printing a book.

If you would like to donate any of your used books, please do so by dropping them off in the marked donation box in the PFC foyer any time between Monday 23 – Wednesday 25 June; you can also bring books along with you on the day.

Tea and coffee will be provided. Please feel free to email if you have any questions.

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Places are available on the following courses:

  • Friday 27 June: Project Planning and Time Management for Researchers, 9.30am – 4.30pm.

Financial assistance for staff part-time courses
Applications for financial assistance for part-time courses should be made by 31 July 2014. Please read the guidelines. Applications must be discussed with and authorised by the relevant Head of Area.  Applicants who received support in 2013–14 and are continuing their course must apply for support for each year of study.

For further information, contact Suzanne McMorrow, Training Co-ordinator, or 028 9097 6606.

Keep up-to-date with the latest news from Staff Training and Development on Twitter @QueensStaffDev

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IT training courses

Places are available on the following course:

  • Tuesday 1 July: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm.

Course dates can be viewed at: To book a course, go to Queen’s Online and under ‘Other’ click Training Courses. For more information, contact or 028 9097 6189.

ECDL – now using an improved test system which allows the candidate to practice and diagnose what topics need revision. For more information contact

Today’s Tip: Using Styles in Word means you can automatically create a table of contents: to find out more go to

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Teaching, Learning and Assessment in Higher Education

8th CED Annual Conference – “Assessment and Feedback: A Road to Success”
This year’s annual conference, on Thursday 26 June, will be an opportunity to hear about the progress of the Queen’s Jisc-funded e-AFFECT project and to see some examples of developments in the lunchtime marketplace.  The morning keynote will be given by Professor Margaret Price, ASKe Pedagogy Research Centre at Oxford Brookes University, who will discuss assessment literacy.  In the afternoon, the speaker will be Richard Osborne, Project Manager, University of Exeter’s Jisc-funded, COLLABORATE Project. Further details are available on the CED website.

Registration for all courses and events is via Queen’s Online.  Full instructions for booking are on the website.  For information or for assistance with registration, please email the Centre at or telephone  028 9097 1447.

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QFT listings and competition

This week at QFT:

  • BELLE – A powerful, moving and gently subversive period melodrama about the illegitimate mixed-race daughter of a Royal Navy Admiral who helps to end slavery in England.  Based on a true story.
  • FRUITVALE STATION – The true story of the shooting of a young African American, Oscar Grant, by transport police in the early hours of New Year's Day 2009 which provoked outrage in America.
  • BRIGHT DAYS AHEAD – A sexy and sophisticated French romantic drama about a May to December love affair.

To win a pair of tickets to see Belle please email with BELLE in the subject line and the answer to the question: in what century is Belle set – 16th, 18th or 20th? Competition closes Wednesday 25 June at 12.00pm and the winner will be contacted by email.

Staff ticket price £5, standard ticket price £6.50. Please visit for more details.

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Queen's Sport

Two-month Summer Membership – receive the remainder of June free
A two-month All-Inclusive Summer Membership is now available for only £66. Register for this subscription in June and receive the remainder of the month free. Click here for full details.

Free Weights renovation update
Renovation work to the Free Weights Area and Strength and Conditioning Suite is progressing. Please click here for an updated timetable of events.

Summer Scheme 2014 – limited space
Queen’s Sport Children’s Summer Scheme begins on Monday 30 June.  There is limited space still available on this year’s programme. For more details on the Summer Scheme, Junior Leader Programme and Rowing Camp visit the Summer Scheme website.

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