STAFF ROUND UP

24 March 2014

All staff meetings with the Vice-Chancellor

Over the next two weeks, four all staff meetings will take place with the Vice-Chancellor. At the meetings, Professor Patrick Johnston will bring forward his outline Vision for the University for discussion with staff. He will give a brief presentation at the beginning of each meeting, followed by an opportunity for questions and discussion.

Details of the meetings are as follows:

Academic Support Directorates:
Tuesday, 25 March 2014, 1-2pm, Peter Froggatt Centre, Room 0G/007

Faculty of Medicine, Health and Life Sciences:
Thursday, 27 March 2014, 1-2pm, Medical Biology Centre, Lecture Theatre 1

Faculty of Engineering and Physical Sciences:
Monday, 31 March 2014, 1-2pm, Physics Building, Larmor Lecture Theatre

Faculty of Arts, Humanities and Social Sciences:
Thursday, 3 April 2014, 1-2pm, Physics Building, Larmor Lecture Theatre

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Wellbeing Training

As part of Queen’s ongoing commitment to promoting and supporting staff Wellbeing, two new half-day training programmes will be launched in April. The training will be delivered by Carecall who provide the Staff Counselling service.

Staff Wellbeing Training: The first programme, Improving Personal Resilience, is recommended for all staff. The training will help staff recognise their own personal capacity for overcoming adversity, challenge negative thinking and emotional patterns, gain an understanding of emotional resilience and learn how to promote and develop personal resilience in the workplace. The session will emphasise the importance of self-care, allowing participants to understand their own personal stressors and how to apply suitable coping strategies. Participants will be advised of how and where to access support mechanisms within Queen’s.

The first date for Improving Personal Resilience is Monday 14 April 2014 when there will be two sessions. The programme is now available on iTrent for registration. To book a place, log onto Queen's Online, then select Employment Details from the list on the left of the page and follow the link for iTrent Self Service.

Manager Wellbeing Training: The second programme is aimed at managers and will be launched with the senior team in the first instance. The training aims to equip managers with the skills to identify and understand their own personal stressors, recognise the importance that early intervention plays in dealing with issues in the workplace, deal with potentially difficult conversations and situations, and identify how to best prevent and manage stress in the workplace. In addition, participants will also gain complete understanding of all the support that is available for both managers and staff in Queen’s.

The first date for the manager programme is Thursday 10 April 2014 and details of how to register will be sent directly to the target audience.

Further dates for both programmes will be made available after Easter.

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April 2014 Payroll Deadline

Due to the University’s Easter closure, the normal payroll deadline will be brought forward.

All payroll data, including timesheets, Jobshop timesheets, overtime claim forms, Childcare Voucher request forms, bank details amendments etc, must be received in the Salaries Office by Wednesday 2 April for inclusion in April salaries.

This deadline also applies to fee payment request forms for the Non Staff Payments system (NSP) and External Examiners on the Modified Payroll System (MPS).

Any data received after 2 April will be processed for payment at the end of May 2014.

Please ensure all relevant staff are advised of this deadline to ensure timely payments to staff and non-staff payees.

Monitoring Officers should ensure all March absences due to sickness have been input to the Queen’s Online Absence Management System by Tuesday 1 April.

Please note: April pay day is Wednesday 30 April.

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Easter Payment Arrangements

Staff should note the following Payments Office arrangements over the Easter holiday period for paying correctly authorised Supplier Invoices, Request for Payment Forms and Staff Expenses Claims:

  • Invoices received by 5.00pm on Wednesday 2 April 2014 and Requests for Payment and Staff Expenses Claims received by 12.00pm on Thursday 3 April 2014 will be paid week-ending 11 April 2014.
  • Invoices received by 5.00pm on Tuesday 8 April and Requests for Payment and Staff Expenses received by 5.00pm on Wednesday 9 April 2014 will be paid on Wednesday 16 April 2014.
  • Invoices received by 5.00pm on Monday 14 April and Request for Payments and Staff Expenses Claims received by 12.00pm on Tuesday 15 April 2014 will be paid week-ending Friday 2 May 2014.
  • Normal payment arrangements will apply for all payment requests received week-commencing 28 April 2014. Staff Expenses Claims requiring Research Office approval should allow an additional five days to ensure payment.

Further clarification of these arrangements, if required, may be obtained from the Payments Office, 028 9097 3029.

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Q in 90: President Clinton

Earlier this month, President Bill Clinton was at Queen's to deliver the inaugural William J. Clinton Leadership Lecture.

During the visit, President Clinton also undertook the naming of the William J. Clinton Leadership Institute at Riddel Hall. To watch a Q in 90 video of the visit, click here‌.

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Cancer Research Information Evening: 3 April

Find out about some of the innovative cancer research ongoing at Queen’s at an information evening on Thursday 3 April at 6.00pm.  Held in the Centre for Cancer Research and Cell Biology, the evening includes talks from doctors and researchers working in breast, ovarian and prostate cancers, radiotherapy and clinical trials.

To confirm attendance, contact Natasha Moroney,  028 9097 3159, n.moroney@qub.ac.uk. Places will be allocated on a first-come, first-served basis.

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Staff Wellbeing - Staff Yoga and Pilates Courses

Following the success of the yoga and pilates taster sessions held as part of Wellbeing Week, Wellbeing at Queen’s along with Queen’s Sport have scheduled two six-week courses on campus at a special introductory rate of £10 per person.

  • Pilates will run on Tuesday lunchtimes (1.10pm - 1.50pm) from 1 April 2014. The course is suitable for all levels and will be taken by Christine Bowen, a Level 3 Pilates Instructor.
  • Yog‌a will run on Wednesday lunchtimes (1.10-1.50pm) from 2 April 2014. Claire Ferry, who has been teaching yoga in Belfast since 2006, will take this general level yoga course which is suitable for all.

The courses will be held in the Peter Froggatt Centre in rooms 02/017 and 02/018.

Register to attend a course by emailing wellbeing@qub.ac.uk  ‌

Please note that spaces are limited and will be allocated on a first-come, first-served basis.

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Volunteering Excellency Awards - Nomination process now open

Nominations are now open for this year’s Queen’s Students’ Union Volunteering Excellency Awards which celebrate the positive contribution that Queen’s students, staff and alumni make to the community, locally as well as further afield.

The Awards will be held in the Great Hall on Monday 9 June at 7.00pm and will include a drinks reception.

If you know a student, staff member or alumnus who deserves to be rewarded for their work, please contact volunteer@qub.ac.uk to request a nomination pack.

Completed nomination forms may only be returned via email to volunteer@qub.ac.uk.  The deadline for nominations is 5.00pm on Friday 16 May.

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RAG Coffee Morning

Queen's University RAG has organised a coffee morning in support of Students’ Union President Niall McShane’s ‘RUN 4 RAG’ initiative, which challenges Niall to do four runs in four different counties for the four QUB RAG charities while trying to raise £4,000. Further details on the challenge can be found at http://ragqueensbelfast.wordpress.com/run-4-rag/.

All staff are invited to attend the coffee morning which takes place on Friday 28 March from 10.00am -12.00pm in the PFC Foyer.

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Bake Sale

The School of Law would like to thank everyone who supported their Bake Sale/Coffee Morning for Sport Relief on Wednesday 19 March in the Canada Room.

The Bake Sale raised £501.65.

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Queen’s Sport

Queen’s 5K Race Around The River
Based along the River Lagan, Queen’s 5K Race Around The River covers two laps of the King’s Bridge and Ormeau Bridge with Queen’s Sport acting as the HQ for pre and post-race requirements. The event takes place Wednesday 2 April at 7.00pm. For full details on the Race, including registration information, click here.

Recreational Running at Queen’s
Queen's Sport offers various free recreational running opportunities throughout the week aimed at all levels.

The Campus Run Event takes place every Wednesday at 1.15pm beginning at the PEC and is open to all staff and students. Choose your own pace and distance you want to run up to 5K.

Queen’s ParkRun Event takes place every Saturday at Queen's Sport-Upper Malone. This is a free 5K timed run with usually 70-80 participants each week with refreshments afterwards.

Both events are a great way to increase your fitness levels, have fun and meet new friends. For further information, please contact Conor, c.mccallion@qub.ac.uk

Easter Rugby Talent Camp 2014
Queen’s Sport Easter Rugby Talent Camp for 13-16 year olds takes place at the Upper Malone Facilities from the 14-18 April. Click here for booking details.

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QFT listings

This week at QFT:

  • Starred Up - A complex father/son relationship is viewed through a raw depiction of prison life in the riveting Starred Up, partly shot at Crumlin Road Gaol.
  • The Rocket - Set against the lush backdrop of rural Laos, this spirited, fable-like family drama tells the story of scrappy ten-year-old Ahlo, who yearns to break free from his ill-fated destiny.
  • Under the skin - Scarlett Johansson is spectacular as an alien creature stalking human prey in Jonathan Glazer's (Sexy Beast, Birth) audacious sci-fi fantasy, loosely based on the novel by Michel Faber.

Staff ticket price £5, standard ticket price £6.50. Please visit www.queensfilmtheatre.com for more details.

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CED

Teaching, Learning and Assessment in Higher Education
All CED courses and events are now available for booking. Below is a list of those scheduled for the next few weeks. Early booking is advised as places are allocated on a first-come, first-served basis.

Guest Speaker Series 2013-14

  • Thursday 27 March: Dr Simon Lancaster (Senior Lecturer in Chemistry at the University of East Anglia and an HEA National Teaching Fellow) together with John Busch (School of Electronics, Electrical Engineering and Computer Science) will lead a workshop on Technology Enhanced Learning on Thursday 27 March from 10.00am – 12.30pm in the Council Chamber/Canada Room. For further details click here or contact ced@qub.ac.uk, 028 9097 1447.
  • Thursday 10 April: Dr David Baume, Higher Educational Consultant, will lead a workshop on Student Activity at the Heart of Learning on Thursday 10 April 2014 from 10.00am – 1.00pm in the Careers Information Room, Level 1, Student Guidance Centre. For further details click here or contact ced@qub.ac.uk, 028 9097 1447.

A full list of all CED events and courses, together with further information, can be accessed online.

Registration for all courses and events is via Queen’s Online. Full instructions for booking are on the website. For information or for assistance with registration, please email the Centre at ced@qub.ac.uk or telephone 028 9097 1447.

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STDU

STDU Courses in March/April:

  • Thursday 27 March: Preparing for Academic Interviews, 9.30am – 1.00pm
  • Tuesday 1 April: Career Development for Support Staff, 9.30am – 3.00pm
  • Wednesday 2 April: Laboratory Demonstrating for Technical Staff, 10.00am – 12.30pm
  • Wednesday 9 April: Office Ergonomics, 10.00am – 12.00pm
  • Tuesday 15 April: Control of Substances Hazardous to Health (CoSHH), 10.00am – 12.30pm

Book now for the following course in June 2014:

  • Monday 2 – Tuesday 3 June: Preparing for Retirement (2 day course), 9.30am – 4.00pm

To book a place on a training course, log onto Queen's Online, then select Employment Details from the list on the left of the page and follow the link for iTrent Self Service.

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IT training courses

Places are available on the following courses:

  • Tuesday 1 April: Web Authoring: Introduction to CMS (Content Management System)
  • Thursday 3 April: Outlook: Making Best Use of Outlook 2010
  • Tuesday 15 April: Web Authoring: Introduction to CMS (Content Management System)
  • Wednesday 16 April: Using Social Media for Teaching and Research
  • Thursday 1 May: Excel: Creating Charts Using Excel
  • Friday 2 May: Creating Screen Shots and Training Materials using Word and SnagIt
  • Monday 12 May: LinkedIn for Beginners
  • Wednesday 14 May: Introduction to Visio 2013

Course dates can be viewed at: http://go.qub.ac.uk/trainingschedule. To book a course, go to Queen’s Online and under ‘Other’ click Training Courses. For more information, contact itcourses@qub.ac.uk or 028 9097 6189.

Today’s Tip: When writing a sensitive email, enter the To: last. That way you won’t accidentally send it before you finish writing it.

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