3 August 2015

Information Commissioner’s Office – Complaints regarding Email Practices

The Information Commissioner’s Office (ICO) has recently received two complaints from individuals regarding the University’s email practices when sending mail shots to external third parties.  

The first of these complaints relates to the unauthorised circulation of an individual’s email address in a mail shot to multiple external third parties. In this instance, a member of staff emailed a group of individuals outside of the University and used the “cc” function in their email, rather than the “Bcc” function.   The second complaint relates to the use of email when marketing goods and services to external third parties, specifically the failure to provide, within such emails, a fully functioning option to ‘unsubscribe’.

The ICO has contacted the University regarding these complaints and sought assurance that these concerns will be addressed.  In view of this, staff are reminded, when issuing emails to more than one external third party, to use the “Bcc” function to “blind copy” in recipients’ email addresses.  This is extremely important as it ensures that staff are not disclosing the email addresses of individuals to unauthorised third parties without their consent.  

Staff are also reminded that individuals must be given the opportunity to unsubscribe from marketing communications they receive from the University.  In emailing marketing information, recipients should be provided with a clear and accurate route through which to unsubscribe i.e. a fully functioning unsubscribe option within the email.  Furthermore, where individuals have opted to unsubscribe, their details must be removed from the relevant mailing list to ensure that they do not receive future communications.

Where the University breaches this guidance, individuals have the right to complain to the ICO, as regulator for Freedom of Information and Data Protection legislation.  The ICO retains a record of concerns raised in order to build up a picture of the University’s information rights practices.  This may be used to form the basis for regulatory action, including enforcement action and fines, in the future.

It is critically important that staff comply fully with these requirements at all times.

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Internal Vacancy

This week's internal vacancy:

Clerical Officer (Part-time Grade 3)
Information Services
Ref: 15/103922
Closing date: Friday 7 August 2015

Anticipated Interview date: Monday 17 August 2015

Web page:

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Building Move for Faculty of Engineering and Physical Sciences

The Faculty of Engineering and Physical Sciences has moved from 13 Stranmillis Road to 6 Malone Road. 

All correspondence should now be directed to the Malone Road address.

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University appoints new waste contractors

The University has changed its waste collection contractors. From Monday 3 August, the new contractors will start operating over all sites.

Wastebeater Recycling will now undertake the collection of external bins from the University. There will be no change to collection arrangements.

Paper collections will be undertaken by ISL waste management. There will be no change to collection arrangements. Collections will continue to take place on a Wednesday and should be requested on Tuesday via the porters in line with current procedures. 

If you have any queries relating to changes in the contract, contact  

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Is Twitter effective in disseminating public health messages?

Do You know your skin NI?
Researchers at Queen’s, together with Cancer Focus NI and the Public Health Agency, are running a feasibility study funded by the MRC on whether Twitter is effective for disseminating public health messages.

The researchers are disseminating the “Care in the Sun” core messages and, as part of this, will be running a #KnowYourSkinNI campaign throughout August and September. Take a look at the campaign's social media accounts:

The researchers are asking people to follow/like the campaign and endorse with retweets/likes where applicable.

On 1 September, the team will hold a “Thunderclap” to promote the campaign and would like people to pledge their support via this link: By taking part, the campaign message will be posted on your behalf with the aim of creating a trending topic on social media.

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Acting Head of the School of History and Anthropology

Professor Crawford GribbenProfessor Crawford Gribben is the Acting Head of the School of History and Anthropology.

Professor Gribben joined the School in 2013 from Trinity College Dublin; he is Professor of Early Modern British History and a specialist in the history of seventeenth-century radical Protestantism, and the history and culture of apocalyptic religious movements more generally.

Professor Gribben can be contacted at

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Andrea named Cleaner of the Year 2015

Andrea Courtney named Cleaner of the YearAndrea Courtney has been named Cleaner of the Year 2015 by the British Association of Cleaning in Higher Education.

It is the first time a member of Queen’s staff has won the award which is given to the Higher Educational Cleaning Operative who demonstrates that he/she has performed their role in an outstanding or exemplary manner.

Read more about Andrea's award.

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Exhibition at The Naughton Gallery

Julian Friers' A Shimmering Silence exhibition runs at the Naughton Gallery from Thursday 6 August. It showcases a series of romantic paintings of the diverse wildlife populating the Gulf region celebrating the artist's expeditions to Saudi Arabia and the United Arab Emirates over the last twenty years.  The exhibition runs until 13 September. 

For more information, including details of the Naughton Gallery’s opening hours, please visit

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IT Training Courses

Courses for Semester 1 (2015/16) are now available for booking.  Places are still available on the following August and September courses:

  • Wednesday 19 August: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm
  • Tuesday 29 September, Guide to Computing Facilities, 1.15pm – 2.30pm

To book a place on a training course, log onto Queen's Online (, then select 'Training Courses' from the list on the left of the page and follow the link for 'iTrent Self Service'.

Course dates can be viewed at:

ECDL – The next test date is Monday 10 August, 9.30am – 11.00am. For more information on ECDL:

Tip of the day: Excel: naming cell ranges helps you copy, move or carry functions on any number of cells. To find out more, see our Excel materials -

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Queen's Sport Summer Membership

Summer Membership Queen's SportQueen's Sport is offering staff one-month membership for only £35. The all-inclusive peak membership includes access to three gyms, two pools, racquet sports, climbing wall and 70+ classes.  (A two-month membership offer is still available for £66).  More information is available on the Queen's Sport Website

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The Welcome Centre

Welcome Centre 3d cardsMake it a special day for someone with a 3D card to remember.  Opopio’s imaginative, pop up, card activities make the perfect keep sake with a creative twist. Why not add it to the new Welcome Centre’s loyalty card scheme - buy 6 cards and get your 7th card free.

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This week at QFT

The Legend of Barney Thomson QFTThis week at QFT:

The Legend of Barney Thomson (15) –  Robert Carlyle makes his directorial debut with this delightful jet-black comedy about a downtrodden barber whose mundane life is turned upside down when he accidentally turns killer.

Iris (12A) – A gorgeous documentary which pairs legendary 87-year-old documentarian Albert Maysles with Iris Apfel, the quick-witted, flamboyantly dressed 93-year-old style maven who has had an outsized presence on the New York fashion scene for decades.

The Overnight (15) – In this risqué comedy starring Taylor Schilling (Orange is the New Black), a seemingly innocent invitation to dinner turns into a night of seduction and temptation when two couples get together for an evening.

Freaks (12A) – Banned for many years by the BBFC, Tod Browning's 1932 tale of not-so-ordinary circus folk is now rightly regarded as a classic of shock cinema.

The Ecstasy of Wilko Johnson (15) – Tells the extraordinary, yet universal story of legendary musician Wilko Johnson, who diagnosed with incurable pancreatic cancer and given a few months to live, managed to accept his fate with uplifting positivity and defy the death sentence handed down to him. 

Touch of Evil (12A) – Orson Welles' last Hollywood feature, the deliciously dark and sleazy Touch of Evil, returns to cinemas in the 1998 re-edit, newly remastered.

To WIN a pair of tickets to see The Legend of Barney Thomson, please email with BARNEY in the subject line and the answer to the question: In which film does Robert Carlyle play an unlikely stripper?

Competition closes Wednesday 5 August at 12.00pm and the winner will be contacted by email.

Queen's staff ticket price £5 (standard ticket price £6.50). Please visit for more details.

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