18 July 2016

A Bite of Queen's Tour of the McClay Library

The next A Bite of Queen’s campus tour will take staff on a behind-the-scenes visit to The McClay Library. The tour will take place on Thursday 21 July 2016, 1.05 – 1.50pm.

Staff will have the opportunity to learn more about the building’s world-class study facilities and wide-ranging library and computing services. The tour will include a visit to the impressive C.S. Lewis Reading Room – accessed through a hand-carved 'wardrobe' door – and the Special Collections service which houses the Library's rare and early printed book, map, and manuscript collections.

The tour is free and will include a brown bag lunch.  To take part, please fill in the online booking form. Places are limited. Please advise of any dietary requirements.

Return to Top

Latest news on Staff Gateway Site

Professor Isabel Torres‌News stories appearing on the Staff Gateway site this week, include:

Return to Top

Invoicing arrangements for financial year end 31 July 2016

To facilitate the year end process, please note the following arrangements for raising invoices to customers for activities carried out prior to 31 July 2016:

  • Up to 25 July 2016
    As far as possible, all invoices and invoice requisitions relating to activities completed, or due to be completed, prior to 31 July 2016 should be forwarded to the OSR section of Finance on or before 25 July 2016 to ensure full inclusion in the 2015-16 year end accounts.
  • After 25 July 2016
    Invoices and invoice requisitions forwarded after 25 July 2016, but relating to the 2015-16 year (i.e. period up to 31 July 2016), should be clearly marked as relating to 2015-16. These invoices will be processed in August 2016 and, where material, manual adjustments made by the OSR section of Finance to the 2015-16 accounts.  All invoices relating to the 2015-16 year must be received by Friday 12 August 2016 to ensure inclusion in the 2015-16 year end accounts.

If you have any queries, please contact the OSR section of Finance on 028 9097 1467/3033.

Return to Top

Information Services – WiFi Update

As part of the Wireless Campus Project rollout, the 'qub_sec' service will cease to operate from Sunday 31 July 2016.

To maintain WiFi connectivity, please select the '_QUB_WiFi' service from the list of WiFi services. Instructions are available here.

Return to Top

Summer Graduation 2016

Congratulations to all staff who made Summer Graduation 2016 such a success.

Take a look back at Summer Graduation with the Vice-Chancellor's Video Blog and a video celebrating the contribution of staff who work behind the scenes to make Graduation special for students and their families:

Return to Top

Weekly Campus Run/Jog/Walk

Get active at work and join in with the Campus Run/Jog/Walk through Botanic Gardens which begins outside the PEC at 1.15pm every Wednesday. Regular runners will be on hand to help you get started, providing advice and motivation. Suitable for all fitness levels. Registration not required.

Additionally, there is the weekly Queen's Parkrun at the Queen’s Sport site at Upper Malone. This is a free 5K timed run every Saturday at 9.30am and is open to everyone. Register online here.

Return to Top

The Conversation

The Conversation Click on the link to read the latest Queen's article published in The Conversation:

If you are interested in writing for The ‌Conversation, contact to find out more.

Return to Top

QPol Policy Engagement and Research Blog

 Click on the links to read the latest posts from the QPol Policy Engagement and Research Blog:

If you are interesting in submitting an article to QPol, please contact Kevin at  

Return to Top

Staff Wellbeing: Tour of Botanic Gardens

Staff are invited to take part in a Staff Wellbeing tour of Botanic Gardens on Wednesday 17 August 2016, 1.00pm – 2.00pm. A packed lunch will be provided.

Queen’s is very lucky to have Botanic Gardens, which boasts a wide variety of biodiversity as well as being home to the Palm House and the Tropical Ravine, on its doorstep. Established in 1828, the gardens have been enjoyed as a public park by the people of Belfast since 1895.

Register to attend by emailing, with the title of the tour in the subject line.

Please note that Friars Bush tours are fully subscribed.

Return to Top

Have Your Say Belfast 2016

As part of its work around emotional health and wellbeing, Belfast Strategic Partnership - through ‘Have Your Say Belfast 2016’ - is seeking views from people living in the city in regards to their emotional health and wellbeing, and that of their family and wider community. The results of the survey will inform future developments to improve the health and wellbeing of everyone in Belfast.

If you live in the Belfast City Council area, you can complete the survey at:

Return to Top

‘Science Uncovered’ – European Researchers Night

The Ulster Museum is inviting Queen’s researchers to become involved in its first ‘Science Uncovered’ event as part of a Europe-wide initiative organised by the Natural History Museum.

30 – 40 Queen’s researchers across all STEM areas are sought to share their research and its impact with visitors at a fun evening showcase in the Museum on Friday 30 September 2016, 7.00pm – 10.00pm.  You can use an interactive display stand on your work, or give a short talk.

To find out more, visit the European Researcher’s night webpage.

If you’d like to become involved, please contact Adele Ward, (MHLS Faculty Office) or Carole Maslowski, (EPS Faculty Office). The Ulster Museum needs to hear from you by Monday 8 August 2016.

Return to Top

Bite Size Open Access Training

Open Access is now a requirement for REF eligibility. To make sure you comply with the policy go along to the next short, bite size, thirty-minute course. There will be time after to answer any specific questions you have.

The next session will take place on:

  • Wednesday 27 July: How to comply with HEFCE’s Open Access Policy for the REF,  2.30pm - 3.00pm, the McClay Library, Gillespie Room

To register, login to Queen's Online and click ‘Training Courses’ from the ‘Other’ section. Alternatively email Open Access and we can book the course(s) on your behalf.

The full training schedule is available on the Open Access LibGuide.

Return to Top


QFT 18072016This week at QFT:

The Neon Demon (18) – Nicolas Winding Refn, director of Drive and Only God Forgives, returns with this uber-stylish horror thriller set in the fashion industry.

Maggie's Plan (15) – Greta Gerwig (Frances Ha), Ethan Hawke (Boyhood) and Julianne Moore (Still Alice) star in a witty, literate and delightfully off-kilter romantic comedy. Access screening available.

Weiner (15) – Sexts, lies, and Carlos Danger: watch the wildest political meltdown in recent history as it unfolds.
When Marnie Was There (Dubbed) (U) – The newest feature from Japan’s famed Studio Ghibli is a sweeping story of friendship, mystery and discovery that delivers stirring emotions and breath-taking animation as only Ghibli can.

Almeida Live: RICHARD III (15) – Thursday 21 July, 7.00pm. The Kenneth Branagh Theatre Company Live cinema season continues with a new vision of Shakespeare’s heart-breaking tale of forbidden love. Branagh and his creative team present a modern passionate version of the classic tragedy.

From Thursday 22 July: The BFG and Chevalier.

Queen's staff ticket price: £5 (standard ticket price: £6.70). Please visit for more details.

Return to Top

The Welcome Centre

QFT 18072016The Welcome Centre is now stocking award-winning hand-thrown porcelain by Chloe Dowds.  Call in today, see the full range and take advantage of the 10% staff discount.

Return to Top

STDU - Financial Assistance

Financial Assistance for Staff – Part-Time Courses

If you are considering applying for a course in the academic year 2016–17 that is required for your current post or as part of career development within the University, you may be eligible for financial assistance.

Please read the guidelines and apply before the 31 July 2016 deadline.  The guidelines and application form can be found here. Applications received after this date may be supported depending on available budget.

Applications must be discussed and authorised by the relevant Senior Manager.  Any enquiries about the form or financial assistance process should be directed to Suzanne McMorrow, Training Co-ordinator,, 028 9097 6606.
Applicants who received support in 2015–16 and are continuing their course must apply for support for each year of study.  Many relevant part-time courses are offered by University Schools and departments, including the School of Education.  Please contact departments directly for advice on particular courses.

Short Course/Conference Fund

Application forms for staff wishing to attend a short course or conference for the purposes of training and development are available now.  Forms and guidelines can be found here.

Please note, an electronic version of all authorised application forms is sufficient and there is no need to send duplicate copies via internal mail.  This will help reduce the amount of paper wastage within the University.  Application forms can be emailed to

Return to Top

IT Training Courses

IT training courses have ended for this academic year but will recommence at the start of the new semester.  Access to our training materials here (QOL login).   

Want an IT qualification? Why not register for ECDL.  Click here for more information.

ECDL summer tests dates:

  • Wednesday 3 August, 10.00am – 11.30am

Tip of the day:  Need to hear text in your Office document read aloud? Add the control 'Speak' to your Quick Access Toolbar (select: File, Options, Quick Access Toolbar - choose commands from - All commands).

Return to Top