20 June 2016

Help Shape our Brand – Coffee Mornings

Brand GraphicThree more coffee events will take place this week to update staff and students on the ongoing work to develop a clear and‌ compelling brand positioning for Queen’s and to get your views on the next steps.

The project builds on the work already undertaken in the development of our Core Values which will be launched to staff later this month.

The events will take place on:

  • Tuesday 21 June, The Hub, David Keir Building, 10.00am – 11.30am
  • Wednesday 22 June, Enterprise Hub, Students’ Union, 12.30pm – 1.30pm
  • Thursday 23 June, MBC foyer, 10.00am – 12.00pm

All staff are welcome to drop in for 10-15 minutes to have their say.

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July 2016 and Financial year end Payments Office Arrangements

July Holiday – 12 and 13 July 2016
Staff should note the following Payments Office arrangements over the July holiday period for paying correctly authorised Supplier Invoices, Request for Payment Forms and Staff Expenses Claims:

  1. Invoices received on or before Wednesday 22 June 2016 and Requests for Payment and Staff Expenses Claims received on or before Thursday 23 June 2016 will be paid week-ending 1 July 2016.
  2. Invoices, Requests for Payment and Staff Expenses Claims received on or before Thursday 30 June 2016 will be paid on Friday 8 July 2016.
  3. There will be no payment run week-ending 15 July 2016.
  4. Invoices, Request for Payments and Staff Expenses Claims received on or before Thursday 14 July 2016  will be paid week-ending 22 July 2016.
  5. Normal payment arrangements will apply for all payment requests received week-commencing 18 July 2016.

University Financial Year End – 31 July 2016    
It is important that the University’s accounts record all of the financial activity incurred during the period ended on 31 July 2016.

To ensure that expenditure is recorded correctly, all transactions relating to July 2016 and earlier periods should be delivered to the Payments Office for input by the cut off dates listed below:

  • Registered Invoices (old orders) – 12 August
  • Request for Payments – 11 August
  • Staff Expenses – 11 August       
  • Journals – 22 August

With respect to the new P2P process, it is particularly important that all Goods and Services received prior to the year-end, relating to new orders, be Goods Received on receipt in order that the related July dated invoices, which will be scanned immediately on receipt by the Payments Office, can be matched and processed for payment.

Further clarification of these arrangements, if required, may be obtained by contacting the Payments Office, ext. 3029.

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USS Member Information Seminars

Queen’s has arranged for USS information seminars to be held on Monday 27 June 2016 to provide staff with an overview of the USS changes and information on the new USS Investment Builder which will be available to all members from 1 October 2016. The seminars are open to all USS members.

A USS 2016 invite was issued to all USS members, via email, on 16 June 2016.  

Further information about the USS changes can be found on the USS website.  

All USS members are urged to attend one of the seminars listed below and to visit the USS website in advance as there will be time for questions at the end of the presentation.

Monday 27 June 2016   10.00am Emeleus Lecture Theatre, Physics Building   
Monday 27 June 2016 2.00pm    Emeleus Lecture Theatre, Physics Building

Please allow one hour for the presentation which will include an opportunity to ask any questions.

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Green Awards 2016

This year’s Annual Green Awards ceremony took place on Thursday 16 June in Riddel Hall, celebrating the achievements and efforts of staff and students in improving the environmental performance of the University.

Congratulations to all the Green Award Winners 2016 and to Christine Carrothers from Information Services – this year’s ‘Environmental Champion of the Year’.

Read the full story on the Staff Gateway.

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Internal vacancies

This week's internal vacancies:

  • PA to the Head of School (4 Posts)
    Various Schools (AHSS)
    (Grade 5)
    Ref: 16/104681
    Closing date: Friday 1 July 2016
    Anticipated interview date: Week commencing 25 July 2016
  • International Officer (The Americas) (Maternity Cover)
    Marketing, Recruitment, Communications and Internationalisation
    Internationalisation (Grade 7)
    Ref: 16/104716
    Closing date: Monday 27 June 2016
    Anticipated interview date: Friday 1 July 2016

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Queen's Gender Initiative

Queen's Gender Initiative (QGI) invite staff to the unveiling of a new portrait of Professor Margaret Mullett, by artist Stephen Johnston, tomorrow (Tuesday 21 June 2016) at 5.00pm in the Great Hall.

The event is part of the QGI Portraits Initiative.

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The Conversation

The Conversation Click on the link to read the latest Queen's article published in The Conversation:

If you are interested in writing for The ‌Conversation, contact to find out more.

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QPol Policy Engagement and Research Blog

Click on the links to read the latest posts from the QPol Policy Engagement and Research Blog:

Upcoming QPol events:

If you are interesting in submitting an article to QPol, please contact Kevin at  

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Faculty of EPS SENSE Network – Garden Party

SENSE EPS Garden PartyAll Faculty of EPS staff are invited to celebrate the end of the 2015–16 Academic year and the first year of being together as a Faculty. Pro-Vice-Chancellor Professor Mark Price will say a few words and staff will then have an opportunity to meet some new colleagues and catch up with those they already know over some strawberries and cream.
The event will take place on Tuesday 28 June, 3.30pm – 5.00pm, in the Lanyon Building Quadrangle.
Register here.
SENSE is the Faculty of EPS's 'Support for Equality Network in Science and Engineering'. Its mission is to be 'a network that contributes to making the Faculty better through connecting people to support collegiality, equality, and inclusion'.

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Mini-MBA Programme (18 – 22 July 2016)

William J Clinton Leadership InstituteDesigned and delivered by the William J Clinton Leadership Institute, the mini-MBA is an intensive five-day interactive programme on the essentials of management and leadership in business. It will give you an insight into the modern business world, including what to expect and how to maximise your impact. Topics covered include: leadership and strategy; marketing and sales; finance essentials; people and performance; and case study and assessment.

Date: 18 – 22 July 2016
Venue: Riddel Hall, 185 Stranmillis Road, Belfast
Cost: £1,899

Click here for full details.

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Pick up a book for your summer holidays

Bought a book and finished it? Don't know what to do with it? If you've read it, swap it!

The Biomedical Library at the MBC and Estates will hold a Book Swap for all Queen’s staff on Thursday 30 June, 12.00pm – 2.00pm, in the foyer of the MBC.

If you would like to donate any of your used books, please do so by dropping them off in the marked donation boxes in the MBC foyer or MBC Biomedical Library any time between Monday 27 – Wednesday 29 June; you can also bring books along with you on the day.

Tea and coffee will be provided. Please feel free to email if you have any questions.

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‘Science Uncovered’ – European Researchers Night

The Ulster Museum is inviting Queen’s researchers to become involved in its first ‘Science Uncovered’ event as part of a Europe-wide initiative organised by the Natural History Museum.

30 – 40 Queen’s researchers across all STEM areas are sought to share their research and its impact with visitors at a fun evening showcase in the Museum on Friday 30 September, 7.00pm – 10.00pm.  You can offer to staff an interactive display stand on your work, or give a short talk.

To find out more visit the European Researcher’s night webpage.

If you’d like to become involved please contact Adele Ward, (MHLS Faculty Office) or Carole Maslowski, (EPS Faculty Office). The Ulster Museum needs to hear from you by Monday 8 August.

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QFT 200616This week at QFT:

Tales of Tales (15) - Inspired by the seventeenth-century Neapolitan fairytales of Giambattista Basile and drawing from a madly varied palette of influences, Gomorrah director Matteo Garrone's English language debut is a gorgeously grotesque triptych of fables.

Fire at Sea (12A) - Gianfranco Rosi's Fire at Sea could not be a more important or timely release, exploring as it does the chaos and despair of the ongoing migrant crisis.

Bang Gang (A Modern Love Story) (18) - Husson’s ironic, sun-kissed salute to teen spirit captures a dreamy summer of sex, seduction and consequences, set to a cool soundtrack of synth pop.

Hamlet (U) - Tuesday 21 June, 7.00pm - Winner of four Academy Awards, including Best Picture and Best Actor, Sir Laurence Olivier’s Hamlet continues to be the most compelling version of Shakespeare’s beloved tragedy. Includes pre-show talk from Christopher Fitz-Simon, former director of the Abbey Theatre.

Mirror (U) -  Thursday 23 June, 6.30pm - Mirror is the celebrated Russian director Andrei Tarkovsky’s most autobiographical work in which he reflects upon his own childhood and the destiny of the Russian people. Part of the Tarkovsky season.

From Friday 10 June: Elvis and Nixon, Poor Cow and Suburra.

Queen's staff ticket price: £5 (standard ticket price: £6.70). Please visit for more details.

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Naughton Gallery

Naughton Gallery 200616Powdered Milk, by Keiler Roberts: Thursday 23 June, 6.00pm – 8.00pm
This exhibition marks the first solo show outside the US of the work of Keiler Roberts – one of the most exciting and original voices in contemporary comics. The exhibition also marks the first in the new programme from Curator Ben Crothers. The exhibition runs until 7 August 2016.

To arrange group tours or for information on the Naughton Gallery exhibition and associated events programme, contact Rachel at

Staff Preview: Thursday 23 June, 5.00pm – 6.00pm
Queen’s staff are invited to a special preview of the 'Powdered Milk' exhibition at 5.00pm ahead of the public opening, where they will be able to see the work and meet the artist.

Art in the AM: Fri 24 June, 9.30 – 10.30am, in Town Square, Botanic Ave.
The first in a monthly series of Friday morning talks, beginning with a conversation between artist, Keiler Roberts and Naughton Gallery curator, Ben Crothers.

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The Welcome Centre

Welcome Centre 200616The Welcome Centre is now stocking a new range of award-winning artisan teas from Miss McKeown’s Emporium of Fine Tea, including 'Mint Humbug', 'Goblin Market' and 'Afternoon Peach'.

Staff are reminded off their 10% discount.

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National Teaching Fellowship Scheme (NTFS) and Collaborative Award for Teaching Excellence (CATE) 2016
The HEA is running a series of regional workshops to support those applying for a National Teaching Fellowship or CATE Award. Queen’s will be hosting one of these events on 22 June at 11.00am – 1.00pm in Room OG/33 Elmwood Building. This event would be of interest to Fellows of the HEA (or those working towards Fellowship) who have applied to go forward as institutional nominee in 2016 or those who would be interested in going forward in the future.

For further details and to register please contact Liz McDowell on ext. 5301 or email

Continuing Professional Development
Upcoming courses and events are listed below. Please note that there are limited places available so early registration is recommended.

  • Wednesday 29 June: Using Computer Assisted Assessment (including QuestionMark), 9.30am – 4.30pm

New - Assessment Seminars
In response to a call from the Schools and Faculties at Queen's, the Centre for Educational Development will be running a series of Lunchtime Assessment Seminars to address any final outstanding concerns regarding new assessment strategies. The sessions will run from 1.10pm – 1.50pm with tea and coffee at 1.00pm. Please feel free to bring your own lunch.

  • Wednesday 22 June: Formative Assessment of Large Classes: supporting effective student learning
  • Wednesday 29 June: Assessing group-work: mechanisms for allocating marks fairly
  • Wednesday 6 July: The Student Voice; designing assessment with students as partners

New Academic Year Conference
The 'New Academic Year: Harnessing Change to Improve Student Learning' conference will take place on Thursday 23 June 2016 and is available for booking. Click here for further details. 

To book a place on any of the above, log onto Queen's Online, then select 'Training Courses' from the list on the left of the page and follow the link for 'iTrent Self Service'.

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Financial Assistance for Staff – Part-Time Courses
If you are considering applying for a course in the academic year 2016–17 that is required for your current post or as part of career development within the University, you may be eligible for financial assistance.

Please read the guidelines and apply before the 31 July 2016 deadline. The guidelines and application form can be found here. Applications received after this date may be supported depending on available budget.

Applications must be discussed and authorised by the relevant Senior Manager. Any enquiries about the form or financial assistance process should be directed to Suzanne McMorrow, Training Co-ordinator,, 028 9097 6606.
Applicants who received support in 2015–16 and are continuing their course must apply for support for each year of study. Many relevant part-time courses are offered by University Schools and departments, including the School of Education. Please contact departments directly for advice on particular courses.

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IT Training Courses

IT training courses have ended for this academic year but will recommence at the start of the new semester. Access to training materials here (QOL login required).   

ECDL – Want an IT qualification? The European Computer Driving Licence is internationally recognised and Queen’s is an accredited test centre (for their staff and students only). Once registered with the British Computer Society, you are given access to study materials and the testing software “EnlightKS”, which offers diagnostic testing with feedback (note: EnlightKS is not used for ECDL Advanced).  

The ECDL Advanced modules: Word, Spreadsheets, Presentations, Database, offer 4 separate qualifications/certificates and you can study for one or more modules as you wish. It is not necessary to have done the ordinary ECDL before studying for the Advanced.  

ECDL summer tests dates:

  • Thursday 23 June, 10.30am – 12.00pm
  • Wednesday 6 July, 10.00am – 11.30am
  • Wednesday 3 August, 10.00am – 11.30am

Click here for more information on ECDL.

Tip of the day: Do you want to quickly create professional looking images for your social media or blog posts?  Find out how to get creative with Canva with this quick guide from Information Services.

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