Staff Gateway


3 July 2017

path leading to McClay Lbrary from Lanyon

Payments Office

University Financial Year End – 31 July 2017

It is important that the University’s accounts record all of the financial activity incurred during the period ended on 31 July 2017.

To ensure that expenditure is recorded correctly, all transactions relating to July 2017 and earlier periods, should be delivered to the Payments Office for input by the cut off dates listed below:

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•    Request for Payments – 10 August
•    Staff Expenses – 10 August        
•    Journals  -  17 August
•    P2P Invoices – It is important that all Goods and Services received prior to the 31 July 2017, relating to P2P orders beginning ‘58’, be GRN’d immediately on receipt in order that the related July dated invoices, delivered directly by Suppliers to the Payments Office, can be matched and processed for payment.

Further clarification of these arrangements, if required, may be obtained by contacting the Payments Office, 028 9097 3029

Queen's welcome centre via the quad, between cloisters

Financial Year End

Sales Invoicing Arrangements

To facilitate the year end process, please note the following arrangements for raising sales invoices to customers for activities carried out prior to 31 July 2017.

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•    Up to 24 July 2017
As far as possible all sales invoices and invoice requisitions relating to activities completed, or due to be completed, prior to 31 July 2017 should be forwarded to the OSR section of Finance on or before 24 July 2017 to ensure inclusion in the 2016-17 annual accounts.

•    After 24 July 2017
Sales invoices and invoice requisitions relating to the 2016-17 year (i.e. period up to 31 July 2017), should be clearly marked as relating to 2016-17. These invoices will be processed in August 2017 and, where material, manual adjustments made by the OSR section of Finance to the 2016-17 accounts.  All invoices relating to the 2016-17 year must be received by Friday 11 August 2017 to ensure inclusion in the 2016-17 annual accounts.

If you have any queries please contact the OSR section of Finance on 028 9097 1467 or 3033.



July 2017 Payments Office arrangements

Staff should note the following Payments Office arrangements over the July holiday period for paying correctly authorised Supplier Invoices, Request for Payment Forms and Staff Expenses Claims.

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1. Invoices, Requests for Payment and Staff Expenses Claims received on or before Monday 3 July 2017 will be paid on Tuesday 11 July 2017.

2. Invoices, Request for Payments and Staff Expenses Claims received on or before noon on Monday 10 July 2017 will be paid week-ending 21 July 2017.

3. Normal payment arrangements will apply for all payment requests received week-commencing 17 July 2017.

Lanyon building and front lawns at night time


Internal Vacancies

There are two internal vacancies this week.

  • PoC Programme Clerical Officer
    Ref: 17/105664
    Closing date: Friday 14 July 2017
    Initially available until 21 November 2017

  • Clerical Officer (Grade 4) (Maternity Cover)
    Faculty or Arts, Humanities and Social Sciences

    Ref: 17/105567
    Closing Date: Monday 10 July 2017
    Anticipated Interview date: Thursday 20 July 2017


Research Support

Fredrik and Catherine Eaton Fellowships 2017-2018

The Fredrik and Catherine Eaton Fellowship Awards scheme supports scholarship and mobility in the context of exchanges between Queen's University Belfast and the University of New Brunswick, Canada. Applications are now open to support travel, accommodation and research expenses for staff and postgraduate students during the academic year 2017/18 (including summer 2018).

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Funding of up to CA$ 10,000 is available for exchanges between four weeks and six months. Further details can be found here.

The Lanyon building with blue sky


Joint Mobility and Planning Projects Scheme 2017

The Joint Mobility and Planning Projects Scheme 2017 (JMPP), operated in collaboration with FAPESP (the Research Foundation of São Paulo State, Brazil), invites applications from Queen's staff, in collaboration with an eligible partner. Funding of up to £20,000 is available for two-year projects.

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A single joint application should be submitted, in English, to both Queen's and FAPESP by Monday 31 July 2017. Further details can be found here.

QPol logo_800x533



Up-to-date contributions on topics including the Grenfell Tower inquiry, green spaces, Brexit, and an Irish-language Act. To submit, email Kevin at

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Queen's Marine Laboratory Portaferry_800x533


Marine Laboratory Open Day

Staff and their families are invited to the Queen's Marine Laboratory Open Day on Saturday 15 July. This family-friendly event takes place between 10.00am – 4.00pm and entry is free. The event will coincide with the beginning of the town's 50th Portaferry Gala Week.

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There will be opportunities to watch the Wave Tank facility in operation, see some of the local marine life and the home-grown seaweed from Northern Ireland's largest ever seaweed harvest, have a look at scientific dive gear, and speak to researchers about their work. Ulster Wildlife and the Royal Society of Biology will also have exhibits and kids activities on the day.

Entry to the Open Day is via the rear gates located at Portaferry Lifeboat Station/Tourist Information Centre. Please email Emma Gorman for further information.

an academic explaining something to a postgraduate student in the breakout area of the graduate school

Postgraduate Study

Postdoctoral Showcase Event

  • Tuesday 12 September: Postdoc Showcase Event, 9.00am – 4.00pm, Peter Froggatt Centre 

Attendance at this event is free. Find out more and register at this link.

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The programme for the day will include:

  • Keynote speech from a former postdoctoral researcher
  • Competitions for postdocs to showcase their research through three-minute and 10-minute talks, and a poster competition
  • Opportunities to meet with employers across a wide range of sectors and explore academic and non-academic career opportunities
  • Interactive panel discussion on the 'postdoc experience', covering academic and non-academic careers
  • Range of networking opportunities and a drinks reception 


Reflections Newsletter

The latest edition of Reflections is available on the CED website.

This edition focuses on innovations in teaching across the Faculty of Engineering and Physical Sciences.

International Dance Group

Staff Wellbeing

International Dance Group

Staff Wellbeing, in partnership with Queen's Sport, are promoting International Dance Group sessions for staff. The sessions will be taken by Mayte Segura, a freelance dance teacher in Queen's Sport, and will incorporate dance from all around the world.

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The next classes will be held over the summer in Queen’s Sport on Sunday 9 and 30 July 2017, 3.00pm – 5.00pm. Staff will meet in Clements in the PEC at 3.00pm and the class will start at 4.00pm. The sessions are free of charge and registration is not needed.



Summer 2017 Walking Tours

Staff Wellbeing has organised walking tours of Botanic Gardens and Friar's Bush Graveyard over the Summer months. Although tours of Friar's Bush are fully booked, places are still available for the tours of Botanic Gardens. 

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Tours of Botanic Gardens, Tuesday 4 July and Friday 18 August, 1.00pm – 2.00pm

Botanic Gardens, on Queen's doorstep, boasts a wide variety of biodiversity as well as being home to the Palm House and the Tropical Ravine. Established in 1828, the gardens have been enjoyed as a public park by the people of Belfast since 1895.

Register to attend here: July 2017 Botanic Tour or August 2017 Botanic Tour.

The exterior of the Physical Education Centre (PEC), located beside the Botanic gardens


Summer Physical Activity Programme

The 2017 Summer Activity programme begins on Monday 24 July. Classes including yoga, pilates and dance, will run to w/c 28 August.

Organised by Staff Wellbeing and Queen's Sport, the classes are suitable for everyone.

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Introduction to Dance

Monday 24 July

1.10pm – 1.50pm

On Campus


Tuesday 25 July

1.10pm – 1.50pm

On Campus


Wednesday 26 July

1.10pm – 1.50pm

On Campus

Tone and Trim

Thursday 27 July

1.10pm – 1.50pm

On Campus

Blast Tabata

Friday 28 July

1.15pm – 1.45pm

Queen's Sport, PEC

To find out more, register and pay for classes, visit or contact the PEC reception (T: 028 9068 1126; E: Each six-week course costs £13.

STEM Summer School 2017

Summer Schools

Sentinus STEM Summer School 2017

Sentinus STEM Summer School for 10–13 year olds takes place at Queen's University from 24–28 July, 9.30am – 4.30pm each day. The cost for the full week is £95.00 per child (meals not included).

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For further information and registration, visit the Summer School webpage, or contact Sentinus at 

Other NI venues are hosting the STEM Summer School throughout July and August; for more details, visit

QFT Hijack Mixtape 1

Arts and entertainment

Queen's Film Theatre listings

Screening this week:

A Man Called Ove; Risk; Kedi; and Hampstead, plus QFT Hijack! Mixtape Vol. 1.

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  • A Man Called Ove: Ove is the quintessential angry old man next door who, having entirely given up on life, spends his days in a constant monotony of enforcing housing association rules and visiting his beloved wife Sonja's grave.
  • Risk: Academy Award-winning director Laura Poitras finds herself caught between the motives and contradictions of Julian Assange and his inner circle.
  • Kedi: A film documenting the symbiotic relationship between the locals of Istanbul and their feline counterparts.
  • Hampstead: Diane Keaton plays an American widow who stumbles across Brendan Gleeson's recluse in this life-affirming rom-com.
  • QFT Hijack! Mixtape Vol. 1: An entire weekend of music-themed films selected by QFT staff, alongside unique and intimate acoustic sets by some of Belfast's best up-and-coming bands and artists. Detailed information on all films can be found on the QFT website.

Staff ticket price £5 (standard ticket price £6.70). More information and booking on the QFT website.

Naughton Gallery_Dying on Stage_performance photo

Arts and Entertainment

Naughton Gallery News

The Naughton Gallery, in collaboration with The Lifeboat, will host a Poetry Night with Oisin McKenna and Padraig Regan on Friday 14 July at 7.00pm. For more information, contact

Also coming up on Thursday 27 July in the Great Hall, for one night only, is Dying On Stage: a lecture-performance by Christodoulos Panayiotou. The event will feature a wide range of readings, video clips and archival material, and includes an interlude by dancer Jean Capeille addressing the concept of "tragic irony". The event is FREE but please RSVP to Please see the event page for more information.

The McClay library from the front in summer time


Bitesize Open Access Training

Open Access is now a requirement for REF eligibility.

To ensure compliance with the policy, staff are encouraged to attend the next course. There will be a time for questions following the course. Details below.

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  • Tuesday 25 July: How to Comply with HEFCE's Open Access Policy for the REF, 2.00pm – 2.30pm, The McClay Library, Gillespie Room.

To register, login to Queen's Online and click 'Training Courses' from the 'Other' section. Alternatively email Open Access, who can book the course(s) on behalf of staff.

The full training schedule is available on the Open Access LibGuide.

Computer image


Continuing Professional Development

A number of courses run by the Centre for Educational Development for the 2017-18 academic year have been listed on iTrent self-service and are now open for booking. Courses are added daily.

For up-to-date information please follow us on Twitter.

Line of PCs


IT Training Courses

Training has ended for this academic year, except for one course:

  • Tuesday 25 July: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm

Courses for next academic year will be made available for booking in late August/early September.

ECDL: The next test date is Wednesday 19 July, 10.00am – 11.30am. To register your interest in taking ECDL or ECDL Advanced, email

Click here for more information on ECDL.

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Tip of the Day: Reuse animations in PowerPoint by selecting the animated object, select the Animations tab, click Animation Painter. Click the object you want to apply the animation to.

Lanyon building on Autumn evening


Round Up – Summer Editions

Please note that the Staff Round Up will now run fortnightly during the summer months, beginning with the next issue, which will be published on Monday 17 July.




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