Staff Gateway


31 July 2017

path leading to McClay Lbrary from Lanyon

Financial Year End

University Financial Year End

It is important that the University's accounts record all of the financial activity incurred during the period ended on 31 July 2017.

To ensure that expenditure is recorded correctly, all transactions relating to July 2017 and earlier periods, should be delivered to the Payments Office for input by the cut off dates listed below:

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•    Request for Payments – 10 August
•    Staff Expenses – 10 August        
•    Journals – 17 August
•    P2P Invoices – It is important that all Goods and Services received prior to 31 July 2017, relating to P2P orders beginning '58', be GRN'd immediately on receipt in order that the related July dated invoices, delivered directly by Suppliers to the Payments Office, can be matched and processed for payment.

Further clarification of these arrangements, if required, may be obtained by contacting the Payments Office, 028 9097 3029.

Queen's welcome centre via the quad, between cloisters

Financial Year End

Sales Invoicing Arrangements

To facilitate the year-end process, please note that sales invoices and invoice requisitions relating to 2016-17 year (ie period up to 31 July 2017), should be clearly marked as relating to 2016-17.

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Sales invoices should be received by Friday 11 August 2017 to ensure inclusion in the 2016-17 annual accounts (send to Accounting Services section of Finance). These invoices will be processed in August 2017 and, where material, manual adjustments made by Accounting Services to the 2016-17 Accounts.

If you have any queries please contact Accounting Services on 028 9097 1467 or 3033.

Lanyon building and front lawns at night time


Internal Vacancy

  • Administrative Officer (Job Share) (Maternity Cover)
    School of Medicine, Dentistry and Biomedical Sciences
    Ref: 17/105722

    Closing date: Monday 14 August 2017
    This post is available until 22 October 2018

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Apply for the above internal vacancy via

Please also note other vacancies which are advertised externally and are on Queen's Jobs page – for example, this week there is a Clerical Officer vacancy, Grade 5, in the Registrar's Office.



Clearing Campaign

Strategic Marketing and Communications and Domestic Recruitment and Events have launched an all-new digital Clearing campaign to showcase the student experience with features such as a virtual reality giveaway, student-led vlogs and quick links through to course vacancies, all in a user-friendly and visually attractive format. See the campaign web pages here.



Women's Rugby World Cup

The 8th Women's Rugby World Cup will take place in Ireland this year and Queen's Sport are delighted to be hosting matches in the event. The pool stages take place in Dublin from 9-17 August with the finals and play-off matches being played from 22-26 August in Belfast (Queen's Sport at Upper Malone and the Kingspan Stadium, Ravenhill). Follow this link for fixture information and detail on how to get tickets.



International Brexit Conference

  • Saturday 23 September: "BREXIT" 15 Months on – Socio-legal Perspectives for the EU & Europe, 9.00am – 5.15pm, Moot Court Room, School of Law

Details for this conference are available here and interested staff can register here.



Student employability rate

The number of Queen's students in employment or further study six months after graduation has risen to 94.4%. The latest employment indicator released by the Higher Education Statistics Agency (HESA) shows an increase from last year's figure of 93.5% for full-time, first degree, UK-domiciled leavers at Queen's. See the news page for more information.



Postgraduate Master Plan Campaign

Strategic Marketing and Communications and Domestic Recruitment and Events are continuing to promote Postgraduate study for 2017 entry with their latest summer campaign. Highlights include promotion of Postgraduate Information Sessions, one of which took place on 20 July in The Graduate School, with a further event planned for 10 August. The campaign includes UK and ROI-wide brand-awareness activity across outdoor and digital media. Visit the Master Plan web pages here.

Student wellbeing Lanyon

Student Wellbeing

Student Wellbeing Strategy

In May 2017 the University's Education Committee approved a new Student Wellbeing Strategy (2017–2021). The Strategy sets out how the University will work in partnership with students to provide developmental and support opportunities that focus on managing and improving wellbeing.

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This strategy is a progression from the Student Mental Health Strategy 2009–2011 and has been developed through extensive internal and external consultation. The change in name from 'mental health' to 'wellbeing' reflects:

(i) an explicit focus on proactively enabling students to independently manage their wellbeing, rather than simply responding to situations of mental ill health;

(ii) the holistic approach required to address emotional, physical, intellectual and spiritual wellbeing.

Student mother maternity baby midwifery

Student Wellbeing

Student Maternity and Adoption Policy

In May 2017, the Research and Postgraduate Committee, and the Education Committee approved a new Student Maternity, Maternity Support and Adoption Policy. The Policy provides advice and guidance on issues related to study, health and safety, and finance.

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Advice and guidance is provided to:

(i) Students who become pregnant during their studies; prospective students who are already pregnant when they commence study; students who have given birth within the previous 26 weeks (or are continuing to breastfeed); their partners and those who have recently become parents (eg through adoption).

(ii) University staff who may have a role in advising students coming to them with these issues.



Employers for Childcare Seminar

  • Tuesday 1 August: Employers for Childcare Information Session – 'Big Changes, Big Choices', 1.00pm – 2.00pm, Room 0G/024, Peter Froggatt Centre

This lunchtime session is for both staff currently using Childcare Vouchers and staff not currently availing of the scheme but who may wish to in the future. Further information and booking available at this link.

PFC_Peter Froggatt Centre_Administration Building_quadrangle

Events – Postgraduates

Postdoctoral Showcase – Final Call

All postgraduate students still interested in entering the competitions at this event on 12 September need to do so asap. Please see below for deadlines and further details. Attendance is free. Find out more and register at this link.

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The programme for the day will include competitions for postdocs to showcase their research through three-minute and 10-minute talks, and a poster competition.

  • Late entries for the poster competition (deadline Friday 28 July) are still being accepted; email a short abstract as soon as possible to All printing costs will be covered. The best poster for each Faculty will receive a prize of £250 to support their research, which will be transferred to a School account.
  • To enter either the Showcase (10-minute) or Lightning (three-minute) Talks competitions, submit a three-minute video of you providing a short summary of your intended presentation via the University's Dropbox facility by 4 August 2017. A prize of £1,500 will be awarded to the winner of the Showcase Competition and £750 to the winner of the Lightning Talks in order to support their research. This will be transferred to School funds.

Postgraduate Study

Bryden Centre Studentships

The Bryden Centre, to be launched with EU funding of over €9.3 million received by Queen's, will support cross-border research into bio-energy and marine-based renewable energies. The project will recruit 34 PhD students and six post-doctoral research associates to produce industry-relevant research with strong commercial potential. See here for further information. Academics, students and industry professionals can find out more at a Sand Pit event on 14-15 August. See here for information and to register


Arts and Entertainment

Belfast Self-Portrait Exhibition

The Belfast Self-Portrait Exhibition has launched at the Ulster Museum.

Led by Dr Kieran Connell (pictured, centre) from the School of History, Anthropology, Philosophy and Politics, the exhibition offers an alternative perspective of a city that continues to be seen through the prism of division and conflict.

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The exhibition is a community photography project offering a unique visual snapshot of the changing demographics of Belfast and will provide a positive image of the city's growing diversity. In autumn 2016, two photography studios were set up in Castle Court Shopping Centre and the Ulster Museum. Over 200 members of the public participated, taking more than 1,000 self-portraits in total. 97 images and 25 framed images are now on display at the exhibition. 

The exhibition will run until Sunday 3 September 2017 in the Belfast Room at the Ulster Museum. Admission is free and suitable for all ages. More information available here.



Staff Wellbeing Choir – Call for New Members

Due to the success of the initiative, Queen's Staff Choir is being relaunched in September 2017. The Choir is open to all staff who have not already participated in the initiative (this is a request for new members only). No prior experience of singing or reading music is necessary as all songs will be taught by ear.

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The Choir rehearses one lunchtime per week and has the option of performing at internal events and in front of colleagues, family and friends.

Singing in a choir has physical, emotional and psychological benefits and these are particularly enhanced when singing as a group; you can read more about the benefits here. Choir leader, Una McCann, will lead members through songs from genres including blues, pop, Americana, gospel and world music.

Register your interest, using your Queen's email address via Eventbrite. Please note this process is only to register your interest. Depending on numbers, organisers will decide if there will be a need for two separate choirs.

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Up-to-date contributions on topics including moving on from Northern Ireland's political past and Brexit. To submit, email Kevin at

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HEA Recognition for Queen's Academics

The following academic staff have recently been recognised by the Higher Education Academy: Professor Ruth Leitch; Dr Joan Rahilly; Dr Joe Allen; Dr Kurt Taroff; Dr Jason Greenwood; Dr Lezley-Anne Hanna; Dr Philip Hanna; Dr Sharon Haughey; Dr Niall Majury; Mr Iain McGowan; and Dr Aisling O’Boyle. Congratulations to all our colleagues.

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  • Professor Ruth Leitch and Dr Joan Rahilly have become Principal Fellow of the Higher Education Academy. The Principal Fellowship is awarded to those with an established academic career in higher education who demonstrate leadership and substantial strategic responsibilities in learning and teaching.
  • Queen's Senior Fellows Dr Joe Allen, Dr Kurt Taroff, Dr Jason Greenwood, Dr Lezley-Anne Hanna, Dr Philip Hanna, Dr Sharon Haughey, Dr Niall Majury, Mr Iain McGowan and Dr Aisling O’Boyle have all achieved Fellowship within the past academic year. The application process required the applicants to reflect on their practice and demonstrate a thorough understanding of effective approaches to teaching and learning support as a key contribution to high-quality student learning.
Lanyon building from right hand side with blue sky

Events – Research Networking

Global Challenge Networking Programme

The first event in the 2017-18 Global Challenge Networking Programme (GCNP) will take place on 5 September 2017. The theme will be 'Artificial Intelligence and Society'. Please register here.

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The GCNP is an opportunity for researchers at Queen's to develop interdisciplinary networks and collaborations while addressing some of society's major problems. The programme for 2017-18 will include two further themes: 'Global Uncertainties' and 'Sufficiency'. Each theme will include a kick-off event which will involve an opportunity for attendees to network with colleagues in different disciplines, consider the main issues connected to the theme through open plenary discussions, and explore new collaborations in detail through focussed sub-groups.

Registration for all 2017-18 events is now open. Staff can find out more about each GCNP event, and register for attendance, at this link.



Horizon 2020 Newcomers event

An All Ireland Horizon 2020 Newcomers event has been scheduled for 12 September 2017, 10.00am – 4.00pm, Dublin city-centre (location tbc). This introductory day will target researchers who are new to Horizon 2020. More details to follow. Please contact if you would like to be updated on this event.


Research Support

Fredrik and Catherine Eaton Fellowships

Applications are now open for the Fredrik and Catherine Eaton Fellowship Awards scheme, which supports travel, accommodation and research expenses for staff and postgraduate students during the academic year 2017/18 (including summer 2018).

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The scheme supports scholarship and mobility in the context of exchanges between Queen's University Belfast and the University of New Brunswick, Canada. Funding of up to CA$ 10,000 is available for exchanges between four weeks and six months. Further details can be found here.



School of Psychology study

Researchers in the School of Psychology are running a study which examines how children and teenagers think about time and are seeking volunteers. Interested staff are encouraged to bring their child along to Psychology to take part in the study.

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Children aged 6-7 and 9-10, and teenagers aged 14-15 are sought. The session takes around 90 minutes, with breaks and refreshments, and tasks are designed to be enjoyable to children. A fixed fee of £7.50 will be provided to cover travel expenses. To find out more, email or call 077 6808 5892.



Selective Travel Management

Selective Travel Management will be hosting two additional Information Sessions on Wednesday 2 August 2017 in Room 02/011, Peter Froggatt Centre.

Each session will last approximately one hour with time allocated for a Q&A session. Please click here to reserve your space.

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This will be an opportunity for those who missed the previous sessions to find out more about Selective Travel Management, what's new in the contract and plan for engagement with Faculties and Professional Services. The sessions will cover:

  • Duty of Care
  • Travel Technology
  • Value for Money
  • Team Structure
  • Staff Holiday Club
  • Onsite Presence


Centre for Experimental Medicine

The July 2017 edition of the Centre for Experimental Medicine Newsletter is now available online, covering topics including the recent success of the centre's outreach programme, particularly via the NI Science Festival, and research into antibiotic resistance. The PDF is available to view here.


Arts and entertainment

Queen's Film Theatre listings

Special Announcement: On Friday 25 August, QFT will be holding an Open Day for Queen's staff, 12.00pm – 2.00pm. Includes a free screening and refreshments. Staff can vote here to choose the film. Voting closes Wednesday 16 August.

Screenings over the next two weeks: Dunkirk; Howards End; Maudie; Williams; Land of Mine; England is Mine. 

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Screening from 31 July – 3 August:

  • Dunkirk (screening until 17 August): Christopher Nolan's (Interstellar, Inception, The Dark Knight Trilogy) epic retelling of a pivotal moment in World War Two is dividing the critics.
  • Howards End: Arguably the finest film of Ismail Merchant and James Ivory's acclaimed partnership, Howards End celebrates its 25th anniversary, newly restored as a 4K digital print.
  • The Big Sick: Based on the true story of the film's writers Emily V Gordon and Kumail Nanjiani, The Big Sick is a sensitive, funny and truthful take on modern romance.

Screening from 4 – 10 August:

  • Maudie: Tells the story of folk artist Maud Lewis (Sally Hawkins) and the unlikely romance between her and hardened reclusive bachelor Everett Lewis (Ethan Hawke).
  • Williams: The story of Formula 1 legend Frank Williams' rise to fame and how his family battled to keep him alive and the team afloat after the crash that left him wheelchair-bound for the rest of his life.
  • Land of Mine: This 2017 Academy Award nominee for Best Foreign Language Film exposes the previously hidden story of Denmark's darkest hour in the immediate aftermath of World War II.
  • England is Mine: Feature-length film based on the early life of the outspoken popstar Morrissey.

Staff ticket price £5 (standard ticket price £6.70). More information and booking on the QFT website.


Arts and Entertainment

Naughton Gallery News

  • Thurday 10 August (Opening Night): There's this thing, this feeling... Adham Faramawy, 6.00pm – 8.00pm (staff and student preview from 5.30pm)

This exhibition runs until 1 October.

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Adham Faramawy (b1981, Dubai) is a London-based artist of Egyptian descent. Throughout his practice, he explores changes in perception brought about by the digital age. Across a landscape of high definition flatscreens and sculptural wall- and floor-based works, Faramawy shoots staged live performers, often using his smartphone. Faramawy is shortlisted for the Jarman Award 2017.

Holly Pepper Picks necklaces

Welcome Centre

Welcome Centre – New Items in Stock

The Welcome Centre is now stocking Holly Pepper Picks handmade necklaces, which will brighten up any outfit.

Staff are reminded of their 10% discount



Dyslexia Awareness Training

  • Tuesday 15 August 2017: Dyslexia Awareness, 12.45pm – 1.45pm, Room 9, Main Site Tower (Ground Floor) – preceded by a light lunch at 12.30pm

Employers for Disability NI are providing training on-site to raise awareness of dyslexia amongst staff and students. Please register here by 4.00pm on Wednesday 9 August, advising of any dietary or accessibility requirements.

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The event will cover practical methods of supporting someone who is impacted by the condition, and the Directorate of Academic and Student Affairs will provide insight into the equipment and facilities that the University offers. To find out more about the event, please contact the Equality and Diversity Unit,, or phone 028 9097 1046.

Line of PCs


IT Training Courses

Training has ended for this academic year. Courses for next academic year will be made available for booking in late August/early September.

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ECDL: The next test date is Tuesday 29 August, 10.00am – 11.30am. To register your interest in taking ECDL or ECDL Advanced, email

Click here for more information on ECDL.

Tip of the Day: Create forms using Office 365. Email a link to users and when they complete the form, the results appear in your Office 365. For more information, visit and sign with your normal University username and password.

IT training



The following courses are now available for booking via iTrent: Small Group Teaching; Introduction to Lecturing; and Using TurnitinUK Originality Checking Software. Please see below for details. For up-to-date information please follow CED on Twitter or visit the CED website.

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  • Wednesday 6 September: Small Group Teaching, 2.00pm – 4.30pm
  • Tuesday 19 September: Professional Development Series: Introduction to Lecturing, 1.00pm – 2.00pm
  • Wednesday 27 September: Using TurnitinUK Originality Checking Software, 2.00pm – 4.30pm

Please note that there are limited places available on each course/event.

Lanyon building on Autumn evening


Round Up – Summer Editions

Please note that the Staff Round Up is now running fortnightly during the summer months. The next issue will be published on Monday 14 August. Please submit items by 1.00pm on Thursday 10 August.




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