Staff Gateway


26 June 2017



Summer Graduation begins this week

Summer Graduation will take place from Thursday 29 June - Wednesday 5 July. Full details, including information about our Honorary Graduates, are available on the Graduation website.

If you are tweeting about Graduation, please use the hashtag #LoveQUBGrad



New Travel Contract in place from 1 July

Following a series of consultation sessions with bookers and travellers from across the University, a competitive tender process was undertaken to appoint a travel management company.  

The consultation identified a number of priorities for our new travel provider, including:
•         A service which supports the University’s duty of care to travellers
•         Introduction of new travel technologies
•         Value for money travel

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Selective Travel Management has been appointed after a rigorous evaluation process, undertaken by a panel of University bookers and travellers, representing both Faculty and Professional Services.

Selective will be hosting a number of one hour information sessions on 4 and 5 July, across the University, to communicate the new aspects of the contract and the plan for engagement with Faculties and Professional Services. Bookers should register, and travellers are welcome to attend. Please click here to register.

Queen's welcome centre via the quad, between cloisters

Financial Year End

Sales Invoicing Arrangements

To facilitate the year end process, please note the following arrangements for raising sales invoices to customers for activities carried out prior to 31 July 2017.

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•    Up to 24 July 2017
As far as possible all sales invoices and invoice requisitions relating to activities completed, or due to be completed, prior to 31 July 2017 should be forwarded to the OSR section of Finance on or before 24 July 2017 to ensure inclusion in the 2016-17 annual accounts.

•    After 24 July 2017
Sales invoices and invoice requisitions relating to the 2016-17 year (i.e. period up to 31 July 2017), should be clearly marked as relating to 2016-17. These invoices will be processed in August 2017 and, where material, manual adjustments made by the OSR section of Finance to the 2016-17 accounts.  All invoices relating to the 2016-17 year must be received by Friday 11 August 2017 to ensure inclusion in the 2016-17 annual accounts.

If you have any queries please contact the OSR section of Finance on 028 9097 1467 or 3033.



July 2017 Payments Office arrangements

Staff should note the following Payments Office arrangements over the July holiday period for paying correctly authorised Supplier Invoices, Request for Payment Forms and Staff Expenses Claims.

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1. Invoices received on or before Wednesday 21 June 2017 and Requests for Payment and Staff Expenses Claims received on or before Thursday 22 June 2017 will be paid week-ending 30 June 2017.

2. Invoices, Requests for Payment and Staff Expenses Claims received on or before Monday 3 July 2017 will be paid on Tuesday 11 July 2017.

3. Invoices, Request for Payments and Staff Expenses Claims received on or before noon on Monday 10 July 2017 will be paid week-ending 21 July 2017.

4. Normal payment arrangements will apply for all payment requests received week-commencing 17 July 2017.

Computer image


Introduction of Electronic payslips

The Salaries team are currently implementing a project to replace paper payslips with electronic versions.  The last hard copy payslip will be distributed with the June 2017 salary. From July 2017 onwards, you will be able to access, view and download payslips on a secure, self-service basis on Queen’s Online (QOL), using your network username and password.

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To access your online payslip, log in to QOL and go to Services > Administration> Employment details >Click on 'Open iTrent Self Service'.

The Salaries Office also has a short video, if you need further guidance.

If you have any questions or would like some assistance in accessing your electronic payslip, please email

Lanyon building and front lawns at night time


Internal Vacancies

There are two internal vacancies this week.

  • Clerical officer (Temporary), School of Nursing and Midwifery
    Ref: 17/105647
    Available until 15 February 2018
    Closing date: Monday 10 July 2017

  • Research Development Officer (MHLS), Research and Enterprise (Research Development)
    Ref: 17/105636
    Closing Date: Friday 7 July 2017



Summer 2017 Walking Tours

Staff Wellbeing has organised walking tours of Botanic Gardens and Friar's Bush Graveyard over the Summer months. Delivered by Belfast City Council, the tours are now available for booking.

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Tours of Botanic Gardens, Tuesday 4 July and Friday 18 August, 1.00pm – 2.00pm

Queen’s is very lucky to have Botanic Gardens, which boasts a wide variety of biodiversity as well as being home to the Palm House and the Tropical Ravine, on its doorstep. Established in 1828, the gardens have been enjoyed as a public park by the people of Belfast since 1895.

Register to attend here: July 2017 Botanic Tour or August 2017 Botanic Tour.

Tours of Friar’s Bush Graveyard, Monday 24 July and Wednesday 23 August, 1.00pm – 2.00pm

Friar’s Bush Graveyard (Stranmillis Road) is thought to be Belfast’s oldest Christian burial ground, possibly dating back to pre-Christian times. It also contains the mass grave of hundreds of victims of Belfast’s cholera epidemics. Although burials no longer take place in the cemetery, it is a recognised historical site.

Register to attend here: July 2017 Friar's Bush Tour or August 2017 Friar's Bush Tour.

The Conversation icon

The Conversation

Staff making UK headlines

See below for the latest Queen's articles published in The Conversation:

If you are interested in contributing to the Anthill Podcast, the theme for July is 'Unexplored place'. Contact to find out more.

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Up-to-date contributions on topics including food fraud and an Irish-language Act. To submit, email Kevin at

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The exterior of the Physical Education Centre (PEC), located beside the Botanic gardens


Summer Physical Activity Programme

The 2017 Summer Activity programme begins on Monday 24 July. Classes including yoga, pilates and dance, will run to w/c 28 August.

Organised by Staff Wellbeing and Queen's Sport, the classes are suitable for everyone.

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Introduction to Dance

Monday 24 July

1.10pm – 1.50pm

On Campus


Tuesday 25 July

1.10pm – 1.50pm

On Campus


Wednesday 26 July

1.10pm – 1.50pm

On Campus

Tone and Trim

Thursday 27 July

1.10pm – 1.50pm

On Campus

Blast Tabata

Friday 28 July

1.15pm – 1.45pm

Queen's Sport, PEC

Find out more: contact Registration and payment: PEC reception; each six-week course costs £13.

Alzheimer's Society Cupcake Day


Cupcake Coffee Morning

Estates would like to thank everyone who joined the Cupcake Coffee Morning on Friday 16 June. The event raised a total of £1028.69 for Alzheimer's research.

The Directorate would like to thank all their staff and Wellbeing team who helped organise the Coffee Morning and a special thank you to Keith Fowler, Brian Horgan, Martin Mooney and his portering staff, Deborah Morgan, Gary Daly, Se Gorman, all the staff in Junction Café and the student pianist, James Cunningham.



Reflections Newsletter

The latest edition of Reflections is available on the CED website.

This edition focuses on innovations in teaching across the Faculty of Engineering and Physical Sciences.



MRC Confidence in Concept grants

Do you have the next big idea for novel therapies, diagnostics or medical devices? Up to £80k is available through the MRC Confidence in Concept programme which can accelerate the transition from discovery research to translational development.

This year's CiC programme offers the opportunity for faculty researchers to participate in a pilot of Crowdicity, an online innovation management platform.

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The aim is to provide an online community to help Queen's researchers engage with external entrepreneurs and investors and help accelerate the commercialisation and translation of their research. To help colleagues develop strong full proposals, a challenge is now open for researchers to submit their CiC project abstracts on the QUB Ideas Hub by Friday 7 July 2017. Further details on CiC available on the Commercial Development funding programme are available here.



Narratives of Conflict Conference

Guest speaker Professor Emeritus Danny Bar-Tal, from School of Education, Tel Aviv University.

  • Tuesday 27 June: Narratives Supporting Conflicts: Development, Institutionalization and the Struggle to Maintain Them, 4.00pm – 5.30pm, Great Hall. Register here.

Lanyon building from right hand side with blue sky

Research Networking

Global Challenge Networking Programme

GCNP 2017-18 has been launched. This is an opportunity for researchers to develop interdisciplinary networks.

The programme will comprise three themes: 'Artificial Intelligence and Society'; 'Global Uncertainties'; and 'Sufficiency'. Each theme will include a kick-off event, affording attendees the opportunity to network with colleagues in different disciplines, consider the main issues connected to the theme through open plenary discussions, and explore new collaborations in detail through focused sub-groups.

Click here to find out more, and to register.



Horizon 2020: Proposal writing

  • Wednesday 28 June: How to Write a Competitive Collaborative Proposal

This training is intended for senior academics and is aimed at staff planning to apply to the Horizon 2020 'Industrial Leadership' and 'Societal Challenges' programmes. These applications, called 'collaborative projects' under FP7, imply the involvement of at least three organisations from three different Member States. The workshop, from 9.30am – 12.00pm on Wednesday 28 June, will address each section of the application through informative material. Strategic guidance will also be provided. 

Please register here.



Horizon 2020

  • Wednesday 6 September: ERC information session for the Faculty of AHSS

AHSS academics are invited to this short explainer of the ERC programme. Professor Marie Therese Flanagan will share her experience as a Panel Member for the panel SH6 – Study of the Human Past – and Dr Ian Campbell will talk about his experience as a successful applicant. The session will take place from 11.00am – 12.00pm. Please register here.

Irish Lanaguage Circle


Irish-Language Speakers’ Circle

Michael Pierse, Lecturer in AEL, has been running an Irish language speakers’ circle for the past couple of months at Queen’s, and would now like to extend an invitation to staff beyond the AHSS faculty to join with them each month, for an hour of conversation in Gaeilge.

Ciorcal comhrá na míosa in Ollscoil na Banríona. Caint, caifé agus craic: bígí linn! Caifé Junction 30ú Meitheamh 2017 12-1 i.n. Beidh fáilte roimh chainteoirí agus fhoghlaimeoirí na teanga de gach leibhéal! Teagmháil: Michael Pierse –


Arts and entertainment

Queen's Film Theatre listings

Screening this week:

The Big Lebowski; Carboard Gangsters; Dougal and the Blue Cat; Hampstead; Churchill; and Whitney 'Can I Be Me'.

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  • Churchill: Brian Cox stars as Winston Churchill at a crucial stage of World War II
  • Whitney 'Can I Be Me': Made with largely never-seen before footage and exclusive live recordings, the film tells Whitney Houston's poignant life story with insights from those closest to her
  • Hampstead: Diane Keaton plays an American widow who stumbles across Brendan Gleeson's recluse in this life-affirming rom-com
  • The Big Lebowski (pictured): QFT Late continues with the Coen Brothers' achingly funny quasi-detective story, last seen on screen in the QFT in 2009
  • Cardboard Gangsters: Love/Hate star John Connors plays Jay Connolly, a part-time DJ and low-level drug dealer who tries to move up into the big time
  • Dougal and the Blue Cat: Magical, musical and frequently surreal feature film from 1970 about one of the all-time favourite children’s TV shows, The Magic Roundabout.

Staff ticket price £5 (standard ticket price £6.70). More information and booking on the QFT website.

Naughton Gallery_Dying on Stage_performance photo

Arts and Entertainment

Naughton Gallery News

The Naughton Gallery, in collaboration with The Lifeboat, will host a Poetry Night with Oisin McKenna and Padraig Regan on Friday 14 July at 7pm. For more information, contact

Also coming up on Thursday 27 July in the Great Hall is Dying On Stage: a lecture-performance by Christodoulos Panayiotou. The event will feature a wide range of readings, video clips and archival material, and includes an interlude by dancer Jean Capeille addressing the concept of “tragic irony”. The event is FREE but please RSVP to



Northern Ireland Cancer Registry

The Northern Ireland Cancer Registry at Queen's has recently been accredited ISO27001 standard in Information Security Management.

This is a globally recognised award that indicates a high standard of security of sensitive information.

Line of PCs


IT Training Courses

Training has ended for this academic year, except for one course:

  • Tuesday 25 July: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm

Courses for next academic year will be made available for booking in late August/early September.

ECDL: The next test date is Wednesday 19 July, 10.00am – 11.30am. To register your interest in taking ECDL or ECDL Advanced, email

Click here for more information on ECDL.

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Tip of the Day: In Outlook 2013, if you use the words 'Attached' or 'Attachment' in the main body of your email but forget to attach a file, you will get a reminder when you click the send button.


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