27 November 2017

Finance

Payroll Cut-off dates in December

Please note, pay day in December will be Wednesday 20 December 2017.

To facilitate this early pay day, all information to be included in the December pay run must be with the Salaries Office by Friday 1 December at 5.00pm. Relocation expense claims must be with Dympna Stewart in the Finance Office by 1 December for inclusion in December salaries. Any information received after this cut-off date may not be processed until January 2018.

Please contact Michael Stevenson, Payroll Manager, with any questions: 028 9097 3040 / ml.stevenson@qub.ac.uk.

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Finance

CHRISTMAS and NEW YEAR PAYMENT ARRANGEMENTS 2017

Staff should note the following Payments Office arrangements over the Christmas and New Year period for paying correctly authorised and registered Supplier Invoices, Request for Payment Forms and Staff Expenses Claims:

  1. Invoices received by 5.00pm on Wednesday 29 November 2017 and Requests for Payment and Staff Expenses Claims received by 12.00 noon on Thursday 30 November 2017 will be paid by week ending 8 December 2017
  2. Invoices received by 5.00pm on Wednesday 6 December 2017 and Requests for Payment and Staff Expenses Claims received by 12.00 noon on Thursday 7 December 2017 will be paid by Friday 15 December 2017

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  1. Invoices, Requests for Payment and Staff Expenses Claims received by 12.00 noon on Tuesday 12 December 2017 will be paid by Thursday 21 December 2017
  2. Invoices, Requests for Payment and Staff Expenses received by 5.00pm on Tuesday 19 December 2017 will be paid by Tuesday 9 January 2018
  3. Normal payment arrangements will apply for all payment requests received week commencing 3 January 2018

Whilst the Payments Office will make every effort to comply with this timetable, due to the volumes of payment requests received at this time of the year, and to ensure payment before the holiday, staff are requested to process all such transactions well in advance of these deadlines.

Further clarification of these arrangements, if required, may be obtained from the Payments Office: 028 9097 3029.

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Training

Finance Training Launch

The Finance Directorate is pleased to announce the launch of the 2017–18 Finance Training programme. The programme has been further developed and is designed to improve financial knowledge and skills across the University. Courses are available in:

  • a classroom based environment, delivered by the Finance team, and
  • through the medium of e-learning, (self service, on demand)

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The programme focuses on the following competencies: Accounting; VAT and Pensions; Budgeting and Forecasting; Compliance and Governance; Policies and Procedures; Procurement; Research Finance; Systems and General Finance.

For 2017–18 there are a number of new courses including TRAC and TAS; Pensions; Modern Slavery and Finance for non-Finance Managers. In addition, e-learning modules are now available for Purchase Card (PCard) holders (on PCI DSS) and for those staff who are involved in tender evaluation.

Further information, including details on how to register via iTrent, and how to access online learning materials, is provided on the Finance Directorate website. Alternatively, please email financetraining@qub.ac.uk.

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Student Experience

ACCOMMODATION – New City Centre developments

Invitation – Opening of the New Accommodation Show Apartment and Marketing Suite

Queen’s Accommodation are excited to announce the opening of a show apartment marketing suite for the University’s two new city centre student accommodation developments.

The Accommodation team welcome you to view the facilities from Wednesday 29 November – Friday 1 December 2017, in advance of them being opened to the public.

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The developments comprise studios and cluster apartments of three to six bedrooms with communal areas, laundry, reception and coffee bar facilities. Queen’s Sport will be operating a Health, Wellbeing and Fitness Centre on the ground floor of Elms BT1.

A shuttle bus will be available to take you to the marketing suite in McClintock Street, Elms BT2 on Wednesday 29 November, Thursday 30 November and Friday 1 December, leaving from the front of the Lanyon Building each day at 12.00 noon, 12.30pm, 1.00pm and 1.30pm. Spaces are limited to 20 at each time.

RSVP to Natasha Moroney by Tuesday 28 November at 2.00pm: n.moroney@qub.ac.uk / 028 9097 4473.

To find out more about the new accommodation please visit this link.

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The lanyon building with views of Belfast in the background

Core Values

Teaching Awards 2018

Queen's Teaching Awards Scheme for 2018 is now open. Up to 10 Teaching Awards are available and a prize of £1,000 will be awarded to each successful individual or team, paid into a dedicated School account for professional development purposes.

The closing date for receipt of applications is Wednesday 14 March 2018.

Further information, including notes for guidance, application templates and examples of previous applications, are available to download on the CED website. Queries should be directed to Liz McDowell: e.mcdowell@qub.ac.uk / 028 9097 5301.

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Events

HE Lunchtime Forum

  • Thursday 7 December: Supporting Children in Care, 1.00pm – 1.55pm, OG/010 Main Site Tower

Dr Karen Winter – from the School of Social Sciences, Education and Social Work – will discuss her research findings, and colleagues from the Health and Social Care Trust and Education Authority will also contribute to the discussion.

Further details are available on the CED website. Colleagues can register to attend via iTrent Self Service.

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Queen's is committed to increasing the number of care-experienced students. This event will provide staff with the opportunity to find out more about how partnership working can do this, and raise awareness of a group of learners who are the least represented in Higher Education.

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Events

Learning and Teaching Conference 2018 – Call for proposals

This is a call for proposals from staff from all Schools for oral and poster presentations on the theme of 'Creativity and Innovation in Teaching'. All abstracts should be submitted to ced@qub.ac.uk by Monday 5 February 2018 at 12.00noon. Staff will be notified if their proposal has been accepted by 19 February 2018. All submissions should be in PDF or Word format.

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The Annual Learning and Teaching Conference will take place on 28 March 2018.

Those interested in presenting should submit an abstract of no more than 500 words detailing your proposal. It should state clearly how your presentation meets the theme of the conference. It should stand alone and not contain references or notes. Abstracts will be published on the website prior to the conference. A maximum of five keywords should be supplied.

Oral presentations will last either 20 or 10 minutes. Students and staff are encouraged to produce joint posters on the above theme as it relates to their discipline.

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Workshop

Horizon 2020 Writing workshop for RIA

  • Wednesday 29 November: Writing Workshop for Research and Innovation Actions (RIA), 9.30am – 12.00noon

This training is intended for Queen's senior academics planning to apply to the Horizon 2020 'Industrial Leadership' and 'Societal Challenges' programmes. These applications, called 'collaborative projects' under FP7, imply the involvement of at least three organisations from three different Member States. The workshop will address each section of the application through informative material. Strategic guidance will also be provided.

Please register here.

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Retail

Welcome Centre

The Welcome Centre is now open on Saturdays from 11.00am – 4.00pm, and will be open until 8.00pm on the following dates: 30 November, 5 and 7 December.

With family friendly gift ideas and festive stocking fillers, Christmas shopping is that little bit easier.

10% staff discount.

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Events

Imagine! Festival of Ideas and Politics – Call for events

Imagine! Belfast is a unique festival designed to excite people’s minds and passions in an inspiring annual programme of performance, discussion and debate. During 12 – 18 March 2018 the festival will provide a high quality showcase for new ideas on politics, culture and activism in Northern Ireland.

If you have an idea for an event that you would like to see included in the festival programme, visit this link for further information and to download the event submission form. The deadline for submissions is 5 December 2017. Please note that any costs to your event are your own responsibility. For further information, please email Kevin Fearon at k.fearon@qub.ac.uk.

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Appointments

HSC Research Ethics Committees Appointments

Business Services Organisation (BSO) seek to appoint to full membership lay and expert persons to the Health and Social Care Research Ethics Committees. These are voluntary roles and training will be given.

If you would like to discuss the role of a research ethics committee member, please contact one of the HSC REC Managers, Jane Keenan, Tamla Meredity or Katrina Greer on 028 9536 1400. Should you wish to apply to be a member of the HSC Research Ethics Committee, please complete the self-nomination form available here and return it by email to OREC.Appointments@hscni.net by 4.00pm on Monday 22 January 2018. Interviews are scheduled for Thursday 6 February 2018.

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EVENTS

MATCH Nanomedicine Workshop

  • Thursday 14 December: MATCH Nanomedicine Workshop, 10.00am – 12.00noon, venue TBD

Professor Helen McCarthy and Dr Wafa Al-Jamal invite staff to a scoping workshop on a new topic for the Materials and Healthcare Technologies (MATCH) PRP. The aim of the workshop is to identify areas of potential cross-disciplinary collaboration and generate project ideas around the topic of Nanomedicine.

The Research Development team will facilitate the workshop, which is open to current members of the MATCH PRP and other interested parties from all three Faculties. Please email Dr Cian McCrudden with inquiries or to express an interest in attending.

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Impact

QPOL POLICY ENGAGEMENT AND RESEARCH BLOG

Up-to-date contributions from QPol. Click on the links to read. To submit, email Kevin at qpol@qub.ac.uk.

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Impact

Staff making UK headlines

See below for the latest Queen's articles published in The Conversation.

Topics include on-screen representation of Irish nationalism vs unionism; and the recent, deadly attack on an Egyptian mosque. Click on the links to read each article.

If you are interested in writing for The Conversation, contact comms.office@qub.ac.uk to find out more.

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Anthill Podcast
If you are interested in contributing to the Anthill Podcast the upcoming themes are:

» December: Growing up
» January: Things we do wrong, common myths

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Events

The Graduate School – Thought Leaders

Thought Leaders Event
Mark Dowds will host November's Thought Leaders session at The Graduate School. Mark is an LP in Bullet Time Ventures, an early seed investor in Uber, Twilio and many more emerging tech start-ups. He currently chairs the board of Generation Innovation, a programme designed to bring entrepreneurial experiences to high school students throughout Northern Ireland. Mark is an electric speaker tackling topics like disruption, relevance and upending the ways we approach problems primarily in the tech, finance and insurance sectors. Come along and be inspired!

Read more about Mark and reserve your ticket for this talk at this link#ThoughtLeaders

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Events

The Graduate School – Master Your Leadership

Master Your Leadership
Master Your Leadership is The Graduate School’s flagship leadership development programme for postgraduate taught (Master's-level) students. Over four sessions, students will undertake a 360-degree analysis of strengths and areas for development, work as teams to develop solutions for a challenge set by an employer/organisation, undertake mock-interviews and develop a personal development plan.

The next cohort will begin in February 2018. Find out more and register at this link.

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Workshops

The Graduate School – The Research Scholar

The Research Scholar
The Research Scholar Workshops offer a chance for Queen's staff and students to engage with the work of major scholars from Queen's and other Universities, to discuss their work and the wider intellectual themes raised by that work. Anyone attending must have read some of the work published by the scholar in question. There is no Lecture or Paper delivered on the day. Rather, we go straight to questions and discussion: about the author's research, about the wider themes that it raises, and about how it relates to the work of those attending. People from any part of the University are welcome to attend all of the Workshops, so there is a genuine inter-disciplinarity about the series.

The next event in the Research Scholar series takes place on 11 December, from 1.00pm – 2.00pm in The Graduate School, when Dr Nuala Johnson (Queen's) will be the featured scholar.

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News

Faculty of AHSS Newsletter

The latest edition of the Faculty of Arts, Humanities and Social Sciences Newsletter is now available to view online.

This issue includes the latest Faculty headlines, details of student successes, news about Faculty staff, and dates for your diary. 

Download the Newsletter at this link.

 

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News

SSESW Winter Newsletter

The Winter 2017/18 newsletter from the School of Social Sciences, Education and Social Work is now available to view at this link.

The newsletter provides updates on some of the School's most recent education and research activities and the ways in which the School is seeking to make a difference to people’s lives locally and globally.

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Events

Work, Ethics, and Democracy Symposium

All staff and students are invited to attend a symposium devoted to exploring some of the most pressing ethical challenges posed by the contemporary workplace and the possibility of democratizing workplace governance.

Attendance at the symposium is free and open to all, but registration is required. To register attendance, please email Keith Breen (k.breen@qub.ac.uk).

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Work, Ethics, and Democracy Symposium
Date: Wednesday 20 December 2017
Venue: Old Staff Common Room (Lanyon Building, Main Campus)

Programme

10.00am – 10.20am Tea and Coffee
10.20am – 10.30am Welcome
10.30am – 11.30am John Barry (Queen's University Belfast)
Democratizing employment and valuing work in green political economy
11.30am–12.30pm Sean Sayers (University of Kent)
Work and human nature in Hegel and Marx
12.30pm – 1.30pm Lunch
13.30pm – 2.30pm Timo Jütten (University of Essex)
Competition and vulnerability at work
2.30pm – 3.30pm Meghan Van Portfliet (Queen's University Belfast)
Is there any recognition in blowing the whistle?
3.30pm – 4.00pm Tea and Coffee
4.00pm – 5.00pm Onni Hirvonen (University of Jyväskylä) and
Keith Breen (Queen's University Belfast)

Recognitive arguments for workplace democratization

The symposium is jointly sponsored by the School of History, Anthropology, Philosophy, and Politics, and the Centre for the Study for Risk and Inequality.

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Arts and entertainment

Queen's Film Theatre listings

Please see below for this week's screenings. Staff ticket price £5 (standard ticket price £6.70). More information and booking on the QFT website.

Now screening at QFT

Battle of the Sexes: Recounting the legendary 1973 tennis match between Billie Jean King and Bobby Riggs.

Rocky Ros Muc: From the quiet Gaeltacht village of Ros Muc, Galway, to the criminal underworld of James 'Whitey' Bulger and the mean streets of Boston.

Good Time: Hypnotic crime thriller starring Robert Pattinson.

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QFT50 Conversation (28 November)
Help us start planning for our 50th anniversary! Come along and join in one of our monthly conversation sessions where we will be sharing QFT memories, feedback, ideas and suggestions. Session starts at 5.30pm.

Academic Ideas Exchange at QFT (30 November)
An ideas exchange session to help develop projects that will support academic departments. Light lunch refreshments from 12.30pm – 1.00pm in the QFT Foyer (20 University Square) followed by the discussion at 1.00pm.

Exhibition on Screen
David Hockney at the Royal Academy of Arts (29 November).

French Film Festival

Félicité (30 November): A single mother makes a living as a nightclub singer in the capital of the Democratic Republic of the Congo.

A Woman's Life (2 December): A moving, beautifully modulated adaptation of Guy de Maupassant's first novel, in which a young noblewoman copes with the loss of ideals.

This is Our Land (3 December): Timely drama following a young nurse and mother who is recruited by a right-wing politician to be the approachable face of the National Front.

Also at QFT

» The Silence of the Lambs (1 and 2 December)
» Happy End (1 – 7 December)
» A Fantastic Woman (1 December) *Rescheduled Outburst Screening*
» Loving Vincent (2 – 5 December)
» Kenny (3 and 4 December)

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Diversity and Inclusion

Employers for Childcare One-to-One Advice Clinics – Feedback

In May and August of this year, the Diversity and Inclusion Unit (in conjunction with the Salaries office and Employers for Childcare) delivered two briefing sessions entitled "Big Changes, Big Choices" to almost 200 University staff. The presentations focused on the new government scheme, "Tax Free Childcare", and the differences between it and the current Childcare Voucher Scheme, which many staff currently avail of.

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Following these sessions Family Benefits Advisors from local charity Employers for Childcare were invited to Queen's to deliver two full days of One-to-One Advice Clinics for staff. These clinics enabled staff to discuss their personal circumstances and to help them determine which is the best scheme for their family. Feedback from staff, shows that these clinics were a resounding success and beneficial to many staff. For more information and useful downloads and contacts, visit this webpage.

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Retail

Students' Union shop

The Students' Union (SU) Shop has an offer on Green & Black's Organic Classic Collection – 12 miniature bars of chocolate for £5.00.

Fair Trade gift ideas are also available from the SU Shop. Call in anytime during opening hours and shop staff will be happy to help.

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Public Engagement

Food Bank collection – SGC

The Centre for Educational Development (CED) Green Impact Team is organising a collection for South Belfast Food Bank. The suggested items for donation are given below.

The collection will take place from 20 November to 5 December, in the main office on the first floor of the Student Guidance Centre. If you have a strong box in which the food could be stored, please bring it along.

If you are not able to access the staff area in the Student Guidance Centre or would like more information, please email Lina, call 028 9097 1447, or contact the CED on Twitter using #SGCfoodBank2017.

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Suggested Items for Donation

Feminine hygiene products, baby nappies Long life milk Cooking oil
Toiletries (shampoo, soap, razors, shaving cream, etc)  Long life juice Sugar, biscuits
Washing powder, washing up liquid Tinned vegetables, tinned fruit Rice, pasta
Tin openers Tinned meat/fish Pet food
Toilet Rolls Tea, coffee Instant mash/soup
Toothpaste, toothbrushes Jam  All other non-perishables

Thank you for supporting local people in crisis.

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Wellbeing

Cancer Focus Stop Smoking Support

Staff interested in finding out about Cancer Service NI's Stop Smoking service are encouraged to contact Suzie from Cancer Focus: suzymccotter@cancerfocusni.org.

Smoking causes one third of all cancer deaths in Northern Ireland and is our greatest cause of preventable ill health. It not only increases the risk of cancer for the smoker but also for everyone else around them. Cancer Focus NI's award-winning Stop Smoking service is funded by the Public Health Agency and offered in GP practices, health and wellbeing centres, community, workplace and youth settings including schools.

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Wellbeing

Mindfulness in the Workplace

A workplace mindfulness session will take place on Wednesday 6 December 2017, from 1.00pm – 2.00pm.

Staff will be introduced to the idea of mindfulness and to some of the scientific research that supports our knowledge of its effectiveness through experiential exercises, didactic teaching and use of PowerPoint and video. The practical mindfulness exercises give an experiential flavour of the approach and participants will receive a small three-minute meditation that can be used every day as desired.

Please register here to attend, the room will be confirmed at registration. Please note that lunch will not be provided at this session.

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Learning and Development

Learning and Development Programmes

The Learning and Development 2017-18 course programme and Developing For Success workshops are available for booking. To book a place on any of the courses or workshops below, log onto iTrent Self Service.

  • Learning and Development Programme
    View and book upcoming courses here.
  • Developing for Success Workshops (November–December 2017)
    Workshops are available to managers/leaders and professional specialists in both academic (Grade AC2 and above) and professional support staff groups (Academic related grade 7 and above). View and book here.

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IT training

Training

CED

A number of the Centre for Educational Development run courses for the 2017-18 academic year have been listed on iTrent self-service, and are now open for booking. Places are limited.

Further details of courses and events are available on the CED website. Log on to iTrent Self Service to book your place.

For up-to-date information please follow CED on Twitter or check the CED website.

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  • Wednesday 29 November: Writing Good Multiple Choice Questions (Workshop), 2.00pm – 4.00pm
  • Thursday 30 November: Using the Personal Response System in Your Class, 10.00am – 1.00pm
  • Tuesday 5 December: Professional Development Series: Writing Good Exam Questions, 1.00pm – 2.00pm
  • Wednesday 6 December: Digital Literacies Workshop 2: Using Digital Technologies to Enhance Content Delivery, 2.00pm – 3.30pm
  • Thursday 7 December: Lunchtime Forum: Supporting Children in Care, 12.45pm – 2.00pm (see separate Round Up item above)
  • Tuesday 16 January 2018: Small Group Teaching, 2.00pm – 4.30pm
  • Wednesday 17 January 2018: An Introduction to QOL for Learning and Teaching, 10.00am – 1.00pm
  • Tuesday 30 January 2018: Professional Development Series: Assessment for Learning, 1.00pm – 2.00pm
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Training

IT Training Courses

Please see below details of upcoming IT training courses, now available to book on iTrent.

Course dates can be viewed here

Tip of the Day: Need to share files with colleagues? Use Office 365 OneDrive. Sign into your Office 365 account at https://office365.qub.ac.uk.

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  • Wednesday 29 November: Working with SharePoint (for Site Administrators), 10.00am – 12.30pm
  • Thursday 30 November: Webinar Training using Adobe Connect, 2.00pm – 5.00pm
  • Wednesday 13 December: Working with SharePoint (for Site Contributors), 10.00am – 12.30pm
  • Friday 15 December: Excel2: Managing Data, 9.30am – 12.30pm
  • Tuesday 16 January: Web Authoring: Introduction to CMS (Content Management System), 10.00am – 1.00pm

ECDL: To register your interest in taking ECDL or ECDL Advanced, email ecdl@qub.ac.uk
Click here for more information on ECDL.

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