PGR Support Structure: Stage 5 Funding Extensions
Please note that applications for Stage 5 Funding Extensions are now open from 31 January - 28 February 2022
Should I apply?
Criteria to Prioritise and Assess Allocation of Funding
To maximize the number of students able to be supported with a limited resource, it is expected that the majority of students who make a successful case for impact due to Covid-19 will be allocated a maximum of 3 months’ stipend extension, and that stipend extensions beyond 3 months will be in very exceptional cases related to Needs Priority factors (see below). Applicants should be outlining time needed to complete research after putting in place mitigations in their research plan.
Allocation of additional stipend / funding support will be based on:
- the need for an extension has resulted from the Covid-19 disruption, either because the disruption has affected the project directly or the student’s ability to progress the project*
- mitigation is not possible or cannot be sufficient to allow a student to complete their studies to the required standard in the study period due to the disruption.
As the funding available is limited, applications will be assessed in relation to what is essential in order to successfully complete your research prior to going thesis only or submitting your thesis. Please ensure your research plan indicates whether you intend to be in a position to submit your thesis at the end of the requested extended period.
*This reference includes difficulties due to additional factors such as disability, long-term condition, neurodivergence, caring responsibilities.
Needs Priority Consideration
The funding extension due to CV19 is not to cover time lost but rather fund time needed to complete research prior to thesis submission or going Thesis Only. Where possible, the University has prioritised consideration of students facing additional factors which may make adaptation of research more difficult, such as students managing disabilities, long-term illnesses, who are neurodivergent or have caring responsibilities. This may include an exacerbation in their condition due to Covid-19 factors, or an inability to access usual supports or ways to manage their ongoing condition due to Covid-19. To make a successful needs priority case, you must demonstrate additional impact beyond those faced by the majority of students.
Queen's Students with a disability or long term condition are encouraged to register with the University's Disability Service to ensure their individual needs are assessed and relevant support recommendations are put in place for their chosen course of study and wider participation in University life – refer to here.
To be considered on the basis of Needs Priority, you will need to complete the additional application form linked below. This has been kept separate from the general application, to ensure that the personal and sensitive information is only accessible to a restricted group of staff within the Graduate School and Disability Services.
A case for consideration of a funding extension on the basis of Needs Priority must be in addition to completion of an application form for a funding extension. If you completed an application form for a funding extension in a previous stage (i.e. Stage 4), and have not moved to Thesis Only status, the Panel may consider an additional Needs Priority application in Stage 5. The Panel may also consider Needs Priority funding for students who have received a funding extension of 3 months or less from their funding body. This is subject to availability of funding, with the Institutional Panel prioritising an ability to provide support to as many students as possible.
Please note the below sample forms are for your reference only.
Samples of both the Funding Application Form and the Needs Priority Form can be downloaded here:
Below are SAMPLES of both application forms for reference and to help your preparation. Note the online application(s) cannot be edited and then saved for editing at a future date. It is recommended applicants prepare their answers in advance using the sample form(s) before completing the online form(s).
These samples include all possible questions. Please note that the question numbering on the samples may not correspond with the question numbering of the online form due to “branching”, ie. for the online form you will be directed to relevant questions based on answers given.
What you will need to complete your application form
- Ensure that you have discussed your revised research plan, and how you will articulate the impact of Covid-19 on your research project, with your supervisor.
- You will need to know your month and year that you first registered for your research degree programme, the month ando year that your current funding ends / normal period of studies ends, name of your funding body or sponsor, how much funding you receive annually, what your funding covers (e.g. fees, stipend or both).
- If you have had any periods of temporary withdrawal, you will need to give start and end dates (month and year) of these periods.
- You will be asked to answer two questions about impact of Covid-19 on your research and how you are mitigating the impact on your research, within 250 word maximum. It is recommended that you write these in a Word document first, and then copy them into the form. This will also ensure you have a copy of your statements.
- An updated research plan with timelines revised to reflect the amount of time you are requesting. This can be uploaded as a Word, Excel or Pdf document.
- If you are completing the Needs Priority form, you have an option of giving permission for the Panel to access your Student Support Agreement from Disability Services, or to upload any evidence that is concise and easy to understand, that may help the Panel in understanding the impact of your disability or long-term condition. You will also be asked to outline the impact of your situation or circumstances on your ability to adapt your project or put in place mitigations, within 250 word maximum. This will also ensure you have a copy of your statements. If you have indicated that you have impacts due to caring responsibilities, you will be asked to describe your caring responsibilities within 250 word maximum. It is recommended that you write these in a Word document first, and then copy them into the form.
Who will be making decisions?
Stage 5 Funding: Timeline for decision-making
Applicants will be informed about any unanticipated delays to receiving their outcomes of extension requests.
31 January 2022
Dissemination of process, criteria and guidance by the Graduate School, Faculty Deans and School Postgraduate Research Directors.
28 February 2022
Deadline for eligible students to submit Stage 5 PGR Application for Funding Extension due to Covid-19 Impact.
1 March - 16 March 2022
School Postgraduate Research Committee (SPRC) to consider student applications for additional funding, seek further information or clarification as required, and put forward endorsements to the Institutional Panel.
SPRC submit their outcomes to the Institutional Assessment Panel by 16th March 2022.
w/c 28 March 2022
Institutional Assessment Panel to consider all applications, apply additional prioritization criteria and determine source / duration of funding allocated.
By 14 April 2022
Outcomes of the stipend allocation process communicated to applicants by Postgraduate Awards.
By 28 April 2022
Deadline for Appeals or Complaints.
For queries about articulating the impact of Covid-19 on your research, adapting your research or mitigating delays, please ensure you have had a conversation with your Supervisor.
For queries about time extensions to your study period, please contact your School Postgraduate Office.
For questions specific to funding extensions or your funding body’s terms and conditions, please contact the Postgraduate Awards team (email@example.com).
For information / support relating to managing the impact of a disability or long-term medical condition, please contact Disability Services (firstname.lastname@example.org).
Complaints or Appeals
How we will protect your information
Queen’s University holds any personal information which you provide to us in accordance with data protection regulations (GDPR). Your information will only be shared with those who require it in order to make a decision relating to your time or funding extension. If you are funded by a funding body, they may have requirements for the University to share information about students they fund.
Disclosure will only take place with your consent. You have the right to withdraw your consent to disclose information at any time. You can do this by informing us in writing or emailing email@example.com.
If you wish to view more details about how and when we will use your data, please refer to the University’s Student Privacy Notice.