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Welcome to Queen's Student
Immigration Support Service

Immigration Document Check

IMMIGRATION DOCUMENT CHECK
IMMIGRATION DOCUMENT CHECK PROCESS

Once you have been granted your visa and have successfully travelled to the UK to undertake your studies at Queen's University Belfast, you will need to complete an Immigration Document Check as part of the Enrolment and Registration process.

As part of this process you will be prompted to upload pictures of your current immigration documentation. ISS will then check these before permitting you to proceed and complete the remaining steps of Enrolment & Registration with our colleagues in Student Registry Services.

This process is as follows:

1.  You will need to complete the Enrolment & Registration (E&R) portal steps including the uploading of your immigration documents.
2.  The Immigration Support Service (ISS) Compliance Team will contact you if we require any further information prior to undertaking the check.
3.  After the required documentation has been uploaded the ISS Compliance Team will complete your Immigration Document Check (IDC).
4. A confirmation email will be sent to you once this check has been completed. 
5.  
Once you receive this email you will be able to proceed and finish the remaining steps of the Enrolment and Registration process.

Important Information:

1.  You won't be able to complete Enrolment & Registration until you have arrived in the UK and your Immigration Document Check has been completed.
2.  Please allow at least 3 working days for your Immigration Document Check to be completed once you have uploaded ALL of the required documents.
3.  If any of the required documents are missing, the ISS Compliance Team will contact you.
4.  A confirmation email will be sent to you once your Immigration Document Check has been successfully completed. 

Please Note: Once your Immigration Document Check has been completed by a member of the ISS Compliance Team you will receive an automated email to to confirm that you can proceed to the next stage of the Enrolment & Registration process. Automated emails will go out to students at 1.00 pm and 5.00 pm daily.

What Documents do I need to Upload?
  • Student Route Visa – Studying for six months or longer
    • Biometric (photo) page of your passport
    • UKVI Decision Letter - this is the letter you received when your passport was sent back to you from the Visa Application Centre - UKVI Decision Letter Sample
    • Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.

      If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).
    • Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection
    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    EEA Nationals who have used UK Immigration App to apply for visa:
    If you used ID check App you are likely to receive your visa in the form of an online digital status. Therefore, you will be expected to upload the below documents: 

    • Biometric (photo) page of your passport
    • UKVI Decision Confirmation Email - full content of the email needs to be uploaded to Qsis
    • Boarding Pass - please make sure your boarding pass includes your name and your arrival date
    • Share Code - so that we can verify your immigration status with the Home Office
      You can request a Share Code on this website. When obtaining a share code, make sure you select the category 'Something else' so we can verify your Immigration Status for Right to Study check. Please do not select an option for a Right to Work or Rent check. Please take a screen shot or download the pdf version of your Share Code and upload to your Qsis documents. 

    If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

    If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

    *ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

  • Student Route Visa – Studying for less than six months
    • Biometric (photo) page of your passport
    • Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.

      If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).
    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

    If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

    *ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

  • Student Route – Previously studying at another UK Institution
    • Biometric (photo) page of your passport
    • Current Biometric Residence Permit (BRP) Card - upload images of your current BRP Card that allows you to study in the UK (a picture of the front and back page is required)
    • Entry Clearance Vignette - the yellow sticker in your passport which is valid for 90 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your Entry Clearance vignette to Qsis after your arrival in the UK.
    • If you applied for a visa extension from outside the UK, please provide a copy of your Entry Clearance Vignette as outlined above
    • If you applied for a visa extension inside the UK, please provide your Visa Decision Email (full email) confirming that your new visa has been granted and a Share code
    • Evidence of visa application - proof of your submitted application, for example, a copy of your UKVI Document Checklist (pdf) confirming a submitted application and a fee payment receipt to UKVI
    • The Sopra Steria appointment confirmation you received if you booked a biometrics appointment. The confirmation should state the date of appointment
    • New Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection
    • Share code - If you use ID check App, you are likely to receive your visa in the form of an online digital status. In such cases, please provide us with a Share Code so that we can verify your immigration status with the Home Office. You can request a Share Code on this website. When obtaining a share code, make sure you select the category 'Something else' so we can verify your Immigration Status for Right to Study check. Please do not select an option for a Right to Work or Rent check. Please take a screen shot or download the pdf version of your Share Code and upload to your Qsis documents. 
    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

    If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

    *ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

  • Standard Visitor Visa – Visa Nationals - Prior Entry Clearance
    • Biometric (photo) page of your passport
    • Entry Clearance Vignette – Standard Visitor Visa - the yellow sticker in your passport which is likely to be valid for 180 days. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your vignette to Qsis after your arrival in the UK.

      *If you did not receive the dated ink stamp on your vignette when you arrived, for example, because you entered the UK using an eGate, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date).

      Visa Nationals list can be found here - https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-visitor-visa-national-list
    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

    If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

    *ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

  • Standard Visitor Visa - Non-Visa Nationals - studying for less than six months
    • Biometric (photo) page of your passport
    • Proof of UK Entry 

      Individuals who are not on the Home Office visa national list can travel to the UK without obtaining a visitor visa beforehand, if studying for less than 6 months. You may receive an ink stamp in your passport when you arrive in the UK, which will be valid for 180 days / 6 months or you can enter through the e-Gates and not receive a stamp in your passport.

      If you did not receive a stamp, you will need to upload your Boarding pass and/or Flight details as evidence of when you entered the UK. This must clearly state your name and date of arrival in the UK, it should also be in English.

      If you did receive a stamp, you would need to upload a picture of this stamp as evidence when you entered the UK.

    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    Nationals from Australia, Canada, Japan, New Zealand, Singapore, South Korea and the United States of America will be able to use an eGate for fast automated arrival. If you did not receive a stamp, then you will need to save your Boarding Pass or Flight Booking information to upload as evidence of when you entered the UK.

    Students from European Economic Area and Switzerland, who are not eligible for EU Settlement Scheme can also use an eGate entrance as Visitors if their visit is for six months or less.

    The eGates are available at majority of airports and Eurostar terminals across the UK.

  • Asylum / Refugee
    • Biometric (photo) page of your passport - if this is still in your possession or you have a picture of this
    • ARC Card - picture of front and back of card
    • BAIL 201 document - all pages
    • IS 248 document - if you have not been issued with a BAIL 201 document
    • Travel documents (if issued)

    If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Please check your offer letter, it should outline if your course requires an ATAS certificate.

    *ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology, or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

  • Skilled Worker (Tier 2), PBS Dependant, Global Talent, Temporary Worker, Government Authorised Exchange (Tier 5), Entrepreneur visa (Tier 1)
    • Biometric (photo) page of your passport 
    • If your course requires an ATAS (Academic Technology Approval Scheme) Certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not. If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate. 

    If you applied for your visa outside the UK (Leave to Enter)

    • UKVI Decision Letter - this is the letter you received when your passport was sent back to you from the Visa Application Centre - UKVI Decision Letter Sample
    • Entry Clearance Vignette - the yellow sticker in your passport. It should include the dated ink stamp that you received at the Border Control. Please upload a picture of your vignette to Qsis after your arrival in the UK. 

      *If you did not receive an ink date stamp when you arrived, please upload your boarding pass and/or travel ticket (please make sure your boarding pass includes your name and your arrival date). 
    • Biometric Residence Permit (BRP) Card - (picture of front and back of card) - only applicable if Post Office collection 
    • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
      - your train/bus ticket so we can see the date that you entered Northern Ireland
      - a picture of the Green Stamp in your passport that you received upon arrival in the Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
      - please see the 'Flying Directly to Dublin' section below which outlines the additional evidence required if you are flying directly to the Republic of Ireland (Dublin)

    If you applied for your visa inside the UK (Leave to Remain)

    • UKVI Decision Email (full version of the email)
    • Biometric Residence Permit (BRP) Card - front and back page (if applicable)
    • Proof of when you entered the UK before this visa was granted (this could be a picture of your previous visa, or your entry clearance vignette with the dated ink stamp that you received upon arrival in the UK)
    • If you were not issued with a BRP CARD please provide us with a Share code - so that we can verify your immigration status with the Home Office online. You can request a Share Code on this website.

    When obtaining a Share Code, make sure you select a category 'Something else' so we can verify your Immigration Status for Right to Study check. Please do not select an option for a Right to Work or Rent check. Please take a screen shot or download the pdf version of your Share Code and upload to your Qsis documents.

  • Indefinite Leave to Remain
    • Biometric (photo) page of your passport
    • UKVI Decision Letter confirming your status being granted.
    • Biometric Residence Permit (BRP) Card - (picture of front and back of card)
    • If you were not issued with a BRP card, please provide: Share code - so that we can verify your immigration status with the Home Office online. You can request a Share Code on this website.

    When obtaining a Share Code, make sure you select a category 'Something else' so we can verify your Immigration Status for Right to Study check. Please do not select an option for a Right to Work or Rent check. Please take a screen shot or download the pdf version of your Share Code and upload to your Qsis documents.

Important Information - ATAS (Academic Technology Approval Scheme)

If your course requires an ATAS (Academic Technology Approval Scheme) certificate, please upload a copy of it (all pages). Your CAS statement will confirm whether you need an ATAS or not.

If you are not a student visa holder and do not have a CAS, your offer letter should outline if your course requires an ATAS certificate.

*ATAS is a certificate issued by the Foreign and Commonwealth Office (FCO) which gives you security clearance to study certain subject sensitive subject areas in the UK. The subjects are those where students’ knowledge could be used in programmes to develop Advanced Conventional Military Technology, weapons of mass destruction or their means of delivery, for example, certain science subjects such as mathematics, engineering, technology or medicine at a postgraduate level (including most integrated master’s courses such as MEng, MPhys, MSci and PhD). More information regarding ATAS can be found here: https://www.qub.ac.uk/sites/iss/AdditionalSupport/ATAS/

How to Upload these Documents

Whilst completing the online registration process you will be prompted to upload your immigration documentation. Uploading this documentation will allow the ISS Compliance Team to carry out your Immigration Document Check. You will not be able to proceed to the next step of the Enrolment & Registration process until this check has been fully completed.

Simply click the below link to upload your documents:
http://go.qub.ac.uk/document-upload 

If you have any additional documentation that needs to be uploaded at a later stage you can revisit the relevant QSIS page retrospectively. Please select the below link highlighted in yellow to upload the remainder of your documents.

Document Naming Conventions when Uploading
Passport: PPT
Visa Decision Letter (or)
Visa Decision Email

VDL
VDE

Entry Clearance Vignette: ECV
Stamped Entry Clearance Vignette: ECS
Travel Details: TD
Share Code: SC
Biometric Residence Permit (if both sides uploaded together): BRP
Biometric Residence Permit - Front of Card (if uploaded separately): BRP Front
Biometric Residence Permit - Back of Card (if uploaded separately): BRP Back
What Happens Next?

Each time you submit a document, it will be sent through to the Immigration Support Service for verification.

We will check your documents and contact you to either confirm that we have successfully completed your Immigration Document Check or to advise if additional information is required.

Flying Directly to Dublin

Some students may choose to travel to the Republic of Ireland (Dublin). Please note that you will need to ensure that you have valid immigration permission to travel to the Republic of Ireland. You will need to retain evidence of the date you entered Northern Ireland where possible, and we will need to retain a copy of this for our records. You can find further information on immigration permission for the Republic of Ireland on the Irish Immigration Service website

Unfortunately, we are unable to provide advice on applying for visas for the Republic of Ireland. Further information is available on the UKCISA website.

  • If you are flying directly to the Republic of Ireland (Dublin) - please provide:
    - your train/bus ticket so we can see the date that you entered Northern Ireland
    - a picture of the Green Stamp in your passport that you received upon arrival in Republic of Ireland (Dublin) or a picture of your Boarding Pass if a stamp has not been received.
  • Can I fly directly into Dublin and then travel onwards by public transport or by rented car to Belfast?

    If you have applied in your home country for a student visa or visit visa/entry clearance before travelling, you can arrive directly into Dublin.

    Your UK visa / entry clearance will not be date stamped on entry to the UK, but this is fine. You must ensure you enter the UK (Northern Ireland) within the validity of your UK visa Entry Clearance vignette.

    Please retain the following documents as you will need to present them to us when completing your immigration document check and for any BRP distribution:

    • Flight Booking Confirmation
    • Flight Boarding Pass - please make sure your boarding pass includes your name and your arrival date
    • Proof of your journey from ROI to UK (NI), for example:
      - Bus ticket
      - Train ticket
      - Car rental booking confirmation
  • Can I fly directly into Dublin and then travel onwards with a friend/family member in a personal car to Belfast?

    If you have applied in your home country for a student visa or visit visa / entry clearance before travelling, you can arrive directly into Dublin.

    Your UK visa / entry clearance will not be date stamped on entry to the UK, but this is fine. You must ensure you enter the UK (Northern Ireland) within the validity of your UK visa Entry Clearance vignette.

    Please retain the following documents as you will need to present them to us when completing your immigration document check and for any BRP distribution:

    • Flight Booking Confirmation
    • Flight Boarding Pass - please make sure your boarding pass includes your name and your arrival date)
    • Any proof of your journey from Dublin to Belfast - for example a toll receipt showing the date you travelled to Northern Ireland (UK), or a card payment receipt(s) (a purchase made in the ROI and NI - the same date/different timing)
    • If you are residing at Queen’s accommodation, your check-in confirmation

    We are required to verify that you entered the UK (NI) within the validity of your UK visa entry clearance vignette. As you will have travelled by personal car, we understand that you may not have proof of your journey from ROI to NI (UK). Therefore, we need to be able to verify the date you entered NI (UK) by other means.