Procurement
Brexit transition: time is running out, take action now!
If you move goods into, out of, or through Northern Ireland from 1 January 2021 you must now take immediate action.
- It is essential that your business gets an XI Economic Operators Registration and Identification Number (EORI Number) that you will need to move goods from 1 January 2021 as UK Customs Authorities are implementing a different EORI number for NI declarations starting with “XI” rather than GB.
- Many suppliers already have an XI EORI number if you still need to get one please obtain this from the Trader Support Service immediately.
- The Trader Support Service will give you guidance and free training from customs experts.
- Make sure that you list on all Commercial Invoices accurate Commodity Codes for your products. Otherwise, delivery of goods and subsequent payment will be delayed.
Brexit transition: time is running out. There are new rules for businesses and citizens from 1 January 2021 under the Northern Ireland Protocol. Please check now that you are ready so you can continue to supply Queen’s University Belfast.
The University's EORI Numbers are GB254799511000 and XI254799511000. If you are a trader or carrier responsible for Customs declarations through the Trader Support Service for goods moving from GB to NI you should use the XI EORI Number.
Please talk to us if you have concerns by requesting a call back: just email Procurement@qub.ac.uk FAO Marianne Bamber.
Supplier update COVID-19
This is an uncertain time and we acknowledge that COVID-19 is impacting suppliers and their supply chain.
We recommend that UK businesses seek immediate guidance on how to access support from the UK Government and utilise the advice provided by NI Business Info.
If you have outstanding orders for Queen's, the Queen's staff member named on the purchase order is responsible for ensuring that access arrangements are in place to accept delivery at the location stated on the purchase order, if you are uncertain contact them using their e-mail address on that order.
There will be orders placed for critical goods and services, and suppliers must advise the Queen's staff member referenced on the purchase order promptly if there are any stock or delivery issues.
Our Payments and Procurement teams are currently working to ensure that payments to suppliers are being made promptly.
Continue to email supplier invoices to p2p@qub.ac.uk. The Queen's Payment Office is operational and can be contacted on payments.office@qub.ac.uk.
The Procurement Office is operational and can be contacted on Procurement@qub.ac.uk.
University Tenders
To participate in Queen’s University tenders, please register your firm's details on our e-Tendering website at the link below:
https://in-tendhost.co.uk/queensuniversitybelfast.
When registering please make sure the "publish e-mail address" field is completed accurately. This is the e-mail address which emails go to, including details on tender progress.
Following registration you will have access to current tenders. To express an interest in a tender click on the red button, "express interest". Once your expression of interest has been accepted by the University you will be informed by email, and you can then access tender documents by logging into the website, and going to the "my tenders" area.
Find a Tender Service
From the 1 January 2021 Queen’s will publish information on contract opportunities in the UK on the new Find a Tender Service (FTS).
FTS is free to use and replaces the role of Tenders Electronic Daily, the Official Journal of the EU (OJEU/TED) for procurements in the UK.
Information about over threshold procurements launched by Queen’s before 1 January 2021 will be available via OJEU/TED.
Modern Slavery
Modern Slavery is a crime, and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person's liberty by another in order to exploit them for personal or commercial gain.
We are committed to improving our practices to combat slavery and human trafficking. Find our Modern Slavery & Human Trafficking Statement.
Distribution Fraud
Please read the attached information on Distribution Fraud issued by the City of London Police. All suppliers should be aware of these guidelines to prevent or identify fraud.