RECORDING TEACHING PRIVACY NOTICE

This Privacy Notice tells you what we do with information we collect to deliver the recording of teaching policy.

WHO WE ARE

We are Queen’s University Belfast, a university with a reputation for excellence in education and research and a member of the Russell Group. Founded in 1845 as Queen's College Belfast, we became an independent university in 1908.

The provision of teaching recordings is recognised throughout the Higher Education sector as a valuable study aid which enhances the student experience by enabling students to revisit and review material

PERSONAL DATA WE USE AND HOW WE USE IT

The University holds information about everyone who uses the teaching recording service. This information is used to identify your level of access to specific lecture recordings and associated materials (presentations, Q&A, transcripts, quizzes, notes) held within the system, report on your usage of the system, provide you with support, maintain our IT system, gather feedback, and for strategic planning purposes.

Recordings and live-stream broadcasts containing your image, voice and any personal opinions and information you express will be made available to be viewed by students and staff enrolled on the associated course.  If you are the lecturer, you can choose whether to make recordings or live-stream broadcasts available more widely than this and can control the availability of recordings within a course.

Recordings and other information from the service may be used within the scope of an investigation under the University’s Code for Student Conduct and Code of Staff Conduct as per the Recording Teaching Policy.

REASONS WE CAN COLLECT AND USE YOUR PERSONAL DATA

The University is using information about you in pursuit of its legitimate interests in providing a lecture recording service to its students and staff

WHO WE SHARE YOUR DATA WITH

The University uses an external company Panopto to process information about you in relation to lecture recording on the University’s behalf.  The University remains responsible for the information and will ensure it is kept securely.

DATA PROCESSING OUTSIDE THE UK AND/OR EUROPE

Personal data will not be processed outside of the UK and/or Europe.

HOW LONG DATA PROCESSING INFORMATION WILL BE KEPT

 We are only allowed to keep your information if we have a lawful basis to process.

YOUR RIGHTS

You can contact us at the address below for one or more of the following reasons:

• To ask us to fix information about you that is wrong or incomplete, this is known as your right to rectification.
• To ask us to delete information about you, this is known as your right to erasure.
• To tell us you no longer agree to us using your information about you and ask us to stop, this is known as the right to object.
• To tell us to stop using information about you to sell you products and services, which is known as the right to restrict processing.
• To make “subject access requests” – which is a request for us to send you the information we have about you
• To ask us to provide you or someone else (on your request) in a structured; commonly used machine-readable format with the information you have provided to us about yourself. This is known as “data portability” right.
• To ask us not to use information about you in a way that allows computers to make decisions about you based solely on automated processing.

CONTACTING US

The Information Compliance Unit
The Chancellery
Lanyon South
Queen’s University Belfast
University Road
BT7 1NN

info.compliance@qub.ac.uk   

COMPLAINTS

You have the right to complain about how we treat your Personal Data and Sensitive Personal Data to the Information Commissioner’s Office (ICO). The ICO can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

CHANGES TO THIS NOTICE

We may update this Privacy Notice from time to time. We will notify you of the changes where we are required by law to do so.

Version 1.0

July 2025