Queen’s University Belfast (“we”, “us” and “our”) is committed to protecting your personal data. The notice is addressed to all students (part time, full time, distance and on campus), (“you” and “your”). This Privacy Notice tells you why we need to collect personal information about you, what we will do with it, and how we will look after it. It also tells you about your legal rights in relation to your Personal Data. If you have any questions about this privacy notice, please contact us. Contact details are provided below.

1. WHO WE ARE

We are Queen’s University Belfast, a university with a reputation for excellence in education and research and a member of the Russell Group. Founded in 1845 as Queen's College Belfast, we became an independent university in 1908.

We are working with the Department of Health and Social Care (England), Health and Social Care NI and the Public Health Authority to deliver asymptomatic testing for staff and students, which will allow us:

• To assess routine frequent testing of university staff and students to support a return to campus during the ongoing SARS-CoV2 pandemic and reduce community transmission of the virus
• To study the feasibility of LFD antigen testing for routine testing at scale
• To assess the feasibility of antigen testing for routine testing at scale
• To develop a risk-based approach for prioritising access to LFD testing in the university population

This pilot is looking to study the feasibility of LFD antigen testing for routine testing at scale, identify the most optimal clinical and operational frequency for testing and measure operational and financial parameters for the higher education sector to plan and deploy the programme across UK universities. Continual testing of the student will enable universities to respond to COVID-19 by:

• monitoring trends in results
• enabling data to be aggregated and used for research into COVID-19
• allowing respective governments to take appropriate measures in relation to COVID-19, such as introducing social distancing or amending civil restrictions.

To help deliver this we have put in place an appointment booking system to which this privacy notice relates.

2. HOW YOUR PERSONAL DATA IS COLLECTED

Information you provide: 

You will be asked to provide your name, email address and student/staff number.

3. HOW WE USE YOUR PERSONAL DATA

We use your Personal Data to facilitate the booking of a test appointment.

4. LEGAL BASIS FOR COLLECTING AND USING YOUR PERSONAL DATA

The lawful basis for processing your personal information according to the General Data Protection Regulation (GDPR) and Data Protection Act 2018 is:

GDPR Article 6(1)(e) – the processing is necessary for the performance of its official tasks carried out in the public interest in providing and managing a health service.

5. DATA PROCESSING OUTSIDE EUROPE

Your data will not be shared outside the EAA.

6. HOW LONG YOUR INFORMATION WILL BE KEPT

We will keep your Personal Data for as long as is necessary to facilitate the booking, after which it will be deleted. We place great importance on the security of the Personal Data that we hold, including the use of physical, technological and organisational measures to ensure your information is protected from unauthorised access and against unlawful processing, accidental loss, alteration, disclosure, destruction and damage.

7. YOUR RIGHTS

The Data Protection Act 2018 provides you with a number of legal rights in relation to your Personal Data, including the right:

• to request access to your Personal Data;
• to request correction of your Personal Data that is wrong or incomplete;
• to request erasure or the restriction of processing of your Personal Data;
• to request the transfer of your Personal Data in a structured; commonly used machine-readable format;
• not to be subject to automated decision making; and
• to withdraw your consent

If you wish to exercise any of the rights set out above, or require further information about any of the rights, please contact us.

Where we need to collect your Personal Data, whether for the purposes of providing a service you have requested or under the terms of a contract we have with you, and you fail to provide that information when requested, we may not be able to provide the service or perform the contract. We may, therefore, have to cancel the contract or the service we provide to you but we will notify you if this is the case at the time.

There may also be times where we cannot stop using your Personal Data when you ask us to, but we will tell you about this if you make a request.

8. CONTACTING US

If you have any questions or comments about this privacy notice, the University’s Data Protection Officer can be contacted at:

Sandra McDonald, Data Protection Officer

Registrar’s Office
Lanyon South
Queen’s University Belfast
University Road
BT7 1NN
info.compliance@qub.ac.uk   

9. COMPLAINTS

You have the right to complain about how we treat your Personal Data and Sensitive Personal Data to the Information Commissioner’s Office (ICO). The ICO can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

10. CHANGES TO THIS NOTICE

We may update this Privacy Notice from time to time. We will notify you of the changes where we are required by law to do so.