You will automatically receive a self-service Qsis account once your school attaches you to modules as an Instructor, or to students as an Advisor. If this has not occurred, your school will need to attach you to modules and/or students as required. They may also need to ensure your information on the relevant People and Culture system is correct, as inconsistencies here can cause errors in the automated process.

You will automatically receive a self-service Qsis account once you are term activated.

Once your line manager has submitted a Qsis Access Request Form on your behalf, Qsis Governance will endeavour to process this in 1 to 5 working days. We will contact you and your line manager to update you when the appropriate changes have been made to your Qsis account. Once you have received this email, these changes will be live immediately. Please review your account and contact us if your access has not been updated; you may need to log back into your account or clear your browsing history in order to see the changes to your account.

Access requests which have not been countersigned/approved by your line manager will not be accepted; i.e. you cannot submit a Qsis Access Request Form for yourself. As per our auditor’s guidelines, all requests for additional Qsis access must be submitted and approved by your line manager.

As per auditor guidelines, Qsis accounts cannot be cloned. For example, requests such as "Jane Bloggs has recently taken over the role previously held by Joe Anon. Can Joe Anon's permissions be transferred to Jane Bloggs?" will not be accepted. Please contact us if you need assistance with identifying the access required. In line with Data Protection requirements Qsis must protect the privacy rights of individuals when processing data. Those responsible for requesting Qsis access should remember that data being accessed by staff members must be limited to what is necessary for their specific role.

Student Registry Services manages centralised functions such as student term and session withdrawals, and module swaps and drops for students after enrolment. Business Systems can create customised reports to help collate information useful for your specific business processes.

You will need to submit a request via SharePoint for all of these functions. These lists are only available to Clerical/Administrative staff.

To check if you have access to the SharePoint UG/PGT Withdrawals Request Form click here.

To check if you have access to the SharePoint PGR Withdrawals Request Form click here.

To check if you have access to the SharePoint Report Request Form click here.

To check if you have access to the SharePoint Swaps and Drops click here.

If you are a Clerical/Administrative staff member and cannot gain access to these Forms, please contact Qsis Support (x2884, studentsystemssupport@qub.ac.uk).

To change the date format to (DD/MM/YY) navigate to Main Menu > My Personalisations. Within this page, choose Personalise Regional Settings and use the drop down menu associated with Date Format. It is important to ensure your date format is set correctly to prevent misinterpretation of Qsis data.

Please be aware, changing the format in Qsis settings alone may not be sufficient. If you are still experiencing problems, check your computer settings are also in the format DD/MM/YY.

If you receive this error message it most likely means you don’t have access to the page/report you are trying to access. If this is access not previously requested by your line manager, they will be required to submit a Qsis Access Request Form on your behalf.