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    • COVID-19: People and Culture FAQs
  • Home
  • About People and Culture
    • Our Structure
    • People and Culture Strategy
    • Staff Charter
    • Key Contacts
    • New Staff Welcome
  • Employees
    • HR Hub
    • Pay, Reward and Benefits
    • Learning and Development
    • Development and Career Progression
    • International Staff Support
    • Wellbeing at Queen's
    • Managing Stress at Work
    • Annual, Family and Other Leave
    • Sickness Absence
    • Employee Experience and Engagement
    • Green Impact
  • Managers
    • Performance Management Toolkit
    • Sickness Absence
    • Leave Toolkit
    • Induction Toolkit
    • Recruitment and Selection
    • Employee Assistance Programme Manager Support
    • Occupational Health Service
    • Workplace Conduct
    • Job Evaluation
    • Redeployment
    • Leaving Employment
  • Work at Queen's
    • Recruitment and Selection
    • International Staff Support
    • Women at QUB
    • Fellowships at Queen's
    • Pay, Rewards and Benefits
    • Learning and Development
  • HR HUB
  • A-Z
  • Diversity and Inclusion
    • Equality Legislation
    • Policies, Procedures and Guidance
    • Fair Employment Return Monitoring Data
    • Disability
    • Menopause
    • Fertility Treatment Leave
    • Celebrating Diversity
    • Faith, Religion and Belief
    • Trans Equality
  • Annual, Family and Other Leave
    • Annual Leave
    • Work Life Balance Policies
    • Other Leave
    • Agile Working Toolkit
  • Legal Services and Employee Relations
  • Learning and Development
    • Researcher Development
    • Learning for All
    • Learning Resources LinkedIn Learning
    • Leadership and Management Development
    • Essential Learning
    • Administrative Skills
    • Career Development Hub
    • Coaching and Mentoring
    • Remote Working
  • News
  • Pay, Reward and Benefits
    • Reward and Recognition
    • Pay and Conditions
    • Financial Support
    • Parents and Caring
    • Discounts
    • Commuting
    • Pay & Reward Benefits
    • Financial & Other Benefits
  • Fellowships at Queen's
    • Illuminate: Vice-Chancellor's Fellowship Scheme
    • Fellowship Academy
    • Externally Funded Fellowships
  • People and Culture COVID Guidance
    • COVID-19: People and Culture FAQs
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  • Checklist - Asking about Sex/ Gender Identity

Checklist - Asking about Sex/ Gender Identity

1. Is the monitoring of gender required on this form?

Instances in which it may be required include: the monitoring of services, programme or events by a specific gender, the provision of targeted initiatives or services for a specific gender identity or the experience of individuals experiences in relation to gender identity.

2. Is it clear to the respondent why you are collecting this data, what it will be used for, and how it will be stored?

All data collection must comply with GDPR Guidelines.

For further information on ensuring you are complying with personal data protection regulations visit the guidance on the Information Compliance Unit Webpages.

3. Have you followed the University advice in relation to sex and/or gender identity?

Please see the Trans Equality webpages.

4. Have you used the Stonewall UK Best Practice Questions on Asking about Sex/Gender Identity to design your form?

If no, can you confirm this is due to the data requirements of an external agency?

5. Have you ensured the language used is as inclusive as possible?

 

6. Do you need to ask for someone's title (e.g. Miss, Mrs or Mr)?

If yes, have you ensured gender neutral options are available? (e.g. Mx).

7. Have you provided the option, where possible, for respondents to self-describe (i.e. Free text box)?

 

8. Have you included a 'Prefer not to say' option?

 

9. Have you ensured questions on gender identity and sexual orientation are separate?

 

10. Have you considered how responses will be reported to ensure trans respondents are not identified where they do not wish to be?

 

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Asking about Sex / Gender Identity
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Trans Equality
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