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Data Protection legislation provides individuals with a number of rights, including subject access.


Right to be informed

Individuals have the right to be informed about how the University will collect and use their personal data.  We share this information through Privacy Notices.

We will provide this information at the point of collection from you, or if obtained from another source no later than one month.

This information will be concise, transparent, intelligible, accessible and free of charge.


Right to access

Individuals have the right to request access to the personal information the University holds and processes about them.  For more information about how to make a subject access request click here.


Right to rectification

Individuals have the right for inaccurate and/or incomplete information to be rectified.  Where the University cannot take action to rectify an explanation will be provided.


Right to erasure

This is also known as the "right to be forgotten".  This is not an absolute right and will only apply in certain circumstances.  For more information in relation to this please see the University's Data Protection Policy  


Right to rectification

Individuals also have the right to request the restriction or processing.  Again this is not an absolute right and will only apply in certain circumstances, please see the University's Data Protection Policy.


Right to data portability

The right of data portability allows individuals to obtain and reuse their personal data for their own purposes i.e. to copy/transfer personal data from one IT environment to another safely and securely, in a usable format. 


Right to object

Individuals have the right to object to the processing of their personal data where the processing is:

  • based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling)
  • direct marketing (including profiling)
  • processing for purposes of scientific/historical research and statistics

We will stop processing personal data for direct marketing as soon as we receive an objection.


How to submit a request

If you wish to exercise any of your information rights please contact the Information Compliance Unit:


Post: Information Compliance Unit, University Secretary's Office, Queen's University Belfast, University Road, Belfast BT7 1NN