Sickness Absence Toolkit
At Queen's, the Health and Wellbeing of our staff is a top priority. From time to time, employees will be unable to attend work due to sickness, and when that happens, we want to ensure you feel supported when you are unwell, and also help you to return to work as soon as you are able to do so.
Our Sickness Absence Procedure provides a consistent, fair and effective way for managing these absences from work, coverings areas such as: notifiying your manager when sick, return to work, monitoring absence and absence thresholds; as well as action and support available to employees and managers.
It is important that all staff follow the correct procedure in order to notify your manager of any absence due to sickness and complete the appropriate forms. You should also keep in regular contact throughout any absence period and meet with your manager once you do return to the workplace. to review the absence and determine any next steps or additional support that is required.
Queen's employees can follow the link below for further information and additional support on Managing Sickness Absence.
Managing Short Term Sickness
View Information
Managing Long Term Sickness
View InformationManaging Stress in Workplace
View Information
Support Staff With a Disability
View Information-
SICKNESS ABSENCE NOTIFICATION AND CERTIFICATION PROCEDURE
Day of Absence Notification Required Certification Required Day 1 - Employees must directly contact your line manager within one hour of your expected starting date. You should speak directly to your line manager, a message is not sufficient.
- You should advise your line manager of the reason for your absence, expected duration and details of any outstanding work commitments.
- If you fail to contact your line manager, your line manager will attempt to contact you to obtain above information. Failure to notify may result in disciplinary action and/or pay suspension/deduction.
- Your line manager will complete a Sickness Absence Form (SAF) with your absence details and forward to the relevant monitoring officer for entry to online system as an open-ended absence.
Employees must self-certify from the first day of absence by completing a Sickness Absence Form (SAF)
Day 4 - Employees must directly contact your line manager and provide an update on your absence and any likely return date.
As above, employees must self-certify from the first day of absence by completing a Sickness Absence Form (SAF) Day 8 - Employees are required to keep in regular contact with the line manager throughout the period of absence.
A GP fit note or hospital certificate required is required for any absence in excess of 7 consecutive days.
Further certificates will be required where the absence continues to certify the entire duration of the absence.