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Your Application - What next?

Have you applied and are starting at Queen’s in September 2020? Visit My Queen’s for everything you need to know when coming to Queen’s.

We’ll help you navigate your way through the University in your initial few weeks, get registered, provide details on your learning environment, all of our support services, and advise how to get the most of your student experience. ’

My Queen's 

How To: Apply to Queen’s for 2020 entry

Here’s what you need to do:

1. Before making any decisions, or any changes to your current UCAS choices, please contact admissions@qub.ac.uk  providing full details of your academic background and course to be considered for, via UCAS Extra.

2. Admissions will advise the applicant/School if the applicant is eligible to be considered

3. An eligible student who decides to progress an application to Queen’s should decline any offers they already have and apply to their chosen course via UCAS Extra using their UCAS Track Account

*(with exception of Medicine, Dentistry, Social Work, Nursing and Midwifery, and Actuarial Science and Risk Management)


Waiting on an offer?

Decisions on applications are made on an ongoing basis for most courses.

After an offer is made this will be notified to applicants through UCAS. Confirmation will be emailed by the Admissions and Access Service and this communication will also include Terms and Conditions which applicants should read carefully in advance of replying to their offer(s) on UCAS Track.

We aim to make decisions before 20 May on all applications received by the 15 January deadline.

Track your application on UCAS 

Offer Holder Events


Receiving your offer

If your application is successful, you will receive an offer from us via UCAS.

Your offer will be either:

  • unconditional (if you already meet the requirements for your course. However, there may still be some non-academic conditions you have to meet and we may need to verify your qualifications)
  • conditional (if you still have qualifications to complete, such as academic grades and/or meet English requirements).

If your offer is conditional, it will normally be at the standard offer level (as shown in our individual subject entries), but we also make slightly lower offers, which we call contextual offers.

If you are unsuccessful, you should check the entry requirements and offer level for your chosen course. Not meeting the entry requirements is the most common reason why applications are turned down.


Got your offer? Make your choice

If your application is successful, you will receive an offer of a place at Queen’s via UCAS.

Once you've accepted the place, you will need to meet any conditions attached to your offer. Your place will then be confirmed in the summer.

To help you decide if you want to accept our offer, we invite you to watch our virtual offer holder events.

When you have made your choices, log into UCAS Track to notify UCAS. You must respond by the deadline given to you by UCAS, otherwise your offers will be declined.

You cannot easily change your firm (and insurance) choices, and so you must think carefully before you make a decision.

Guidance from UCAS on replying to offers explains reply deadlines and different kinds of offer combinations.

Your contract with the University begins as soon as you accept your offer. You have the right to cancel your acceptance within 14 days for any reason.


Not applied to Queen’s but considering us?

Applications from UK and EU students are considered by Queen’s for entry throughout the remainder of the application cycle (30 June 2020) subject to the availability of places.

View Undergraduate courses for 2020 entry

Use UCAS track for guidance on how to apply 


Accepted your offer?

Get ready to join Queen’s

Congratulations on making a great choice and taking your place at Queen's.  We've put together some guides to get you ready for the next steps including details about your welcome pack, terms dates and enrolment and registration.

Frequently asked questions about starting your course at Queen's


What next

Applicants for courses in Medicine, Dentistry, Nursing & Midwifery and Pharmacy

Applicants for courses in Medicine, Dentistry and Pharmacy will receive instructions on how to complete an online application for an AccessNI Enhanced Disclosure check. Please take care with completion and provide the correct verification of identity, if this is requested, as we will be unable to process your application without this. As there are tight deadlines, please submit the application as quickly as possible.

Nursing and Midwifery applicants, who have been made offers, should have already returned their AccessNI applications and paid the fee.

Applicants for the above courses should note that a separate criminal record check from any country outside the UK/Republic of Ireland, where you have been resident for one complete year or more, will also be required.


Proof of awards

Verification of results already achieved

If your offer includes the statement:

Please forward photocopies of all previous qualifications to the Admissions and Access Service, Queen’s University...

You should send a copy of your results, if you have not already done so, to the Admissions and Access Service to arrive not later than 17 July 2020. As stated, original documentation would be required at Registration in September.

You should forward copies of your certificates by post or email to:

Admissions & Access Service
Queen's University Belfast
Belfast
BT7 1NN
Northern Ireland

Email: admissions@qub.ac.uk

Please quote your UCAS Personal ID number and the name of the course you are holding an offer for when returning copies of your certificates.


Qualifications

Confirmation of results still pending

The University will make decisions on all applications which are conditional (Firm and Insurance) on an ongoing basis as results are received and will notify UCAS formally. Applicants will then receive decisions through UCAS and not direct from the University.

If, for any reason, your results will not be available within the normal anticipated timescales, please advise the Admissions and Access Service as soon as possible and keep us updated on the position.

If you are accepted, you will receive confirmation of this via your UCAS Track account. Please follow the instructions in your UCAS Track account to let us know whether you wish to accept or decline the offer of a place.

The University receives results for United Kingdom A-levels and some other qualifications from UCAS. Please refer to this list to ensure that you take the necessary action in relation to providing confirmation of your results.

Where results are not received, the University will make reasonable efforts to obtain these from applicants. However, the final responsibility for providing this information is the applicant's and if copies of certificates are not received by 31 August 2020 the University may deem the application unsuccessful.


Conditional Offers

Interpretation of Conditional Offers

Conditional offers are expressed in terms of specific grades or marks in A-levels and AS-levels or other qualifications. The University does not make offers in terms of the UCAS Tariff. In order to be guaranteed admission, applicants must precisely meet or exceed the conditions of the offer. Some flexibility in the grades accepted is likely to be possible, though this will be dependent on the competition in individual subject areas and on government funding which determines the number of places available for NI and EU students.

A level examples:

  1. You are asked to obtain BBB at A level and you achieve ABC.
  2. You are asked to obtain A (Mathematics) BB at A level and you achieve AAB with a B in Mathematics. 

In both of these examples this means that you have not precisely satisfied the conditions of your offer, and your application will be be considered subject to the availability of places on your chosen course. If there are vacancies your application will be ranked along with other applicants and a decision will be taken on your application as soon as possible.

BTEC Extended Diploma examples:

  1. You are asked to obtain 100 credits at Distinction plus 80 credits at Merit and you achieve 110 credits at Distinction, 60 credits at Merit plus 10 credits at Pass.
  2. You are asked to obtain 120 credits at Distinction plus 60 credits at Merit and you achieve 150 credits at Distinction, 20 credits at Merit plus 10 credits at Pass.

In both of these examples this means that you have not precisely satisfied the conditions of your offer, and your application will be be considered subject to the availability of places on your chosen course. If there are vacancies your application will be ranked along with other applicants and a decision will be taken on your application as soon as possible. The University will have to wait until August when we have received the results of all applicants before taking a final decision on your application.


Missed your grades?

Decisions on borderline applications

Where applicants have not quite met the conditions of their offer, a range of factors is taken into account in deciding whether or not to confirm a place. While Queen’s specifies offers in terms of three A-levels for most of its degree courses, performance in additional subject(s) at AS/A-level can be very important at Confirmation. Other information considered includes:

  • Performance in relevant subjects (eg Mathematics for Engineering programmes).
  • A* grades and the overall combination of grades achieved.
  • In tie-break situations, preference may also be given to applicants holding the offer as their firm (rather than insurance) choice.

Where applicants are holding an offer for entry to an MEng/MSci programme, they will automatically be considered for the related BEng/BSc programme if they do not achieve the grades required for the MEng/MSci programme.


Tie-break situations

Unit grade information and A* grades at A-level

Details of the grade obtained in each A-level and AS-level module will be available to the University in August and may be used to distinguish between applicants in tie-break situations during the Confirmation and Clearing period.

A* grades may be used in borderline cases.


UCAS

UCAS Adjustment and Clearing Process

Each year some applicants pass their exams with better results than expected. This may mean that some will have not only met the conditions of their firm choice, but will have exceeded them. The Adjustment Process provides such applicants with an opportunity to reconsider where and what to study.

The Adjustment Process is available from A-level results day (13 August) until 31 August. Your individual Adjustment period starts on 13 August or when your conditional firm (CF) choice changes to unconditional firm (UF), whichever is later.

From this time you have a maximum of five calendar days (five 24-hour periods, including Saturdays and Sundays) to register and secure an alternative course, if you decide this is what you want to do. Remember, you must have met and exceeded the conditions of your conditional firm (CF) choice. It is not possible to adjust your insurance choice (CI).

You should not register for Adjustment if you wish to change to another course within Queen’s. This is handled using the Enquiry Form as outlined in the procedure to request a change of course.

For full details about Adjustment and to check your eligibility, please visit the UCAS website at www.ucas.com.

CLEARING AND ADJUSTMENT VACANCIES

Details of Clearing and Adjustment vacancies will be listed on the University’s website at www.qub.ac.uk/clearing and the UCAS website at www.ucas.com.

To apply for any of our Clearing Vacancies please complete and submit our Enquiry Form.


Changing your course

Changed Course Offers and Year of Entry

If, having received your results, you wish to be considered for an alternative course, you should complete the Enquiry Form.  Only one Enquiry Form should be submitted as multiple copies delay the processing of your request.

It is essential for applicants who receive changed course offers notified via UCAS Track to take the necessary action. If you fail to do so within five days, UCAS will decline the offer on your behalf.

NB This procedure should be used for a request for a change to a different course within Queen’s, rather than the Adjustment Process, which only applies if you wish to change to a course at another university.

CHANGE OF YEAR OF ENTRY

If, having been accepted for admission this year, you decide that you would like to defer entry until September 2021, you should put your request in writing to the Admissions and Access Service for consideration by the selector. Requests to defer entry to courses in Midwifery, Nursing and Social Work are not normally permitted unless there are extenuating circumstances i.e. medical.

If you have been accepted for entry in 2021 and wish to take up your place this year, you should also put your request in writing to this Office. Permission can only be granted if places are available this year.

You should submit your request to admissions@qub.ac.uk quoting your UCAS Personal ID and explaining the reasons for your request.


Have a question?

Complete the form here to direct your query, whether it’s about admissions, course queries or general advice about coming to Queen’s.

Key dates from UCAS that may be helpful


Additional Information

International students

Some information regarding the application process and next steps is quite specific to international students so we have created a subsection for it here: International Undergraduates

It contains information about Immigration/Visa/CAS procedures and important details about fees and funding.