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Academic staff who teach and/or supervise on validated, franchised or joint programmes which lead to a Queen’s award, or who are providing joint PhD supervision as part of a Collaborative Research Degree Programme (CRDP), must be ‘recognised’ by the University. This is to ensure that they have the appropriate qualifications and experience to teach or supervise on a Queen’s award. There are differing procedures for gaining recognition dependent on whether the staff work in the University Colleges, or other collaborative organisation.
Recognised Teachers in University Colleges
ECQS nominees, shall be a full member of appointments panels for University College academic staff. The University representative shall ensure that a candidate meets the University’s requirements for recognition. New teaching staff who have been appointed on a permanent basis shall be recognised from the date of appointment and shall receive the benefits attached to recognised teacher’s status.
All members of appointments panels shall be required to have received equal opportunities awareness training (this requirement does not extend to an external assessor). The College shall be responsible for ensuring that its members of appointment panels have received appropriate training. The University shall be responsible for ensuring that its representatives have received appropriate training.
Academic staff applying for temporary teaching recognition shall be required to submit an application for teaching recognition to Academic Affairs for processing.
With regards PhD supervision, academic staff at the college may be appointed as principal or second supervisors in accordance with approved University procedures. Such staff will however be required to apply for recognised supervisor status in line with procedures for University Supervision Recognition.
Appointment of teaching assistants shall be in accordance with the University’s approved procedures.
Recognition of Teachers/Supervisors in other Collaborative Organisations
The collaborating organisation will be responsible for ensuring that teachers contributing to a module or programme covered by the agreement are formally recognised in accordance with the standard University procedures. In such circumstances, staff are recognised for a defined period.
With regard to the supervision of PhD students involved in a CRDP, the collaborating organisation will be responsible for ensuring that all applications for Recognised Supervisor Status are submitted to the relevant School for initial endorsement through the School Postgraduate Research Committee (SPRC). The application should then be forwarded to Academic Affairs for processing prior to formal appointment to a supervisory team in accordance with normal University procedures. The approval period shall be linked to the duration of study of the postgraduate research student involved and as detailed within the student’s supporting CRDP Student Agreement
The collaborating organisation will be responsible for ensuring that any changes in the composition of its teaching/supervisory staff for the programme are communicated promptly to the University, and that appropriate procedures are observed in submitting for recognition the names of new or replacement teachers for the programme.
Procedure for University Recognition
- Applications for recognised teacher status must be made on the formal application form.
- Following the submission of the application form to the Secretary of the ECQS, a subject assessor’s report shall be completed by an appropriate member of Queen’s staff with expertise in the subject who shall be asked to comment on the suitability of the candidate’s qualifications and experience to teach and examine a module(s) at a particular level.
a. Normally, the applicant seeking recognised teacher status will be qualified to at least the level that they are seeking recognition to teach, i.e., Degree level for undergraduate recognition and Masters Level for postgraduate recognition.
b. The applicant seeking recognised teacher status should be qualified in the subject area in which they are seeking recognition to teach.
c. Normally the applicant will have previous teaching experience at a higher level
d. If the subject assessor believes that the applicant has insufficient teaching experience a modified form of recognition may be recommended. Such recognition would normally involve supervision by a recognised teacher for a defined period and be subject to evidence of continuing professional development.
3. The application and the subject assessor’s report shall be subsequently submitted to the Chair of ECQS (or nominee) who shall consider the application. In determining the period of recognition to be recommended for an individual, such factors as the qualifications and experience of the individual and any record of previous recognition in the subject shall be taken into account.
The initial period of approval will not normally exceed three years. Applications for renewal, if approved, will not exceed the length of the approval for the collaborative arrangement as stated in the Memorandum of Agreement, normally up to five years.
4. In special circumstances, temporary recognition may be recommended in respect of a candidate who does not meet the criteria for full recognition, and whose appointment is temporary.
Exceptionally, candidates who do not meet the normal criteria for recognition may be recommended for recognition to work under the supervision of a recognised teacher for a defined period, normally three years subject to renewal of approval, or until the candidate can demonstrate that he/she can meet the minimum criteria for recognition in that category.
If an application for renewal is made, where the earlier period of recognition had been subject to supervision or other condition, the supervisor’s report must accompany the renewal application.
5. Applications that are not recommended for recognition shall be referred back to the Principal/Director of the organisation with details of the reasons for the decision.
6. The Principal/Director of the collaborative organisation shall be required to monitor and promote the continuing professional development of each recognised teacher to ensure that the quality of the teaching experience for students meets the standards normally required of approved University programmes.
7. Recognised teachers seeking revalidation should show evidence of continuing professional development over the previous validation period such as would enhance their teaching
Entitlements of Recognised Teachers/Supervisors
The period of recognition is determined by ECQS and will be communicated to the recognised teacher/supervisor following approval by the Chair of ECQS (or nominee). The entitlements will be automatically withdrawn at the end of the period of recognition unless a reapplication has been submitted and approved.
Recognised teachers/supervisors will be issued with an identity card following approval from the Chair of ECQS (Or nominee). The recognised teacher’s/supervisor’s card will state the period of recognition.
Recognised teachers/supervisors are entitled to use, and borrow from, the University Library. A valid recognised teacher’s/supervisors’s card will be required. Under the Library Regulations recognised teachers/supervisors can borrow up to fifteen books for a four week period. All library users are bound by the Library Regulations.
Recognised teachers/supervisors are entitled to register to use Queen’s Online.
Recognised teachers/supervisors are entitled to attend staff training and development courses offered by the University subject to the availability of places.
Responsibilities of Recognised Teachers/Supervisors
Recognised teachers/supervisors are required to comply with relevant University policies. This includes, but is not limited to the following:
- The data protection legislation and the University’s Data Protection Policy.
- Rules governing the use of QUB Computer Resources and Acceptable Use Guidance.
Withdrawal of Teaching/Supervisor Recognition
In exceptional circumstances, the University reserves the right, through ECQS, to suspend or withdraw recognition from an approved recognised teacher/supervisor. Such a recommendation would be made only where continuing recognition would be clearly unsatisfactory on teaching/supervisory performance or other general conduct grounds.
When the Chair of ECQS is made aware of a potential issue in relation to a recognised teacher/supervisor, the Chair will contact the Principal/Director of the Collaborative Organisation and the University Coordinator. In consultation with the Principal/Director and the University Coordinator, the Chair will decide whether the matter requires further investigation by the Principal/Director, and if it does, whether it warrants temporary withdrawal of teaching recognition pending that investigation.
If it is decided that recognition should be temporarily withdrawn the recognised teacher/supervisor will be clearly advised of the reasons.
Where an investigation is required, this shall be carried out following a procedure agreed with the Chair of ECQS and shall involve a member of ECQS or pool of University Quality Assurance Reviewers. The Principal/Director shall forward a report, with recommendation, of the outcome of the investigation to the Chair of CPG. The Chair shall communicate, in writing, his/her decision to the recognised teacher/supervisor giving reasons for the decision.