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UG/PGT External Examiner Guidelines

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External Examiners
Fees & Expenses

The Examinations Office is responsible for the processing of forms relating to fees and expenses incurred by External Examiners. This page contains important information for Schools and UG/PGT Examiners regarding the process of Examiner payments, including the roles and responsibilities of Schools, Examiners and the Exams Office, information about expenses and how Schools can claim back expenses paid from the Exams Office.

The process for payment of Fees and Expenses to Undergraduate/Postgraduate Taught External Examiner's is as follows:

 

1. School must contact salaries@qub.ac.uk and complete an NSP3 form for each new examiner. This is a necessary step and the examiner cannot be paid until and unless an NSP3 form has been submitted and an NSP number generated. Examiners who have examined in the past may already have NSP number - it is the responsibility of the school to check with salaries@qub.ac.uk and ensure an NSP number exists for each examiner. 

2. Once all examining has been completed, Examiner must submit their report via the link provided to them by Academic Affairs. Payment will not be processed until the report has been submitted. 

3. When School are satisfied the Examiner has completed their examining for the academic year, the Fees and Expenses form will need to be completed to initiate the Examiner's payment. Without this form, the Exams Office will not be able to begin processing the Examiner payment. 

4. When online form has been received, Exams Office will carry out checks for 1) NSP number and 2) Examiner Report. If both are satisfied, payment will be processed for the Examiner during the next payment run. UG/PGT Examiner payments dates are in line with QWork payment dates, which can be found here

If there is a problem or delay with UG/PGT Examiner payment, please check steps 1-3 have been actioned. If so, please contact extexamexpenses@qub.ac.uk to check the status of the payment. 

Examinations Office
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