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Key Functions

Minor Works and Planned Maintenance

The Minor Works and Planned Maintenance team are responsible for building refurbishment and improvement works, planned maintenance works, mechanical and electrical work, and energy reduction schemes. The team consists of Electrical and Mechanical Engineers.


The Maintenance team provides the maintenance and repair of building fabric and engineering services, including reactive repairs, statutory inspection, and maintenance along with emergency callouts.

The service is delivered by both in-house staff and contractors.

Services include:

Reactive Maintenance   |   Statutory Maintenance   |   Heating

Minor Building/Services Alterations   |   Painting and Decorating   |   Flooring Repairs and Upgrades



  • Reactive Maintenance

    During Normal Working Hours

    These can include repairs to lighting, doors, ceilings, toilets, floors, and heating and roof leaks. BLOs and students should log requests through the Estates Helpdesk system or, in an emergency, call the Helpdesk at ext. 5152. Repairs are carried out by a combination of in-house staff or contracted service providers.

    Callouts for Emergency Repairs out of hours

    Contact Estates Security on ext. 5099 to log the fault. A callout rota is operated by Estates staff and, if possible, these tradespersons will provide first line inspection and repairs. Other actions, including supervisory staff and the use of contracted service providers, will be organised as required.

  • Statutory Maintenance

    Statutory maintenance is provided for the following systems:

    • Lifts and Lifting Equipment
    • • Emergency Lighting
    • • Water Systems
    • • Pressure Systems
    • • Fixed Electrical Systems
    • • Local Exhaust Ventilation

    These tasks are carried out by a combination of in-house staff or contracted service providers.

    A schedule and frequency of inspections is provided in our Estates Service Delivery Plan. All work is carried out in accordance with relevant British Standards and Health and Safety Regulations.

  • Heating – Temperature Settings, on-off times and service availability

    Estates centrally control the heating, cooling, and ventilation in the majority of the University’s buildings. Alterations to settings and initial fault finding are managed by Estates staff. System repairs and upgrades are carried out by a combination of in-house staff or contracted service providers.

    All requests for heating adjustments should be made before midday of the preceding day. Adjustments are made through an on-line system.

  • Minor Building/Services Alterations

    Requests should be logged through the Estates Helpdesk. Works scope and cost will be agreed with the end-user prior to engaging Estates staff or a contracted service provider.

  • Painting and Decorating

    This service is additional to that provided by Estates in areas where graffiti and/or serious dilapidation has occurred.

    Requests should be logged through the Estates Helpdesk, and indicative costs will be provided prior to engaging the contracted service provider.

  • Flooring Repairs and Upgrades

    Flooring faults should be logged through the Estates Helpdesk. Repairs will be undertaken by the contracted service provider.

    Depending on complexity and lead times, this service should take between one week and two months. For areas of serious dilapidation or for safety reasons, work can be completed within 24 hours.

  • Minor Works and Planned Maintenance

    The Estates Minor Works Team comprises construction specialists:

    Jonathan Dennison: Acting Senior Estates Manager

    Peter King: Estates Manager, Chartered Electrical Engineer

    Peter Brennan: Assistant Estates Manager, Chartered Mechanical Engineer

    Kevin McKenna: Assistant Estates Manager, Electrical Engineer

    Ryan Clarke: Assistant Estates Manager

    Kevin Kelly: Assistant Estates Manager

    Together they implement around 80 small to medium scale projects each year aimed at refurbishing or re-purposing areas within buildings, addressing planned maintenance issues, and improving energy efficiency across the Estate.

    Requests to have work completed need to be uploaded onto the Minor Works Request System, which can be found here.

    (Please note that, if you are using the system for the first time, you will first need to e-mail your staff number to Jonathan Dennison -


Response Times

  • Emergency Response (within four hours)

    Response to all emergencies will be immediate. Emergencies are deemed to be an incident likely to pose an immediate danger to life, a health and safety hazard or cause serious structural damage to a building. Emergencies should be reporting by phoning the Estates Helpdesk on Ext. 5152 and logging a request on PlanOn.

    Examples of Emergency Response:

    • Risk to life or substantial damage to property
    • Smell of gas
    • Major water leak or flood resulting in immediate damage to structure, services, or equipment
    • Major loss of power supply
    • Major structure/damage, including ceiling collapse
    • Total loss of heating in building
    • Major loss of building security
    • Main drainage blockage
    • Broken windows that pose a security problem or are not weatherproof
    • Blocked toilets and sewers
  • Urgent (within 24 hours)

    An urgent incident is defined as an incident likely to pose a danger and inconvenience to building users. Urgent requests should be logged through the Estates Helpdesk.

    Examples of Urgent Response:

    • Internal lighting faults affecting large areas.
    • Partial loss of heating
    • Repair of floor covering that may be a trip hazard
    • Repair/replacement of faulty door closer
    • Partial loss of power to room or area
    • Dangerous or uneven pavings
    • Minor internal plumbing leaks
    • Overflow pipe discharging
  • Standard (within five working days)

    A standard incident is defined as requiring minor repair/maintenance and causing minor inconvenience to building users. Standard requests should be logged through the Estates Helpdesk.

    Examples of Standard Response:

    • Delivery of furniture from our stores or relocation of departments
    • Replacement of broken/missing toilet seat
    • Changing locks to rooms
    • Partial loss of heating, lighting
    • Door/lock faulty
  • Normal (within 20 working days)

    A normal incident is defined as an incident causing no substantial inconvenience to building users, and is usually an improvement or superficial repair. Normal requests should be logged through the Estates Helpdesk.

    Examples of Normal Response:

    • Upgrading of lighting/power
    • Provision of shelving
    • Redecoration of rooms
    • Renewing worn but safe floor covering
    • Replacing worn but undamaged sanitary fittings
    • Patch repair wall and ceiling plaster
  • By Agreed Date

    For services that require a specific date to be organised, such as the redecoration of rooms, the delivery of furniture from our store, or the relocation of departments, BLOs should agree the date with the Helpdesk and make a note on the relevant PlanOn request.

Key Contacts

Jonathan Dennison
Ext: 1114  Email:



Peter Brennan
Ext: 1119  Email:

Ryan Clarke
1096   Email:

Kevin Kelly
MS Teams  Email:

Kevin McKenna
3271  Email:

Ruaidhri Broderick
1087  Email:

Brian Matchett
1106  Email:

David Barkley
1090  Email:

Chris Johnston
Ext: 1313  Email:


Request Maintenance
Estates Helpdesk