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Accepted and Placed C/C

This means that you have been accepted to a different course than that to which you applied and you have replied accepting this place. The course code and abbreviation listed are for the new course to which you have been accepted.

I have been accepted for admission to Queen's - what next?

You will receive formal confirmation of this decision through your UCAS Track account and not direct from the University. In order to confirm that you intend to take up your place you should complete our Confirmation of Intention to Accept/Decline UCAS place form which can be accessed at:

www.qub.ac.uk/as12 

If you decline the offer, you should understand that you will not be permitted to negotiate with other institutions in the UCAS system. Where offers are declined, even in error, there is no guarantee of places being reinstated.

Applicants who are away from home in August may authorise someone to take the necessary action on their behalf.

Failure to respond to your offer promptly will delay the despatch of your Welcome Guide.

Guides containing information about Enrolment and Registration will begin to be emailed from the end of August onwards to those who have accepted an unconditional offer of a place. If you have confirmed to Queen's that you are taking up your place but have not received your Guide by 6 September, please contact the Student Helpline (Tel: +44 (0) 28 9097 3223; reghelp@qub.ac.uk).

The Guide will be emailed to you at the email address provided in your application so it is important that you notify both UCAS and the Admissions and Access Service of any change to your contact details.

Your Welcome Guide will contain your username (student number) and password. You will be able to use these to log into your new Queen’s email account. Please check this on a regular basis as the University and your academic department (School) will begin to use your Queen’s email to send you crucial information that you need to know before arriving.

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When does the academic year start?

The 2021-22 academic year will commence on Monday 20 September 2021, for all undergraduate students, except for those on programmes with approved earlier start dates.  

The University will be offering a Pre-Semester Engagement Programme which all students are invited to take part in. Within this programme there will be activities specifically targeted at new, international and returning students. The Pre-Semester Engagement Programme will take place during the week of Monday 13 - Sunday 19 September.

Please be assured that the programme will offer connected virtual and on-campus activities in line with current social distancing measures, that are operationing locally. Full details on the University’s Pre-Semester Engagement Programme will be posted here in the coming weeks and registration for the events will open from Tuesday 17 August 2021.

Enrolment and Registration

Enrolment and Registration commences on 6 September 2021 for the majority of new students. You will complete online registration and then will be asked to book an appointment for matriculation. Details of this, including the venue will be included in your Welcome Guide that will be emailed to your personal email account.

It is not until you have completed the full registration process that you will be a fully enrolled student of Queen’s and entitled to use the wide range of services and facilities.

If all registration is not fully completed without good reason by 15 October 2021, you will be withdrawn from the University. If you wish to re-register and are permitted to do so, a re-registration fee of £50 will be charged.

Registration comprises:

  • Online Registration on Qsis (https://qsis.qub.ac.uk).

    Use your username and password to log into Qsis and complete the online steps.

    Depending on your programme of study, you may be required to complete Enrolment and Registration earlier. Some programmes of studies will also require you to choose your own modules during online registration. You must check your Queen’s email on an ongoing basis, to find out what is required regarding your enrolment.

  • On-site Registration to verify your qualifications and identification

    You are required to present this documentation in person once on campus.

    Details on this will be included in your Welcome Guide. You must bring with you original qualification documents (translated and certified where appropriate) and an approved form of identification. If you do not own any of the listed identification, please ensure that you apply for one so it arrives in good time for the registration process.

    Further instructions will be provided in your Welcome Guide and a list of approved form of identification is also listed on our website (https://www.qub.ac.uk/sites/my-queens/enrolment-and-registration/).

  • Issue of your Queen’s University Student Card

    Once you have fully completed on-site matriculation, your photo will be taken and a student card will be issued to you. Student cards will not be issued before on-site matriculation is complete.

    You can contact the Student Helpline if you experience any difficulties during the registration process by emailing reghelp@qub.ac.uk or by ringing the helpline on +44 (0) 28 9097 3223.

In order to complete your registration at Queen’s and be fully enrolled, you must bring with you:

  • Original documentary evidence of entrance qualifications (except where these are provided by UCAS) and a certified English translation, where applicable;
  • Any financial notification letters received from your Education and Library Board, the Student Loans Company, a sponsor letter or payment;
  • An approved form of identification:

Approved Forms of Identification

International Students (non-UK/ROI students):

Passport and visa. The University is legally required by UKVI to retain a copy of your immigration documents and ATAS certificate (if applicable).

UK/ROI students:

Please provide ONE document from Group 1 or ALL documents in either Group 2 or Group 3

Group 1:

  • A current UK/ROI passport

Group 2:

  • Original Full Birth Certificate issued in the UK which includes the name of at least one of the holder’s parents; and
  • An original official document issued by a Government Agency or previous employer giving the student’s National Insurance Number and name, eg National Insurance card; Letter from HM Revenue & Customs about Tax or Tax Credit; Letter from Jobs & Benefits Office; P45 or P60; Payslips; and
  • Current Driving Licence issued in the UK or Ireland; and
  • An original Deed Poll or marriage/civil partnership certificate to evidence a change of name, if applicable.

Group 3:

  • Original Full Birth Certificate issued in the Republic of Ireland which includes the name of at least one of the holder’s parents; and
  • Current Driving Licence issued in the UK or the Republic of Ireland; and
  • An original Deed Poll or marriage/civil partnership certificate to evidence a change of name, if applicable.


No other forms of identification will be accepted.

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Applying for University Accommodation

Information about student accommodation at Queen’s and how to apply is available at http://www.qub.ac.uk/accommodation/. The Accommodation website is designed to guide you through your options for living in Belfast, when at Queen’s and to make sure you know what you need to do in order to arrange your accommodation. You should apply online for your accommodation at http://www.qub.ac.uk/accommodation/.

Accommodation will be available from 18 September 2021 for a 38-week contract, or 13 September 2021 for a 39-week contract, most suitable if you are an international student attending the International Students’ Welcome and Orientation Programme. You should read the Allocation Policy on the Accommodation website, noting in particular any relevant key dates. We would highlight that all first year students are guaranteed accommodation at Queen’s, including students from Northern Ireland regardless of postcode or distance from the University. Please note the closing date for Northern Ireland students is 5 August 2021.

Any queries about accommodation should be addressed to:

Queen's Accommodation
Elms BT9
78 Malone Road
Belfast
BT9 5BW
Tel: 028 9097 4403
E-mail: accommodation@qub.ac.uk  
WWW: http://www.qub.ac.uk/accommodation/

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When do I choose my modules?

Depending on your programme of study you may be allowed to choose your courses before Welcome Week. Please note that this differs vastly between programmes and Schools. You must check your Queen’s email on an ongoing basis, following receipt, to find out what is required regarding course enrolment.

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