Academic Affairs will contact the University Coordinator six months before the expiry of the MOA to seek confirmation from the School and Faculty if the arrangement is to be renewed.  Faculties may adopt their own procedures, in line with their respective internal governance structures, to facilitate decision-making in this regard to ensure continued alignment with strategic aims and available resources.  Academic Affairs must be informed of the outcome of this process. 

Step 1 Initial Due Diligence

The school must conduct an online initial due diligence review to confirm that no significant changes have occurred with the partner since the time of initial approval.

The process is the same as the online initial due diligence process for approval. (Link)

Step 2 – Approval to Proceed

Following Faculty endorsement of the initial due diligence in Step 1, Schools will complete the Approval to Proceed document with the renewal of collaborative arrangements must be secured from the relevant Faculty Executive Committee (FEC) for all requests to renew an articulation arrangement. This step is required to enable the initiation of formal renewal mechanisms on behalf of ECQS. The procedures supporting the approval to proceed with renewals align with the processes outlined for proposing new Articulation arrangements.  (Link)

Step3: Full Documentation

Following Approval to Proceed being granted, an updated Business Case and Curriculum Mapping document should be prepared by the School in support of the proposal to renew the articulation arrangement.  When updating the Business Case the School should consult with the Admissions and Access Service to ensure that the proposal is consistent with other such arrangements across the University; Faculty Finance in completing the Business Case Costing template and Immigration Support Service on any visa requirements.

Where a discounted fee is to be proposed, a business plan should be developed, in conjunction with the relevant Faculty Finance Business Partner, and agreed with the Finance Directorate.  Schools should discuss initial ideas with the appropriate Dean(s) within the Faculty to check that the proposal aligns with the Faculty’s plan.

The draft updated Articulation Agreement will be prepared in parallel by Academic Affairs in consultation with relevant stakeholders, including the partner, as appropriate.

Step 4 University Approval

The documentation should be endorsed by School and Faculty for renewal in line with the Typology of Risks Framework for Articulation Agreements,  Renewal Proposals within category 1 of the Typology of Risk can be approved at Faculty level.  Renewals in category 2 of the Typology of Risk, (or any proposal in category 1 that the Faculty wish to refer to ECQS) should be submitted to Educational Partnerships in Academic Affairs for consideration at the next available meeting (link).

Stage5: MOA Signature

When final approval has been granted by the either Faculty (category 1) or ECQS (category 2), Academic Affairs will arrange for the updated Articulation Agreement to be finalised and signed.  Details of the updated arrangement will be circulated to relevant Faculty staff and Head of School, the University Coordinator, the Admissions and Access Service, Information Services, Finance, Student Services and Systems and, if appropriate, the Global Student Recruitment and the Immigration Support Service.  The Articulation Agreement will be updated on the Collaborative Provision Register.