|1. Definition of Recognition of Prior Learning (RPL)||2. Key Principles of the University’s Scheme||3. General Guidelines|
|4. The Award of Credit||5. Limitations to the Award of Credit||6. Instances where RPL credit cannot be awarded|
|7. Time Limit for the Process||8. Responsibilities within the RPL Process||9. Applications for Recognition of Prior Certificated Learning (RPCL)|
|10. Applications for Recognition of Prior Experiential Learning (RPEL)||11. The Assessment Decision||12. Appeals|
|13. Payment of Fees||14. Record Keeping and Monitoring||15. Frequently Asked Questions (FAQs)|
|Glossary of Terms|
1.1 Queen’s University Belfast invites applications to its degree programmes from all prospective students who possess the ability, knowledge and experience required to benefit from them. The University demonstrates its commitment to this aspiration through its widening participation schemes, its arrangements for credit accumulation and transfer, and the recognition of prior learning. The University operates a RPL scheme which recognises relevant prior learning for admission and/or credit purposes.
1.2 Recognition of Prior Learning (RPL) is the generic term used for demonstrated learning that has occurred at some time in the past. It encompasses:
1.3 The University recognises that some prospective students may not be able to evidence that they meet the University’s entry requirements though the accepted qualifications detailed in University publications, but they are able to provide substantial and relevant alternative evidence that they have the potential to succeed on their chosen programme. This policy may be used in these circumstances and may be particularly applicable in the case of refugees or asylum seekers.
2.1 RPCL may enable an applicant to:
2.2 At undergraduate level, RPEL is used primarily to enable an applicant to be awarded credit for a proportion of a programme and therefore gain exemption from specified taught modules of the programme.
At postgraduate level, it is also used for this purpose and more commonly, for admission. Prospective applicants should consult the entrance requirements within the University’s Course finder for information on whether admission under RPEL is permissible.
2.3 Credits are only awarded on the basis of evidence which is:
2.4 When considering applications for admission or award of credit Schools may choose to apply more stringent criteria than those contained herein. There may also be some programmes which will not accept RPCL for exemption or RPEL for exemption/admission.
2.5 When awarding credit for prior learning, where appropriate, Schools will consider the requirements of professional, statutory and regulatory bodies.
3.1 The Courses and Regulations Group (CRG) is responsible for the monitoring and development of the University’s policy and procedures with regard to RPL.
3.2 Schools are required to adhere to the principles and procedures laid down by CRG but may contextualise them e.g. by using case studies to assist applicants, or apply to CRG to vary the procedures.
3.3 It is the applicant’s responsibility to prepare an application and to submit adequate documentary evidence, including, as appropriate, certificates.
3.4 Those responsible for the admissions process will administer RPCL claims for admission with award of credit, made at the time of application.
3.5 Schools are required to establish a system for the receipt of claims and administration of RPEL claims, and also for RPCL claims for award of credit made after admission. Normally this will be the responsibility of the Director of Education.
3.6 Schools will, where appropriate, nominate a member of staff as RPL Adviser. The RPL Adviser will advise a student on the production and submission of an RPL claim.
3.7 Schools will, where appropriate, nominate specific member(s) of staff as RPL Assessor(s). The RPL Assessor(s) should exercise academic judgement in assessing an RPL claim. Where required, the RPL Assessor(s) will take advice from colleagues about the module(s) covered in the claim.
3.8 The role of the RPL Adviser will be kept separate and distinct from the role of RPL Assessor where RPEL is concerned. The RPL Adviser may act as RPL Assessor for RPCL claims.
4.1 Specific credit may be awarded where prior learning matches level, volume, content and the learning outcomes of a given module(s).
4.2 General credit may be awarded where prior learning is recognised to be of sufficient depth and quality as to be assigned a specific level and amount (i.e. a semester or year of a programme), but which cannot be matched to the subject content of specified module(s).
4.3 RPL credit is always ungraded and will not count towards final degree classification.
4.4 Credit will not normally be granted for any modules that have already contributed towards an award with the exception of Study Regulation 2.3.13 which states, “Subject to the agreement of the Head of School concerned (or their nominee), students who already have a primary degree, or equivalent qualification of this or another institution may be allowed some reduction in the 18 modules [i.e. 360 CATS] normally required. The maximum reduction that will be allowed is six modules [i.e. 120 CATS].”
5.1 The minimum claim allowable under the RPL Scheme is equal to the relevant whole module (with the specified number of credit points) within any given programme.
5.2 The maximum RPCL credit which can normally be claimed for undergraduate programmes is equivalent to two years’ full-time study (240 credit points) at Level 1 and Level 2.
5.3 The maximum RPEL credit which can normally be claimed for undergraduate programmes is equivalent to 120 credit points at Level 1 and Level 2. Subject to programme regulations, credit may be awarded for experiential learning up to a maximum of 120 credit points on an undergraduate degree programme or up to one-third of the total credit required for an undergraduate certificate or diploma.
5.4 The maximum credit that can be claimed for postgraduate programmes is normally one-third of the total required for the programme. Normally this will be:
5.5 These limits may be subject to School specific limitations and appropriate compatibility of the prior learning with the module for which exemption is sought and/or award applied for, which may have specific subject requirements. Schools may apply to CRG via Academic Affairs, to have the maximum credit value considered for variation.
6.1 RPL credit cannot be awarded for any module which comprises a major project or dissertation.
6.2 RPL credit cannot be awarded where professional, statutory and regulatory body requirements are not met.
7.1 The use of RPL does not alter the admissions process for the programme. Deadlines for acceptance of an offer of a place will not be extended to accommodate the timing of RPL assessment decisions.
7.2 Once a full application documenting the claim has been received, the student will normally receive the decision within 20 working days.
8.1 There are 3 key roles within the RPL procedure. These are the Applicant, the RPL Adviser and the RPL Assessor. Each has distinct responsibilities as outlined in sections 8, 9 and 10 below.
8.2 Each claim will be assessed on an individual basis. Where claims are made for award of credit, they should be against whole modules or components of a programme. Claims cannot be made against part modules. However, at a School’s discretion, specific self-directed study may be suggested to enable an applicant to “top up” prior learning to the required level and volume in order to claim credit for the whole module.
8.3 The RPL Assessor will:
9.1 An applicant for a full-time undergraduate degree programme requesting entry to a year other than the first year should at the point of application indicate their desired year of entry in the point of entry section on the UCAS form. This request will be considered in conjunction with their application for admission. Unless the qualification being offered has, in practice, been accepted for admission with Advanced Standing, applicants will be asked to complete an RPL application.
9.2 All other requests for credit should be submitted on the RPL Application Form.
Where this is made prior to admission, it should be submitted at the same time as the application for entry.
9.3 The Applicant must, through the use of syllabi, programme descriptions, formal certificates, transcripts etc., demonstrate that through their certificated prior learning, they have achieved the learning outcomes of the relevant module(s) or of the level of the programme for which they are applying for exemption (9.5 refers). The request should be submitted at the same time as the application for entry.
9.4 Evidence of prior certificated learning should normally be presented in the form of a portfolio. The portfolio should contain written material which clearly demonstrates how the applicant’s prior learning is evidence of his/her achievement of the requisite module and/or programme learning outcomes.
9.5 The applicant must demonstrate through their certificated prior learning how they have achieved each of the learning outcomes of the required module(s), or level of the programme for which they are applying for exemption.
A typical portfolio should normally contain:
9.6 Applicants may be invited to attend for interview by the relevant School.
9.7 Once the RPL process is complete, any accompanying original documentation will be returned to the applicant. Applicants may be required to submit original documents on request or at registration.
10.1 Potential applicants considering submitting a claim for admission or award of credit on the basis of RPEL only are required to discuss their intended claim with the RPL Advisor in the relevant School.
10.2 Applicants for RPEL should submit an RPL Application Form to the appropriate School.
10.3 The applicant must demonstrate the coherence, balance and progression of their learning through critical reflection. Appropriate sources of experiential learning may include: work experience, voluntary work, short course, or other relevant experiences.
10.4 Evidence of prior experiential learning should normally be presented in the form of a portfolio. The portfolio should contain written material which clearly demonstrates how the student’s prior experience is evidence of his/her achievement of the requisite module(s) and/or programme learning outcomes.
10.5 Where RPEL is being used for admission to a programme, the documented learning must be considered acceptable by the School in lieu of the normal entry criteria.
A typical RPEL portfolio should contain:
and include the following sections:
10.6 RPEL claims for exemption must also include in the portfolio the following:
10.7 For additional or alternative requirements on how documented learning is to be presented, the applicant should consult with the relevant RPL Adviser.
10.8 Applicants may be invited to attend for interview by the relevant School.
10.9 Once the RPEL process is complete, the accompanying original documentation will be returned to the applicant. Applicants may be required to submit original documents on request or at registration.
10.10 It is the responsibility of the applicant to retain the original documentation and the RPEL claim portfolio, whilst they are completing their study as a student of the University.
11.1 The assessment report will be based on whether:
11.2 In the case where the evidence in (ii) is insufficient an applicant may re-submit a claim and the RPL Adviser will provide guidance on additional requirements.
11.3 RPL assessment decisions regarding the award of credit will be verified by the Chair of the relevant Board of Examiners or nominee and reported to the Board of Examiners.
11.4 RPL decisions made for admissions will be verified by the Head of School or nominee.
12.1 There is no right of appeal except on grounds of procedural irregularity.
13.1 No charge will be made for RPL claims for admissions.
13.2 No charge for will be made for RPCL claims for exemption.
13.3 For RPEL claims for exemption a fee of 25% of the relevant module fee will be charged.
14.1 All successful post-admission RPL claims and decisions will be reported to Student Services & Systems by the School.
14.2 RPL decisions made at the time of admission will be recorded on Qsis by the Admissions and Access Service or relevant School, as appropriate.
14.3 The CRG will consider an annual report on RPL provided by Student Services and Systems.
14.4 The RPL Policy will be reviewed normally on a five year cycle and, any proposed changes will be submitted to the Courses and Regulations Group for approval.
The following are some frequently asked questions which may help you with your RPL application.
15.1 What does RPL mean?
Recognition of Prior Learning refers to learning you already have gained before starting a programme at QUB.
Recognition of your prior learning means that it can be counted in lieu of standard entry requirements for a programme, or, can allow you to be awarded credit within your programme. See full information of Recognition of Prior Learning at QUB.
15.2 How do I apply for entry to a programme on the basis of RPL (in lieu of standard entry requirements?)
If you think that your prior learning is equivalent to the advertised formal entry requirements for a programme of study please contact the Admissions and Access Service who will be able to advise you on how you can make an application to the University. Your prior learning will be considered and, if successful, an offer for entry to an appropriate level of the programme will be made.
15.3 How do I apply for credit within a programme of study?
To apply for credit within a programme you must be an unconditional offer holder who has firmly accepted their offer and due to start a programme at QUB. All claims should be submitted at the time of admission.
You should complete and submit the RPL claim form with full details of your prior learning and the module(s) you are applying for credit against. You will be asked for evidence of your prior learning and so any evidence of prior learning that you already have should be submitted with your claim. As part the consideration of your claim, you may be asked to provide further information or evidence if required.
Completed RPL forms should be submitted to the Admissions and Access Service.
15.4 If I am from Northern Ireland can I transfer from a Higher Education Institution in Great Britain Higher into a programme of study at QUB?
An applicant for a full-time undergraduate degree programme requesting entry to a year other than the first year should at the point of application indicate their desired year of entry in the point of entry section on the UCAS form. This request will be considered in conjunction with their application for admission. Unless the qualification being offered has, in practice, been accepted for admission with Advanced Standing, applicants will be asked to complete an RPL application.
The Admissions and Access Service will be able to provide advice and guidance on the route your application should take.
15.5 Is my Prior Learning too old to be given Credit or to use for Credit Transfer?
To be awarded credit within your programme the learning needs to be up to date, relevant and appropriate to your programme of study. Your RPL Advisor will be able to provide guidance on this, but it is unlikely that qualifications achieved more than 10 years ago will be considered up to date to permit credit transfer.
15.6 How much credit within a programme of study can I claim through RPL?
There are limitations to the amount of credit you can claim through RPL to ensure that a sufficient amount of study for your award is undertaken at QUB. See a full list of the maximum amounts of credit you can claim through RPL.
15.7 What happens to my RPL claim form?
Your claim will be assessed by an academic members of staff: the RPL Assessor. You will be supported throughout the process, advised if any additional information is required and given an indication of the length of time the assessment of your claim will take. Advice on this can be obtained for the RPL Advisor supporting your claim.
An educational currency which provides a measure of learning achieved at a given level.
The term accreditation means the process by which credits are assigned to a module or programme.
Credit which a student has been awarded for higher education courses which do not contribute to a specific degree or other qualification will also form part of the student’s record and will be listed on the student’s transcript. Such credit points are designated as general credit.
Specific credit gained must satisfy the requirements of the programme for that degree as set out in the Programme Specification. Credit points which count towards a particular qualification are designated as specific credit.
All outcomes in the specified module must have been achieved to at least the level required in order to receive a pass by the standard method of assessment for that module.
If the previous learning claimed does not fully cover the content of the module it may be possible for the applicant to carry out some additional assessed learning to make up the difference.
Clear statements of transferable knowledge, skills and attributes which an applicant can be expected to have gained on successful completion of a programme or element of a programme of study e.g. module.
The standard of achievement reached on completion of the specific outcomes for which accreditation is being claimed.
A module is a component of a programme with its own approved aims and learning outcomes and assessment methods. Modules are assigned a credit level and value.
The term ‘programme’ is used rather than ‘course’. A programme of study is structured teaching and learning provision leading to one or more awards.
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