Reproduction of Special Collections & Archives materials is subject to copyright law (UK Copyright Patents and Designs Act 1988). It is also undertaken at the discretion of Special Collections staff depending on the condition of materials. 20% VAT will be included on all filming and digital copies of images. Materials which are not yet catalogued will not be available for copying by readers.
Special Collections books, maps and manuscripts: Details of how to request copies of these materials can be found below.
University Archive material: Copies of materials should be requested through the Permission to Copy or Publish Form.
SELF-SERVICE REPROGRAPHICS
Large scale photography of SCA materials is not permitted due to security and preservation concerns.
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Digital Photography
At the Library’s discretion, you may use your own mobile phone camera or digital camera. All devices must be hand-held and set to 'silent'. Flash photography is not permitted. Please seek permission from Special Collections staff before using any device to copy. As with all copying, you must comply with copyright law.
The Permission to Copy or Publish Form must be completed if the item you wish to scan is from a manuscript collection or a pre-1929 publication.
Reprographics prepared by library staff
Requests may be submitted on site or via our online form.
Standard turnaround times are as follows: 1-5 images = 1 week; more than 5 images = 2 weeks; more than 20 images = to be confirmed
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For personal research
You may request reproductions of materials in Special Collections, for personal research and study by submitting the Permission to Copy or Publish Form. We can provide you with watermarked digital reproductions, as PDF or low resolution JPG. Files will be made available online or via our Dropbox facility. The following charges apply:
Basic Admin. & 1st Image £10 Up to 5 Images £15 6 - 10 Images £20 11 - 20 Images £30 More than 20 images Price on application Payment should be made in advance using the Online Payment Facility. Instructions for Online Payment Facility.
Please note that postage and packing costs are extra.
- For publication or performance
You may request high resolution digital images (400dpi) for publication purposes by submitting the Permission to Copy or Publish Form. The following charges apply:
Basic Admin. and 1st Image £25 Up to 5 Images £30 6 - 10 Images £35 11 - 20 Images £50 More than 20 Images Price on application Sufficient time should be allowed for processing the request by SCA staff. Files will be made available via a Dropbox facility and payment should be made in advance, using the Online Payment facility. Instructions for Online Payment Facility.
Please note not all material can be copied due to size, condition or rights restrictions and prices will differ for commercial publications.
Recording/ Television/ Film
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Filming in the Library
Detailed information on Filming, Recording and Photography in the Library can be found through the link. Requests for filming must be made in writing by completing the Permission to Film Form.
Up to 3 hours (morning or afternoon) £300.00 Charge for running overtime (per hour or part thereof) £50.00 In excess of 4 hours incurs a daily rate (09:00-17:00) £600.00 - Photographs in Library for up to 3hrs
Detailed information on Filming, Recording and Photography in the Library can be found through the link. Requests for filming must be made in writing by completing the Permission to Film Form.
The following charges apply:
Commercial use £400.00 Charge for running overtime (per hour) £50.00 In excess of 4 hours To be discussed with Library staff
Contact details
Post: Special Collections & Archives, The McClay Library, Queen’s University Belfast, 10 College Park, Belfast, BT7 1LP
Tel: 0044 (0) 28 9097 6333
Email: specialcollections@qub.ac.uk
CONNECT WITH SPECIAL COLLECTIONS
