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Thesis Format

Softbound Submission

Presentation of your softbound thesis

Electronic submissions should follow the below guidelines as closely as possible:


PhD and MD theses must not normally exceed 80,000 words (excluding appendices and the bibliography).

MPhil theses must not normally exceed 50,000 words (excluding appendices and the bibliography.)

For a detailed list of research degree programme word limits please refer to 7.2.3 in the Study Regulations for Reseach Degree Programmes.



The first page of the thesis must include the following:

  • Author’s full names
  • Degrees held by the author
  • Title of Thesis (as approved by the School Postgraduate Research Committee)
  • Degree for which it is offered
  • School to which it pertains
  • Date of submission (month/year)

The minimum margins should be a left margin of 4cm (to allow for binding) and right, top and bottom margins of 2½ cm. The pages and illustrations must be numbered consecutively. The text may be presented in either one-and-a-half or double-line spacing.



Regulations regarding the language in which a thesis may be presented are as follows:

Application may be made to write a thesis in another language other than English where the language is relevant to the subject of the research. Application for permission should be made upon first registration to the School Postgraduate Research Committee.

When permission is given the submission form, the abstract of the thesis, and its title must be given in English as well as the other approved language.



Ensure that the following steps have been followed prior to submission:

  • A Notice of Intention to Submit has been submitted via your Qsis account.
  • Examiners have been appointed.
  • The wording of your title is exactly the same as stated on your Notice of Intention to Submit.
  • The title of the thesis should be approved by the School Postgraduate Research Committee.
  • The "Thesis Submission Form" is completed and signed by both you and your supervisor.

Hardbound submission

Presentation of your hardbound thesis

Where the examiners recommend the award of a degree and before the result is officially posted, the candidate shall submit two hardbound copies of the thesis to Student Services and Systems – Student Registry. Student Registry will then deposit one copy with the University Library and one with the relevant School/Department. The Library copy will be made available to readers under such regulations as may be made for this purpose by the Library Committee unless an embargo has been applied.



Presentation is the same as for softbound copies, with modifications made where applicable. The pages should be single sided in either one-and-a-half or double-line spacing.

They should be in the manner of a book and include a "Thesis Deposit Form" (see Online Forms section) certified by the internal examiner as containing all corrections required by the examiners. Original signature is required. The Thesis Deposit Form should be bound into the front of each of the hardbound copies.



The final version of the thesis must have the following printed on the spine:

  • The candidate’s name (as it is officially recorded on QSIS)*
  • Year of hardbound submission
  • Degree

* To check the name on your records, please view your Unofficial Transcript on QSIS.



Ensure that the following steps have been followed prior to submission:

  • A Thesis Deposit Form is completed and signed by you, an examiner and supervisor.
  • A Thesis Deposit Form is bound in to the front of each copy of your hardbound thesis.
  • An Electronic version of the thesis is submitted via Pure (where applicable*), and an electronic copy of the deposit form has been sent. 
  • Check you are in good standing via your Qsis account and that you are fully registered for the academic year in which you submit.
  • Update all contact information on your Qsis account.


* From September 2019 onwards it is compulsory for all RDP students to make their e-thesis open access (OA) through uploading to Pure. Note also that UKRI funded students must their e-thesis via Pure within 12 months of their award.