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Thesis Format

Soft Submission - Pre-Viva

Presentation of your pre-viva soft submission thesis for examination

Electronic submissions should follow the below guidelines as closely as possible:


PhD and MD theses must not normally exceed 80,000 words (excluding appendices and the bibliography).

MPhil theses must not normally exceed 50,000 words (excluding appendices and the bibliography.)

For a detailed list of research degree programme word limits please refer to 7.2.3 in the Study Regulations for Reseach Degree Programmes.



The first page of the thesis must include the following:

  • Author’s full names
  • Degrees held by the author
  • Title of Thesis (as approved by the School Postgraduate Research Committee)
  • Degree for which it is offered
  • School to which it pertains
  • Date of submission (month/year)

The pages and illustrations must be numbered consecutively. The text may be presented in either one-and-a-half or double-line spacing.

Margins should generally be standard document template sizing, and consistent throughout, unless exceptions (e.g. full page maps, fold-outs etc.) require a deviation from the standard.

There is no formal requirement on font style or size but it is generally recommended to use a minimum of size 11 font for main bodies of text, and a default sans-serif font style such as Arial or Calibri.



Regulations regarding the language in which a thesis may be presented are as follows:

Application may be made to write a thesis in another language other than English where the language is relevant to the subject of the research. Application for permission should be made upon first registration to the School Postgraduate Research Committee.

When permission is given the submission form, the abstract of the thesis, and its title must be given in English as well as the other approved language.



Ensure that the following steps have been followed prior to submission:

  • A Notice of Intention to Submit has been submitted via your Qsis account.
  • Examiners have been appointed.
  • The wording of your title is exactly the same as stated on your Notice of Intention to Submit.
  • The title of the thesis should be approved by the School Postgraduate Research Committee.
  • The "Thesis Submission Form" is completed and signed by both you and your supervisor.
Pure Electronic Submission - Final Version

Presentation of your final thesis (after examination and corrections) for upload to the Pure Research Portal. 

Where the examiners recommend the award of a degree and before the result is officially posted, the candidate shall submit a final copy of the thesis to the Pure Research Portal. The Open Access Team will validate the electronic submission and Student Registry will finalise the Qsis Record if all is in order. 



Presentation is the same as for soft submission, with modifications made where applicable following any corrections advised by the examiners.



Ensure that the following steps have been followed prior to submission:

  • A Repository Deposit Form is completed and signed by you, an examiner and supervisor.
  • An Electronic version of the thesis is submitted via Pure along with the Repository Deposit Form
  • Check your name is accurate in Qsis - To check the name on your records, please view your Unofficial Transcript on QSIS.
  • Check you are in good standing via your Qsis account and that you are fully registered for the academic year in which you submit.
  • Update all contact information on your Qsis account