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All Queen's staff and students have access to Office 365, which gives them access to a range of cloud-based services.  The apps can be accessed anytime, anywhere and provide collaboration tools on a wide range of devices.  You can download Office 365 on up to 5 devices.  To access the service, click on the following URL:


To access the Office 365 Training site, click Here


The training site contains 'App' specific training resources, FAQs, case studies and much more

Schools/Departments can request an overview of Office 365 by emailing

Summary of most frequently used apps

  • OneDrive
    • OneDrive is a file storage system, that gives you 1 Terabyte of storage space. 
    • Collaborate with other users, both internal and external to Queen's, by sharing documents and folders.
    • Synchronise files across devices
  • Teams

    Work collaboratively with colleagues by:

    • Engaging in online chat
    • Share files
    • Have online meetings, using headset and microphone
    • Share your screen
  • OneNote
    • A digital notebook that provides a single place for all your notes, screenshots, diagrams, etc.
    • Create additional notebooks to share information with others
  • Forms
    • Create surveys and forms, using a range of question types
    • Obtain a link to the form, which you can send to anyone, both interal or external to Queen's
    • As users click "Submit", their feedback appears in your Office 365
    • View results in Office 365 or download an Excel spreadsheet


  • Data Security

    All data stored in ‘OneDrive for Business’ is stored within the European Union in Microsoft Data Centres, specifically Dublin and Amsterdam.  The data is subject to the provisions of the General Data Protection Regulations 2016 and is held in accordance with the principles of the EU-U.S. Privacy Shield Framework, approved on 8 July 2016 by EU Member States representatives (article 31 committee), the Framework was formally adopted by the European Commission on 12 July 2016.

    Microsoft and its controlled U.S. subsidiaries (Microsoft) comply with the EU-U.S. Privacy Shield Framework as it applies to all personal data that is subject to the Microsoft Privacy Statement and is received from the European Union, European Economic Area, and Switzerland. (Microsoft EU-US Privacy Shield Registration.)  Further information is available from the Microsoft Trust Centre on security, privacy and compliance.

    If you are working on sensitive University documents, outside Queen's, check out the Mobile Device Encryption Project

    See further information on: Encryption