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6 April 2020

Ian Greer 800x533

LEADERSHIP

VICE-CHANCELLOR'S UPDATE

The latest Update from the Vice-Chancellor, Professor Ian Greer, is now available on the Vice-Chancellor's Office website.

Feedback on the update is welcome and can be sent to vc.office@qub.ac.uk.


DATA PROTECTION

REMOTE WORKING: KEEPING DATA SECURE

Guidance for staff on supporting compliance with data protection is available here.

All colleagues are asked to please be aware that the data breach procedures remain in place while remote working. The University defines a personal data breach as: "A breach of security leading to the accidental or unlawful destruction, alteration, loss, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed". Common breaches can include:

  • Sending an email meant for one individual to another – beware autocomplete
  • Attaching confidential documents to an email by mistake
  • Forwarding email trails which disclose personal information
  • Loss or theft of an unencrypted laptop or USB stick
  • Loss or theft of paperwork

If you believe a data breach has occurred, please contact the Information Compliance Unit immediately at 028 9027 2576 or by emailing databreach@qub.ac.uk. More detail, including report forms, can be found on the University's dedicated 'Report a Data Breach' webpage.


HEALTH AND WELLBEING

KEEP ACTIVE WITH QUEEN'S SPORT

Over the coming weeks, Queen's Sport, in partnership with our colleagues across the Healthy Campus Framework in Staff Wellbeing and Student Wellbeing, will be offering you the chance to 'Keep Active' with regular fitness activities, mental and wellbeing advice, sports blogs articles plus much more.

From Monday 30 March you will be able to connect with Queen's Sport via their social media channels and engage in a varied programme of workouts, fitness challenges, blogs and advice from home or university accommodation.

For more information, visit the Queen's Sport website


RECRUITMENT

INTERNAL VACANCIES

Staff can view the latest internal vacancies on Queen's Online. Other vacancies are often advertised externally and are on the Career Opportunities page.

For career updates, staff can also follow the Recruitment team on Twitter @QUBWorkHere.


GUIDANCE

COVID-19

The University continues to closely monitor the situation in relation to COVID-19 (Coronavirus) and to align our approach with guidance from the Public Health Agency and Foreign and Commonwealth Office (FCO).

This is an evolving situation and staff are asked to continue to visit the University's FAQs for staff and students and regularly check the Public Health Agency websiteForeign and Commonwealth Office (FCO) website and GOV.UK website for the latest updates and guidance.

 


GUIDE

COVID-19: Staff Health and Wellbeing Guidance

To help answer some of your questions and to provide clarity as staff settle into a new working model, colleagues in People and Culture, working with Information Services and Strategic Marketing and Communications, have produced a helpful document setting out Staff Health and Wellbeing Guidance in relation to COVID-19.

Read the guide.

All staff are asked to review the guidance, which covers the following key topics: 

  • Supporting your wellbeing  
  • Setting up your workspace 
  • Guidance for managers: Absence and pay arrangements 
  • A connected workforce: Working together as a team 
  • Continuing your learning and development 
  • Keeping you informed: Internal communications

LEARNING AND TEACHING

CANVAS SUPPORT: ALTERNATIVE ASSESSMENT AND ASSIGNMENTS

For details of how Canvas can support alternative assessment options, including key considerations to be aware of, please visit: go.qub.ac.uk/AlternativeAssessment

Virtual training sessions

In addition to the online guidance, a number of focused virtual training sessions will be delivered this week, including:

When creating Canvas Assignments, it is imperative that they are setup in the correct way to avoid potential pitfalls. Virtual training sessions cover the preparation, setup and administration of assignments as well as a number of key considerations, including:

  • Anonymous Grading: In this current situation, Schools are advised not to proceed with anonymity for alternative assessments in Canvas.
  • Turnitin: Schools are advised that they do not request students to submit online exams through Turnitin. There are many potential issues if this method of submission is chosen, including the potential for incorrect Turnitin setup and obvious load on the Turnitin platform.

Remember, the method of assessment that requires the least amount of technology should be preferred over more technology reliant alternatives. In the current context, the less complex the assessment is, the better able students will be to adjust and succeed.

If you have any questions, around the clock support is available to you through Canvas Tier 1 Support. Find out how to access Canvas Tier 1 Support here.

Guidance on options available for delivering lecture content online and staying in touch with students is available here: go.qub.ac.uk/OnlineLearning

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TRAINING

FINANCE E-LEARNING TRAINING PROGRAMME

A comprehensive e-learning programme, with over 20 modules on finance and procurement topics, is available to suit a wide range of staff across the University, on demand. Access to all modules is free and a guide is available to signpost staff to which e-learning is most applicable to them, in their role, within the University.

Details of the e-learning programme, and how to register, are available here

Any problems or questions can be emailed to financetraining@qub.ac.uk.


INFORMATION SERVICES

Remote working: Advice and training from Information Services

The University continues to work on measures to facilitate remote working where possible and where necessary.

Please refer to advice from Information Services to prepare for working from home.

Office 365 Teams Training

As well as a range of training videos, staff can look at 'Using Teams for Communication', which covers guidance on: participation in online Meetings; organising a webinar; recording meetings; and sharing with others via MS Stream.

Access the document here and log in with your normal username and password. Under Training, select 'Teams' – 'Using Teams for Communication' appears towards the bottom of the page.


LEARNING AND DEVELOPMENT

LINKEDIN LEARNING FOR ALL STAFF

LinkedIn Learning – an exciting new online learning resource – is now available for all Queen's staff.

Sign up here to request your individual access.

Contact stafflearning@qub.ac.uk if you have any questions about requesting access.

LinkedIn Learning top features include:

  • Content: 15,000+ digital courses taught by industry experts
  • Curation: Relevant course recommendations in Professional Skills, Human Resources, IT Learning and many more
  • Convenience: In-depth and bite-sized courses for learning while on the go
  • Develop your skills and career with learning paths and bite-sized videos for learning 'in the moment'

sleep deprivation trouble sleeping

WELLBEING

HOW TO IMPROVE YOUR SLEEP

An online session on How to Improve Your Sleep will take place on Thursday 9 April at 12.00pm via Zoom.

The session will be delivered by Professor Gerry Gormley, who will provide staff and their families tips on how to manage their sleep during this uncertain time.

Register here.

Getting a good night's sleep is vital for your health and wellbeing, yet sleep is often not given the priority it deserves. Around a third of the adult population have experienced insomnia. Professor Gerry Gormley, a Clinical Professor in the Centre for Medical Education, has developed and delivered a number of lunchtime workshops to staff that explore why this happens – but more importantly, provide practical steps on how to improve your sleep.

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WELLBEING

ACTION MENTAL HEALTH – BUILDING RESILIENCE ZOOM SESSIONS

Action Mental Health have developed Zoom sessions for staff to have a 40-minute information session on how to build Personal Resilience during this time.

The sessions are designed for 10 people per session and are free of charge. If you wish to register yourself or your team for one of these sessions, please contact Staff Wellbeing (wellbeing@qub.ac.uk) with a date and time. These sessions will take place from Monday 20 April onwards.

Action Mental Health have also developed toolkits for staff to assist them during this time. Please visit the Staff Wellbeing Working From Home website for more information.


WEBSITE

WHAT'S ON AT QUEEN'S: PROMOTING VIRTUAL EVENTS

What's on at Queens, Queen's central source for information on University events, has recently undergone a design and functionality refresh to improve both the internal and external user experience. The aim of the site is to showcase and promote the wide range of events that occur across the Queen's community.

As departments move to hosting webinars, web conferencing and live sessions, What's On at Queen's is an ideal platform to assist in the promotion of these virtual events.

For more information on how to get your event listed, please contact eventscalendar@qub.ac.uk or visit the What's On at Queen's website.


WELLBEING

BUSINESS IN THE COMMUNITY WEBINARS

Business in the Community takes a whole person approach to wellbeing and staff are invited to join a series of their webinars, which aim to address financial, mental and physical wellbeing issues. The sessions will help participants take action to support themselves and their families at this time. During the seminars, Business in the Community Wellbeing and Inclusion Manager Stephanie Reid will be joined by guest speakers who will offer practical advice and support.

  • Physical Health Webinar – Wednesday 8 April at 10.00am. Register here.
  • Mental Health Webinar – Monday 20 April at 10.00am. Register here.
  • Physical Health Webinar – Wednesday 22 April at 10.00am. Register here.

Sessions are free for staff to avail of and last 30 minutes.


SUSTAINABILITY

GROW YOUR OWN (GYO) COMPETITION

The Environmental Team within Queen's are challenging staff to take part in Queen's GYO Competition whilst at home.

Gardening is an opportunity to gain something positive from staying at home due to COVID-19. Further, the mental health and physical wellbeing benefits of gardening will aid you in your isolation.

Staff who do decide to take part are encouraged to send the Environmental Team regular updates via Twitter, Instagram or the QUB Sustainable Champions Teams Group. This can include videos and pictures.

Prizes will be available to the most inventive, and successful, grower.

More information.


Close up of restored Lanyon brickwork

CONTINUING PROFESSIONAL DEVELOPMENT

QUB LEADING PROGRAMMES (EXTERNALLY ACCREDITED)

This is a blended learning 19-week programme with two face-to-face sessions (October/May) and weekly online activities with a portfolio submission date of July 2021. (Course dates: 28 October 2020 – 30 July 2021.)

The programme is targeted at new, aspiring and experienced Undergraduate and Postgraduate Programmes leaders.

Successful completion of this programme can contribute to one of the case studies should you wish to apply for SFHEA (Senior Fellowship of the Higher Education Academy). 

Register here.

The aims of the Leading Programmes are:

  • to support you in your professional development as an educational leader;
  • to support and recognise your individual progress, practice & professional achievement;
  • to enhance curriculum development and, hence, the student learning experience;
  • to promote the development of professionals with the knowledge, skills and attributes to effectively lead, nurture and guide educational change and development in the sector.

This is externally accredited by SEDA.

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STUDENT VOICE

STUDENT SURVEYS

Three major student experience surveys (NSS, SYE and FYE) opened to students on Monday 10 February. These surveys target students at key stages in their academic careers and are instrumental in giving students a voice in their education.

All staff are encouraged to publicise the surveys and encourage students to complete before the deadline on 30 April 2020.

Student feedback given in the NSS, FYE and SYE is used by Queen's to enhance the quality of courses and improve the wider student experience. The continued support of all staff is fundamental to the success of the surveys, so all help is welcome.

If you have any queries, please email Nick: n.bohill@qub.ac.uk.

National Student Survey (NSS)
The National Student Survey (NSS) targets all final year students on undergraduate programmes. The NSS is a UK-wide survey commissioned by the Office for Students (OfS) on behalf of the UK funding and regulatory bodies. Ipsos MORI, an independent market research agency, administer the survey for the OfS. Queen's students who complete the survey online will automatically be entered into a prize draw to win one of six graduation packages, each of which is worth approximately £70.

First Year Experience (FYE) and Second Year Experience (SYE) surveys
The First Year Experience (FYE) and Second Year Experience (SYE) surveys target all first year and second year students on undergraduate programmes. Students who complete the FYE and SYE surveys will automatically be entered into a prize draw to win one of eight cash prizes.

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STAFF RESOURCES

ACCESS TO TIMES HIGHER EDUCATION (THE) FOR ALL QUEEN'S STAFF AND STUDENTS

Queen's has now secured an institutional subscription through the Finance Department to the Times Higher Education (THE) – the company behind the world's most influential university ranking and a leading source of analysis and insight on higher education. This means that all staff and students with an institutional email address (ending in '@qub.ac.uk') can now enjoy FREE access to THE articles and digital editions online under the new university-wide subscription.

*Important note: if your area currently pays for a departmental subscription to THE, please contact finance.dept@qub.ac.uk

 

You can access THE content digitally as follows:

THE website access

  • Visit the THE website to create an online account.
  • Create a THE account by clicking on the 'Register' button on the dropdown menu.
  • When creating an online account, you will need to use your Queen's email address.
  • Once registration has been completed, you will be able to access all THE online content without any restrictions.

Accessing the digital editions

  • To access THE digital editions, click on the 'Professional' header on the THE homepage and select 'Digital Editions'.
  • Once you have clicked on 'Digital Editions', select the issue that you would like to view.

Accessing the THE app (ios, Android, Kindle Fire)

  • To access the THE app, download the app from your app store provider.
  • Once you have downloaded the app, you will need to select which edition you would like to view.
  • You will then need to log in. To do this, click on the icon in the top right-hand corner and select 'Account', then 'Existing THE account'. To log in, enter the username and password that you created when setting up your online account.
  • Once logged in, select and view any issues of THE.
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screenshot of the university's brexit advice website

BREXIT

BREXIT: ADVICE FOR STAFF AND STUDENTS

dedicated website has been established to provide information and support to both staff and students and to help keep you up to date with the latest developments relating to Brexit.

Staff and students are encouraged to check these webpages regularly for updates.


IMPACT

QUEEN'S POLICY ENGAGEMENT AND RESEARCH BLOG

Recent posts on Queen's Policy Engagement (QPol) Research Blog. To submit an article to QPol, email Kevin or Alice at qpol@qub.ac.uk.


The Conversation icon

IMPACT

THE CONVERSATION

Please see below for the latest Queen's articles published in The Conversation

If you are interested in writing for The Conversation, please contact comms.office@qub.ac.uk to find out more.


Science Shop

Centre for Educational Development and Science Shop: Opportunity for academics

Staff wishing to offer their students real-world community-engaged learning, support local communities through collaboration, and build their local and international network, can apply to join the new Erasmus+ funded CIRCLET international learning community.

More information / Registration.

The Science Shop is offering Queen's teaching staff an opportunity to apply to participate in this international community, via a Learning Circle and/or an online Professional Development Module. Both offer the opportunity to work with colleagues in other countries.

Information sessions are available as follows:

For more information see the CIRCLET website, or contact Emma McKenna at the QUB Science Shop: science.shop@qub.ac.uk.

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RECOGNITION

QUB TEACHING AWARDS 2020 – SUBMISSION DATE EXTENSION

The schedule for the QUB Teaching Awards 2020 is being reviewed and information will be provided in due course, including a new submission date.

Colleagues who have already submitted may, if they wish, submit an updated application at that time.


THE GRADUATE SCHOOL

THE GRADUATE SCHOOL WEEKLY UPDATE

The latest Postgraduate Weekly Update from The Graduate School is now available to view online. This update is sent to all postgraduate students every Tuesday to keep them up to date with the latest news from The Graduate School.

View the Update here.

Staff who have any information of relevance to postgraduates and who would like to include it in The Graduate School's Weekly Update, please contact Anna Stewart: anna.stewart@qub.ac.uk.

In this week's update, students can find information about community and wellbeing events which are now taking place online, as well as how to apply for a virtual Postgraduate-led Initiative

The Graduate School is currently working to deliver workshops, training and community events online where possible. Over the coming weeks, The Graduate School will keep staff updated via the Round Up and social media channels as their virtual programme is being developed.

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EVENT

BEING HUMAN FESTIVAL 2020 – DEADLINE EXTENDED

Festival organisers have extended the deadline for their call for applications for the Being Human Festival 2020. They are also encouraging applicants to think through contingency versions of their events.

The Festival is going forward as planned from 12-22 November, but with an extended deadline for funding grants. The organisers will continue to monitor the situation, but at present the new deadlines are:

  • Friday 29 May (5.00pm) – 'Small Award' and 'Hub Award' deadline
  • Friday 12 June (5.00pm) – ‘Open Call’ deadline (unchanged)

More information / Apply.

If you are considering applying to the festival and would like support with your application, please contact Kevin Fearon on k.fearon@qub.ac.uk.


NEWSLETTER

EUROPEAN FUNDING NEWSLETTER

The March 2020 edition of the EU Funding Newsletter is now available. To access it, please follow this link.

The newsletter is produced by the Research Development EU Team.

 

 


ARTS AND ENTERTAINMENT

SEAMUS HEANEY CENTRE

Weekly updates are now available from the Seamus Heaney Centre.

See the latest updates from the Centre here and here.

The April edition (the last monthly issue) from the Centre can be viewed here.


CONTINUING PROFESSIONAL DEVELOPMENT

CED – TRAINING AND DEVELOPMENT COURSES

A number of Centre for Educational Development courses for the 2019-20 academic year have been listed on iTrent self-service, and are now open for booking. Upcoming events include:

  • Monday 15 June, Being an Adviser of Studies, 10.00am – 12.30pm
  • Tuesday 16 June, Starting your journey as a UDL Explorer, 10.00am – 1.00pm

For up-to-date information, follow CED on twitter @QUB_CED or visit the CED website


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CONTINUING PROFESSIONAL DEVELOPMENT

CED – SUPPORT AND RESOURCES

Resources

  • Learning and Teaching Hub: The Centre for Educational Development have launched a new Learning and Teaching (L&T) Hub here. The aim is to compile a bank of case studies to recognise, celebrate and showcase the great work that Queen's staff do on a continual basis to develop their own practice and to enhance the learner experience. 

Staff can view case studies or submit a case study on the website. If submitting a case study, areas of focus can be Student Partnership, Active Teaching Methods, Accessibility, Inclusive Practice, Universal Design for Learning, Internationalising the Curriculum, Self-Assessment, Peer Review and Reflective Practice. This list is not exhaustive. Please send any further queries to ced@qub.ac.uk.

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TRAINING

IT TRAINING COURSES

Please note that all face-to-face IT Training courses have been cancelled until further notice.

Staff can access training materials via go.qub.ac.uk/itdocs – log in with your normal username and password.


STAFF ROUND UP

NEXT EDITION PUBLISHING ON MONDAY 20 APRIL

Due to the Easter holiday for Queen's staff from Friday 10 April to Friday 17 April inclusive, the next edition of the Staff Round Up will be published on Monday 20 April.


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