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Terms and Conditions

Promote your graduate, placement and work experiences opportunities for 2023 – early booking advised

The hybrid Autumn Careers Fair is a great way for employers to meet and connect with Queen’s University students, both on campus and online, in promotion of job opportunities commencing in 2023. 

Capacity on campus is limited and organisations wishing to avail of the hybrid offering are advised to book early. 

There is no limit on the number online stalls and all registered employers will have online access with opportunity to proactively source potential recruits on our Graduateland virtual fair platform.  

Booking will close once maximum capacity is reached, therefore we advise early booking.

We are prioritising organisations that are actively recruiting and reserve the right to allocate places based on your level of recruitment.

Restricted booking

Student experience is a primary focus for the University and we recognise that our students prefer to connect directly with potential employers rather than through a third party. 

In this way they get a chance to talk to staff, ask questions and get a feel for the organisation and its culture first hand. 

It is for this reason that we do not permit organisations with third party commercial interests to take part in fairs, either on campus or online. 

Exceptions to this rule can be made on a case by case basis in relation to online fair presence only. 

Organisations wishing to be considered for online presence at the fair need to have been actively recruiting multiple positions for within their own business, via the MyFuture portal in the 2 years prior to the date of the Fair. 

Consideration is also occasionally given to recruiters that have a long-standing relationship with a specific University School, fulfilling the direct sectoral requirements of that set of students.

Third party organisations who wish to be considered under the exception status should email ahead of completing the booking form on MyFuture, confirming how they meet the criteria outlined above.


Meeting our service policy

We reserve the right to reject or amend registration forms that are deemed not to meet our service policy.

View our policy

Our Policy for the Promotion of Employers is available to view below:

Queen’s University Policy for the Promotion of Employers


Space is limited and organisations will be charged at full rate if cancellation occurs within four weeks of the event.

Force Majeure

If the Fair cannot be held because the University cannot make the Premises available due to a Force Majeure event, the University shall make a full refund to exhibitor of all monies paid by them but shall not be liable for any losses whether direct or indirect suffered by the Exhibitor as a result of the cancellation.

In this case ‘Force Majeure’ means

  • any cause beyond the University's control (including fire, explosion or other damage or any act or event of force majeure);
  • industrial action or dispute involving the University; or
  • special event (such as a State Visit) requiring full use of University Premises.

We shall use reasonable endeavours to minimise the effects of a Force Majeure event.


Government Restrictions

The University and exhibitor each accept their obligation to comply with any official guidance from the Northern Ireland Executive relating to public health e.g. COVID-19

If the University is obliged, due to specific restrictions imposed by the Northern Ireland Executive, to close the Premises to which the Fair Booking relates, it may offer the exhibitor an alternative platform or revised date but if that cannot be agreed the Fair will be deemed cancelled and the University will refund to exhibitor of all monies paid by them.

The University shall not be liable for any losses whether direct or indirect suffered by the exhibitor as a result of any of the measures adopted by the University in accordance with Government restrictions or the cancellation of the Fair.